Inventory & Logistics Specialist

giatecscientific; Ottawa; On-site; CAD 50,000 - 70,000; Full time

Benefits offered by this job

Competitive benefits plan

Professional development budget

Volunteer and Life Days

Your birthday off

RRSP matching

Job summary

Giatec Scientific in Ottawa, Canada seeks an Inventory & Logistics Specialist to manage day-to-day movement, receiving, storage, and tracking of materials across Ottawa and US sites. You will handle international shipments, maintain accurate records, and back up the Manager during peak periods.

The role requires 4+ years in shipping/receiving and strong Excel skills, with on-site work in Ottawa five days a week. Competitive benefits and professional development are offered.

Qualifications

• 4+ years hands-on shipping/receiving, inventory control, freight handling, or warehouse operations.
• Post-secondary training in shipping & receiving or equivalent hands-on experience.
• Experience preparing international shipping and customs documentation.
• Experience maintaining inventory across multiple locations with inter-site transfers.
• Knowledge of ERP/inventory management systems and transactional accuracy.
• Strong Excel skills for analyzing inventory and shipping data.

Responsibilities

• Coordinate inbound and outbound shipments with carriers, selecting service levels by cost and urgency.
• Process domestic and international shipments and prepare required documentation (invoices, HS codes, Incoterms, certificates of origin).
• Package and prepare orders, inter-site transfers, and shipments; verify incoming materials against POs.
• Track shipments, follow up on delays, customs holds, returns, and warranty shipments.
• Maintain inventory records across Ottawa and US warehouses and contract manufacturers.
• Run cycle counts, investigate discrepancies, assist reconciliations, and support period-end reporting.
• Process shipping, receiving, transfer, and inventory in the ERP system; coordinate with Sales, Accounting, Eng., and suppliers.

Skills

Shipping & Receiving

Inventory Control

Freight Handling

Warehouse Ops

Excel

Attention to detail

Multitasking

Independent work

Communication

On-site Ottawa

Education

Post-secondary training in shipping & receiving

Tools

ERP system

NetSuite

Job description

About Giatec

Giatec is the category-defining digital concrete technology platform and the global leader in unifying concrete production, delivery, and placement into one intelligent system. As the intelligence backbone from plant to pour and beyond, Giatec transforms real-time data into measurable performance, accelerating construction, lowering carbon impact, reducing risk, and ensuring long-term concrete performance at scale. For more information, visit www.giatecscientific.com.

Giatec operates with an AI-first mindset. You will be expected to leverage AI as a core part of how this work gets done, from analysis and reporting through to customer communications and operational decision-making.

The opportunity

Reporting to the Manager, Inventory & Logistics, the Inventory & Logistics Specialist is responsible for the day-to-day movement, receiving, storage, and tracking of materials and finished goods – across our Ottawa and US warehouse locations and out to our contract manufacturers and customers worldwide. This is a hands‑on role, and a senior one within the team. You'll handle international shipments and the documentation that goes with them, keep inventory accurate across multiple sites, and act as the primary backup for the Manager during vacation, absences, and peak periods. We're looking for someone with the experience and judgment to keep things running independently when they need to.

The expected salary range for this role is between $50,000 - $70,000. This role represents an existing vacancy within the organization.

What you’ll do

Shipping and receiving

• Coordinate inbound and outbound shipments with carriers and courier services, selecting service levels appropriate to cost and urgency.
• Process domestic and international shipments and prepare the required documentation, including commercial invoices, HS classifications, Incoterms, and certificates of origin.
• Package and prepare customer orders, inter‑site transfers, and materials for shipment.
• Receive and verify incoming materials against purchase orders, and flag discrepancies for resolution.
• Track shipments in transit and follow up on delays, customs holds, or delivery issues. Process returns, replacements, and warranty shipments.

Inventory and material movement

• Maintain accurate inventory records across Giatec's warehouse locations in Ottawa and the United States, and for stock held at contract manufacturer sites.
• Repack and kit raw materials for shipment to Giatec's contract manufacturers, working to spec and on schedule.
• Execute inventory transfers between locations, including the cross-border documentation that Canada-US movements require.
• Perform cycle counts, investigate inventory discrepancies, and assist with reconciliations.
• Support period-end inventory reporting.

Systems and coordination

• Process shipping, receiving, transfer, and inventory transactions accurately in the ERP system.
• Work with Sales, Accounting, Engineering, suppliers, and carriers as required.
• Identify operational issues and recommend improvements to the Manager.
• Maintain a clean, safe, and organized warehouse.

Coverage

• Act as the primary backup for the Manager, Inventory & Logistics during vacation, absences, and peak periods, keeping day-to-day operations running and escalating appropriately.

What you bring

Required

• 4+ years of hands‑on experience in shipping and receiving, inventory control, freight handling, warehouse operations, or order fulfillment.
• Post-secondary training in shipping and receiving, inventory control, freight handling, or warehouse operations, or equivalent hands‑on experience.
• Direct experience preparing international shipping and customs documentation.
• Experience maintaining inventory across more than one physical location, including inter-site transfers.
• Working knowledge of an ERP or inventory management system, and genuine comfort with transactional accuracy.
• Strong Excel skills, including the ability to analyze inventory and shipping data – not just read a report.
• Strong attention to detail and organizational skills.
• Ability to manage multiple competing priorities and solve problems independently.
• A track record of working independently in a prior role, with sound judgment about what to decide and when to elevate.
• Strong written and verbal communication skills.
• Comfortable lifting and moving packages up to 50 lbs (23 kg).
• Ability to work on‑site in Ottawa 5 days a week.

Nice to have

• Experience with NetSuite.
• Prior experience shipping dangerous goods, including products containing lithium batteries.
• Exposure to export controls or product regulatory certification requirements.

Perks and Benefits:

• Competitive company-paid benefits plan
• Generous professional development budget
• Volunteer and Life Days that make work/life balance easier to achieve
• Your birthday off because we want you to celebrate
• RRSP matching program