Invoicing and Administrative clerk

MSALABS; City of Langley; On-site; CAD 42,000 - 65,000; Full time

Job summary

MSALABS is seeking a dedicated administrator to support our geochemical laboratory services. You will carry out tasks per SOPs, manage workorders, and ensure accurate invoicing and filing while maintaining a clean workspace.

Join a data-driven team focused on QAQC, safety, and efficient operations. The role requires 1-3 years of admin experience, a high school diploma, and proficiency with MS Office; LIMS experience is a plus.

Qualifications

• High School diploma and relevant experience.
• 1-3 years’ experience in administration.
• Familiarity with LIMS is an asset.
• Proficient in Microsoft Office Suite.
• Willingness to travel and work site hours/days as required.

Responsibilities

• Carryout tasks per SOPs or standard reference methods.
• Report deviations to manager or nominated person.
• Review workorder files for discrepancies and credit.
• Invoice completed workorders in a timely manner.
• Review and archive completed workorder files as needed.
• Create approved credit notices when needed.
• Format files for release to customers.
• Keep the work area clean, neat and organized.
• Perform other duties as required by management.
• Follow QAQC, HSE policies and procedures.
• Raise non-conformance investigations as necessary.
• Participate in department and health and safety meetings.
• Participate in internal and external audits.

Skills

Teamwork

Detail-oriented

Organizational skills

Multitasking

Follow written/verbal instructions

Ability to work under pressure

Education

High School diploma

Tools

LIMS

Microsoft Office Suite

Job description

MSALABS is an experienced global provider of geochemical laboratory services to the exploration and mining industries in Canada, the USA and around the world. We have a rapidly growing network of laboratories in key mining regions around the world to limit lead times and transit costs and we employ the latest hi-tech analysis equipment.

We are looking for a dedicated and detail orientated self-starter who has the following skills and experience:

Responsibilities

• Carryout all tasks and procedures in accordance with documented Standard Operating Procedures (SOPs) or recognized standard reference methods.
• Report any deviation from documented procedures to your direct line manager, or nominated person.
• Provide reviews of workorder files for discrepancies and credit.
• Invoice completed workorders in a timely manner (individual invoices and statements).
• Review completed workorder files and archiveas needed.
• Create approved credit notices, as needed.
• Format files for release to customers.
• Keeps work area clean, neat and organized.
• Perform other duties as required by management.

Quality Assurance and Compliance

• Follow Quality Assurance, Quality Control (QAQC), and Health, Safety ,and Environmental (HSE) policies and procedures.
• Raise non-conformance investigation requests to the QAQC department as necessary.
• Participate, when requested in department and health and safety meetings.
• Participate, when requested in internal and external audits.

Requirements

• Able to work effectively in a team environment as well as independently.
• Excellent organizational skills and ability to multitask.
• Detail orientated and ability to work very well under pressure.
• Ability to follow written and verbal instructions.
• High School diploma and relevant experience.
• 1-3 years’ experience administration.
• Familiarity with LIMS is an asset.
• Proficient in Microsoft Office Suite.
• Willingness to travel and work site hours/days as required