Intermediate Legal Administrative Assistant

The Law Office Management Association (TLOMA); Toronto; Hybrid; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Extended health benefits

Dental benefits

RRSP matching

Job summary

Dolden Wallace Folick LLP, a leading insurance defence law firm, seeks three Intermediate Legal Administrative Assistants for its Toronto office. The roles focus on high-volume document preparation, file management, and strong client service, with a hybrid in-office schedule.

The ideal candidates will have a Legal Admin/Law Clerk background, 8 years of litigation experience (preferably insurance defence), and expert knowledge of Microsoft Office, iManage, and Elite 3E.

Qualifications

• Graduate from a recognized Legal Administration Assistant and/or Law Clerk program.
• Minimum eight (8) years litigation experience, preferably in insurance defence.
• Exceptional technical skills with Microsoft Office.
• Demonstrated ability using electronic file management systems, preferably iManage.
• Knowledge of Elite 3E.

Responsibilities

• Coordinate, manage and schedule meetings and appointments.
• Draft, format, review and send communications.
• Open and close client files.
• Conduct searches and conflict checks.
• Update and maintain client/matter lists.
• Prepare a high volume of legal documents and correspondence.
• Set court dates and discoveries and communicate with registries.
• Organize documents for court.
• Maintain an efficient file management and BF system.
• Create litigation budgets.
• Perform a wide variety of support duties including arranging couriers, faxing, scanning, photocopying and maintaining filing systems.

Skills

Attention to detail

Strong grammar

Communication skills

Organization & time mgmt

Self-starter

Client service

Problem solving

Calm under pressure

Team player

Full-time availability

Education

Legal Admin/Law Clerk program

Tools

Microsoft Office

iManage

Elite 3E

Job description

Canada’s National Specialty Insurance Firm

Dolden Wallace Folick LLP ("Dolden") is a high performance law firm that practices insurance related litigation throughout Canada, with a focus on claims emanating from specialty lines of insurance. Our goal is to be the law firm of choice for insurers and their Canadian based litigation claims. Dolden has repeatedly been recognized as one of the top Insurance Defence firms in Canada, with offices in Vancouver, Kelowna, Calgary, Toronto, Guelph and Halifax.

We are committed to encouraging diversity, equity, and inclusion in all aspects of our work and for each partner, employee and client to feel included and respected.

We strive to attract, retain and promote employees who are the best at what they do and who reflect the diversity of the communities where we live and work, particularly for those who have been historically excluded from, and under-represented in, the practice of law.

We offer a dynamic, challenging and collaborative work environment that provides you with the opportunity to make decisions and influence results. If you are interested in making your mark and contributing to the overall success of our team, this is a perfect time to apply.

Our firm continues to grow, so we are currently searching for three (3) Intermediate Legal Administrative Assistants to join our Toronto office.

The Ideal Candidates Will Have

• Exceptional attention to detail and is adept at setting priorities
• Strong grammatical skills, including punctuation and proofreading
• Effective communication skills both written and verbal
• Organization and time management skills
• The capability to be an energetic self-starter who initiates and anticipates needs
• A passion for providing superior client service
• The ability to creatively solve problems, make decisions, facilitate and manage deadlines
• The dexterity to remain calm under pressure
• The aptitude to work both independently and within a team
• The capability to work full-time Monday to Friday, 35 hours per week
• The availability to work in the office a minimum of two (2) days per week

Responsibilities

• Coordinate, manage and schedule meetings and appointments
• Draft, format, review and send communications
• Open and close client files
• Conduct searches and conflict checks
• Update and maintain client/matter lists
• Prepare a high volume of legal documents and correspondence
• Set court dates and discoveries and communicate with registries
• Organize documents for court
• Maintain an efficient file management and BF system
• Create litigation budgets
• Perform a wide variety of support duties including but not limited to arranging couriers, faxing, scanning, photocopying and maintaining a paper and electronic filing system
• Other duties as assigned

Qualifications

• A graduate from a recognized Legal Administration Assistant and/or Law Clerk program
• In-depth knowledge of legal principles and practices
• A minimum of eight (8) years litigation experience, preferably in insurance defence
• Exceptional technical skills with Microsoft Office
• Demonstrated ability using electronic file management systems, preferably iManage
• Knowledge of Elite 3E

We offer a competitive compensation and benefits package, which includes:

• Firm paid extended health, dental, AD&D benefits
• Life & Disability insurance
• Paid sick and personal days
• Employee Assistance Program
• RRSP matching program
• Fitness benefit

The Firm Also Offers

• Professional Development & Continuing Education
• Firm mentoring programs
• A work life balance
• The opportunity to grow your career
• Firm Social events
• Employment service awards
• A flexible schedule
• A hybrid work environment