Job (Banff): Production Coordinator – Banff Centre for Arts and Creativity

Theatre Alberta; Banff; Sur place; CAD 42 000 - 66 000; Plein temps

Résumé du poste

Banff Centre for Arts and Creativity is seeking a Production Coordinator, Performing Arts to provide coordination support for events, concerts, theatre presentations and conferences. The role ensures production elements are organized ahead of time and meet stakeholder expectations.

The successful candidate will manage schedules, budgets and liaison with participants, faculty and staff across departments, ensuring smooth load-in, tech, rehearsals and performances.

Qualifications

• Diploma/degree in Performing Arts / Arts Production or related field.
• 5+ years’ experience in producing or coordinating music/theater events.
• 5+ years of experience working in a performing arts capacity, preferably in a post-secondary or client services environment.
• Experience in scheduling arts technical/production-based projects.
• Production coordination and/or stage management experience within a professional performing arts or entertainment venue.
• Reliable and self-motivated with the ability to work under broad direction without close supervision.
• Strong attention to detail with strong administrative and effective communication skills.
• Proficient with Microsoft Office suite of products with advanced Excel skills.

Responsabilités

• Reporting to the Production Manager; assist in creating, updating and distributing production schedules.
• Prepare weekly/daily production schedules, resource request forms, call sheets and reports.
• Negotiate and schedule resource support for all projects with participants and Banff Centre departments.
• Identify, organize and implement logistical requirements related to production needs.
• Oversee production resource requests during productions and coordinate with participants, faculty and staff.
• Attend technical, dress rehearsals and troubleshoot on-site production challenges.

Connaissances

Production coordination

Scheduling

Budget tracking

Communication

Organization

MS Office

Excel

Team collaboration

Formation

Diploma/degree in Performing Arts / Arts Production

Outils

Scheduling software

Description du poste

Home » Blog » Job (Banff): Production Coordinator – Banff Centre for Arts and Creativity

The Virgin Trial – Alberta Theatre Projects The Virgin Trial
Alberta Theatre Projects

Directed by: Glynis Leyshon
Written by: Kate Hennig
Actors Pictured: Nigel Shawn Williams, Jamie Konchak, Emma Houghton, Conrad Belau & Sarah Orenstein
Set Design: Scott Reid.
Lighting Design: David Fraser
Costume Design: Heather Moore
Photo: Benjamin Laird

Directed by: Glynis Leyshon
Written by: Kate Hennig
Actors Pictured: Nigel Shawn Williams, Jamie Konchak, Emma Houghton, Conrad Belau & Sarah Orenstein
Set Design: Scott Reid.
Lighting Design: David Fraser
Costume Design: Heather Moore
Photo: Benjamin Laird

Job (Banff): Production Coordinator – Banff Centre for Arts and Creativity

Job (Banff): Production Coordinator – Banff Centre for Arts and Creativity

Banff Centre for Arts and Creativity is seeking a Production Coordinator, Performing Arts.

The Opportunity

The Production Coordinator, Performing Arts provides production coordination support for performing arts events, concerts, music recordings, theatre presentations and performances, presenting events, conferences, and festivals stemming from all departments across Banff Centre and external clients. The Production Coordinator is responsible for ensuring that the production elements required for successful delivery are organized ahead of time, and that the operational and logistical production requirements meet the expectations of the faculty, participants, and project and production leads.

Specific Accountabilities

• Reporting to the Production Manager, below are some key responsibilities:
• Assists in creating, updating and distributing production schedules including crew schedules, rehearsal schedules, post mortems, mainstage activities, production rentals, and other events.
• Prepares weekly and/or daily productions schedules, resource request forms, production call sheets, weekly planning spreadsheets and reports.
• Negotiates and schedules resource support for all projects with participants and with other Banff Centre departments.
• Identifies, organizes and implements logistical requirements related to production needs.
• Oversees production resource requests during productions and coordinates production needs between participants, faculty, and staff. Books space and equipment as required.
• Attends technical, dress rehearsals and troubleshoots on-site production challenges as required.
• Maintains files on each program with all relevant production information.
• Assists with compiling documentation and materials required for proposals and/or reports and in preparing production contracts and agreements.
• Researches and develops required information for production budgets.
• Monitors project/production purchases budgets; and tracks expenditures through approved tracking systems.
• Works closely with the Production Administrative Assistant to coordinate accounts payables and ensures the timely payment.
• Acts as key liaison with all participants, faculty; and facilitates communication with other Banff Centre departments.
• Liaises with clients, participants and production/technical crew during load in, tech, rehearsal, performance and load outs.
• Communicates on a regular basis with the main contacts on programs both internally and externally and provide follow up on production commitments and schedules.

Qualification and Educational Requirements

• Diploma/degree in Performing Arts / Arts Production or a related field.
• 5+ years’ experience of production knowledge of music and theater event activities.
• 5+ years of experience working in a performing arts capacity, preferably in a post-secondary or client services environment.
• Experience in scheduling arts technical/production-based projects.
• Production coordination and/or stage management experience within a professional performing arts or entertainment venue.
• Reliable and self-motivated with the ability to work under broad direction without close supervision.
• Strong attention to detail with strong administrative and effective communication skills.
• Proven organizational expertise and ability to successfully manage multiple tasks and projects simultaneously.
• Customer-centric approach, which results in exceptional customer service delivery.
• Proficient with Microsoft Office suite of products with advanced Excel skills.
• Adept at new technologies, and familiar with scheduling software programs and databases.