Job Clock & Timesheet Administrator (Nuclear)

Black & McDonald Limited; Pickering; On-site; CAD 50,000 - 65,000; Full time

Benefits offered by this job

Company paid health and dental

Professional development opportunities

Team building events

Employee & Family Assistance Program

Scholarship Program for dependents

Job summary

Black & McDonald Limited is seeking a Job Clock and Timesheet Administrator in Pickering to support Darlington site operations. You will reconcile timesheets with the customer clock system, investigate variances, and generate exception reports for accurate payroll and cost allocation.

The role requires 3+ years in admin/payroll/timekeeping, strong Excel skills, and the ability to work across office and site environments. A college diploma is preferred; payroll knowledge is highly valued.

Qualifications

• 3+ years of administrative, payroll or timekeeping experience.
• Experience with medium complexity spreadsheets.
• Knowledge of time entry and payroll processes is a strong asset.
• Experience in nuclear or large industrial construction industry preferred.
• Familiarity with trade agreements and unionized employees.

Responsibilities

• Prepare daily job clock to timesheet reconciliations.
• Create exception reports for time reconciliation issues.
• Investigate and resolve weekly client exception report lists.
• Combine daily timesheets, review for errors and upload to ERP.
• Prepare travel and board payments for trade employees.
• Communicate relevant information to site supervision.
• Other duties as required within the scope of timekeeping and finance administration.

Skills

Excel

Organizational skills

Critical thinking

Written and verbal communication

Security clearance requirements

Education

College diploma/University degree in business/administration/accounting

Payroll Compliance Professional designation (asset)

Tools

ERP systems

Job description

ABOUT THIS CAREER OPPORTUNITY

Black & McDonald’s Power Generation team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.

The Job Clock and Timesheet Administrator is located in Pickering, with presence at both office and site. The Job Clock and Timesheet Administrator supports our Darlington site operations; receiving all timesheets, reconciling against the customer’s job clock system, investigating variances, project level discrepancies, and creating exception reports. This role is critical to ensuring accurate payroll, cost allocation, and compliance for unionized construction projects.

DUTIES AND RESPONSIBILITIES

• Prepare daily job clock to timesheet reconciliations
• Create exception reports for time reconciliation issues
• Investigate and resolve weekly client exception report lists
• Combine daily timesheets, review for errors and upload to ERP
• Prepare travel and board payments for trade employees
• Communicate relevant information to site supervision
• Other duties as required within the scope of timekeeping and finance administration

COMPETENCY REQUIREMENTS

• Change Orientation
• Communicates Effectively
• Continuous Learning and Improvement
• Customer Focus
• Holds Self and Others Accountable
• Problem-Solving and Innovation
• Teamwork and Collaboration
• Values and Respects Others

EDUCATION REQUIREMENTS

• A College diploma/University graduate in business, administration, or accounting is preferred; strong new graduates with relevant education will be considered
• Payroll Compliance Professional (PCP) designation is an asset

WORK EXPERIENCE REQUIREMENTS

• 3+ years of administrative, document control, payroll or timekeeping experience
• Experience working in spreadsheets of medium complexity
• Knowledge of time entry and payroll processes is a strong asset
• Experience in nuclear or large industrial construction industry preferred
• Familiarity of trade agreements and working with unionized employees

SKILLS, ABILITIES, AND OTHER REQUIREMENTS

• Intermediate to advanced Microsoft Excel skills
• Exceptional organizational skills
• Strong critical thinking skills
• Excellent written and verbal communication skills
• OPG Security Clearance requirements

WORK PERKS & BENEFITS

• Company paid health and dental benefits
• Opportunity to participate in community and wellness initiatives
• Team building events
• Access to a dynamic Employee & Family Assistance Program
• Opportunity for ongoing professional development
• Rewards and recognition
• Scholarship Program for employee dependents

COMPENSATION

The expected salary range for this role is between $50,000/annually and $65,000/annually. The starting salary will be based on several factors such as the successful candidate’s qualifications, including but not limited to education, experience and overall competencies. Salary is one component of Black & McDonald’s total rewards package. Total rewards vary by position and may include additional offerings such as group insurance benefits, pension plan, annual performance bonus, and career development programs.

APPLICATION PROCESS

Black & McDonald welcomes and encourages applications from persons with disabilities.

Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.