INTERIM COMMUNICATIONS COORDINATOR AND OFFICE ADMINISTRATOR

Mount Saint Vincent University; Halifax; On-site; CAD 56,000 - 69,000; Part time

Job summary

Mount Saint Vincent University seeks an Interim Communications Coordinator and Office Administrator to support the Communications & Marketing team and office operations. The role is a 12-month, part-time contract working 20 hours per week, with an anticipated September 14, 2026 start date.

The successful candidate will manage media monitoring, write materials, coordinate events, assist intranet content, and handle invoices with external partners. A related post-secondary credential is preferred.

Qualifications

• Post-secondary education in a related field and a minimum of two years of relevant previous work experience are required.
• A degree or diploma in public relations or communications would be an asset.
• Strong writing, editing, communications, project and event management skills are essential.
• Proficiency with MS Office products including Word, Excel and PowerPoint is a must, while experience with Adobe InDesign and Photoshop would be an asset.
• The successful candidate will be a team player with demonstrated leadership and relationship management skills, organized and able to prioritize and manage multiple tasks, while ensuring deadlines are met.
• Candidates should be results and solutions oriented, with a proven ability to take initiative.

Responsibilities

• Coordinate media monitoring, including preparing regular reports of relevant news coverage for senior leadership and responding to faculty/department requests for media analytics and reports
• Write and edit communications materials, including profiles, features, presentations, and media relations materials for internal and external audiences
• Coordinate the planning and execution of special events, including annual Pride events, Tree Lighting, and Campus Exchange events
• Research and monitor issues, news, and trends affecting the post-secondary sector
• Design communications and marketing materials, including email banners, social media graphics, posters, digital signage, and other promotional assets
• Support social media activities, including monitoring channels, drafting responses to inquiries, and developing proactive content
• Support internal communications by developing and publishing content for the faculty and staff intranet and student communications portal; advising university teams on intranet content; and producing a weekly faculty and staff e-newsletter
• Coordinate on-campus digital signage, the Bedford Highway sign, exterior themed flag displays
• Develop (research, write, design) key Communications & Marketing documents (e.g. the department annual report)
• Support the implementation of communications and marketing plans, campaigns, and projects
• Process invoices, and manage relationships with external suppliers and related internal stakeholders
• Coordinate the maintenance of Communications & Marketing office space, equipment, and supplies
• Respond to communications, marketing, and information requests from internal and external stakeholders, including requests for promotional materials, logos, images, and brand assets

Skills

Writing

Editing

Communications

Project management

Event management

Budget knowledge

MS Office

InDesign

Photoshop

Leadership

Relationship management

Education

Post-secondary education in related field

Public relations/communications degree or diploma

Tools

MS Office

InDesign

Photoshop

Job description

Mount Saint Vincent University is strongly committed to fostering diversity and inclusion within our community and encourages applications from all qualified candidates including women, persons of any sexual orientations and gender identities and/or expressions, Indigenous persons, African Canadians, other racialized groups, persons with disabilities, and other groups that would contribute to the diversification of our campus. Candidates who identify as being from any of these groups are encouraged to voluntarily self-identify in their application materials. All qualified candidates are welcome to apply; however, priority will be given to Canadian citizens and permanent residents.

The Department of University Relations at Mount Saint Vincent University invites applications for the position of Interim Communications Coordinator and Office Administrator.

Classification: 12 Months, Part-Time Temporary Contract Position
Salary: $62,452 per annum (full-time equivalent), prorated based on a 20-hour work week.
Start Date: September 14, 2026

Application Process

If you require an accommodation at any time during the application process, please let us know.

Qualifications

Post-secondary education in a related field and a minimum of two years of relevant previous work experience are required for this position. A degree or diploma in public relations or communications would be an asset. Strong writing, editing, communications, project and event management skills are essential. The ideal candidate will also have a working knowledge of basic budget management procedures. Proficiency with MS Office products including Word, Excel and PowerPoint is a must, while experience with Adobe InDesign and Photoshop would be an asset. The successful candidate will be a team player with demonstrated leadership and relationship management skills, organized and able to prioritize and manage multiple tasks, while ensuring deadlines are met. Candidates should be results and solutions oriented, with a proven ability to take initiative.

Responsibilities

The Communications and Marketing team is responsible for the delivery and implementation of strategic marketing, advertising, media relations and communications plans and that advance the University's strategic goals. The Communications Coordinator and Office Administrator reports to the Director of Communications and Marketing, and contributes to the team's success by providing communications support and project management, as well as overall office support. This is a temporary, part-time opportunity (20 hours per week) with an anticipated term of 12 months to cover a maternity leave.

• Coordinate media monitoring, including preparing regular reports of relevant news coverage for senior leadership and responding to faculty/department requests for media analytics and reports
• Write and edit communications materials, including profiles, features, presentations, and media relations materials for internal and external audiences
• Coordinate the planning and execution of special events, including annual Pride events, Tree Lighting, and Campus Exchange events
• Research and monitor issues, news, and trends affecting the post-secondary sector
• Design communications and marketing materials, including email banners, social media graphics, posters, digital signage, and other promotional assets
• Support social media activities, including monitoring channels, drafting responses to inquiries, and developing proactive content
• Support internal communications by developing and publishing content for the faculty and staff intranet and student communications portal; advising university teams on intranet content; and producing a weekly faculty and staff e-newsletter
• Coordinate on-campus digital signage, the Bedford Highway sign, exterior themed flag displays
• Develop (research, write, design) key Communications & Marketing documents (e.g. the department annual report)
• Support the implementation of communications and marketing plans, campaigns, and projects
• Process invoices, and manage relationships with external suppliers and related internal stakeholders
• Coordinate the maintenance of Communications & Marketing office space, equipment, and supplies
• Respond to communications, marketing, and information requests from internal and external stakeholders, including requests for promotional materials, logos, images, and brand assets