Intellectual Property Coordinator (Contract)

Spin Master; Toronto; On-site; CAD 51,000 - 68,000; Full time

Benefits offered by this job

Flexible work hours

Comprehensive benefits

Growth and career opportunities

Collaborative, fun culture

Job summary

Spin Master in Ontario is seeking a dedicated Legal Administrative professional to support the VP, Legal Affairs & Intellectual Property and the IP team. You will coordinate meetings, manage calendars, track follow-ups, and assist in preparing and filing trademarks, patents, and designs.

You\'ll handle docket updates, liaise with global IP associates, and maintain accurate electronic and physical records while providing timely responses to inquiries and supporting cross-functional teams on IP

Qualifications

• College diploma or equivalent legal administrative work experience.
• Advanced skills in Microsoft Office (Word, Excel, PowerPoint) and proficient in Outlook, Adobe, and Teams.
• Knowledge of intellectual property, litigation, and general legal terminology is an asset.
• Strong organizational skills with calendar and deadline management.

Responsibilities

• Review incoming mail and e-transmissions related to IP and update bibliographic data and docket deadlines.
• Provide administrative support to the VP, Legal Affairs & Intellectual Property and the IP Team, coordinating meetings and tracking follow-ups.
• Coordinate action items and meeting notes for product review meetings with internal and external teams.
• Assist in preparing and filing trademarks, patents, copyrights, and industrial designs with global IP associates.

Skills

Advanced MS Office

IP terminology knowledge

Communication skills

Education

College diploma or equivalent legal administrative experience

Tools

Outlook

Adobe

Teams

Job description

Job Description

What will you work on?

• Review incoming foreign and domestic mail and e-transmissions related to patents, trademarks, copyrights, and other types of intellectual property; update bibliographic data, docket deadlines, and forward relevant documents to assigned legal personnel.
• Provide comprehensive administrative support to the VP, Legal Affairs & Intellectual Property and the Intellectual Property Team, including coordinating meetings, managing calendars, and tracking critical follow-ups.
• Coordinate action items and meeting notes for product review meetings, collaborating with both internal and external teams to manage these assets.
• Coordinate patent assets, manage submission dates for analyses and applications, and arrange for the execution of declarations and assignments.
• Manage and review monthly docket reports and update all in-house electronic databases and docketing systems with trademark and patent deadlines.
• Assist in the preparation and filing of trademarks, patents, copyrights, and industrial designs, including liaising with IP associates globally and other team members.
• Manage trademark renewals and new applications in Canada, update renewals docket accordingly for global portfolio, and collect supporting materials and information for filings of renewals.
• Conduct general trademark knock-out searches, facilitate searches for all Global Business Teams, and maintain the internal tracking sheet.
• Review and analyze the Trademark Watch portfolio, providing direct feedback and reports to the Senior Director.
• Manage document legalization, translation, and certification requirements for all global IP and litigation matters.
• Manage the public Patent Website in coordination with the Web Team, tracking issued patents, design registration numbers, and territories quarterly, while updating the Legal Packaging team on any changes or expired patents.
• Create and manage sensitive correspondence, memos, presentations, and other legal documentation.
• Respond to telephone, email, and in-person queries in a timely and professional manner.
• Conduct research and assemble/analyze data for corporate reports and documents.
• Maintain complete file and record management (both physical and electronic) including scanning, copying, and archiving documents to ensure all digital and paper records are accurate and up to date.
• Perform other administrative duties as required, including sending mail/couriers, booking appointments, and supporting daily team workflows.

What are your skills and experience?

• College diploma or equivalent legal administrative work experience and intellectual property experience
• Advanced skills in Microsoft Office (Word, Excel, PowerPoint), and proficient in Outlook, Adobe, and Teams
• Knowledge of intellectual property, litigation, and general legal terminology an asset
• #LI-Hybrid #LI-HM1

The anticipated pay range for candidates who will work in Ontario is $ 50,900 to $67,800 Per Annum.

The offered pay to a successful candidate will be dependent on several factors that may include but are not limited to years of experience within the job, years of experience within the required industry, education, etc.

Spin Master Inc. is a multi-state employer, and this salary range may not reflect positions that work only in other states.

This job posting is tied to an open vacancy.

What you can expect from us:

• Our mission is to Make Life More Fun with a vision to push the boundaries of innovation, creativity, and fun.
• Growth and Career Opportunities
• Flexible Work Hours
• Innovation, Collaboration and Fun
• Comprehensive Benefits
• Other fun Perks!

What’s it like to work here?

Spin Master is a fast-paced, hands-on organization that provides many great opportunities for impactful decision-making; though our challenging start-up atmosphere isn’t for everyone, we have a proven record of opportunities for future advancement and internal transfers for our passionate and results driven team.

Everyone is welcome in our sandbox and we are committed to an accessible and inclusive hiring process that provides reasonable accommodation to all applicants.

Spin Master strives to create an accessible and inclusive application and selection process and is committed to working with and providing reasonable accommodation to job applicants who may require provisions to participate in the recruitment, selection and/or assessment processes.

Should you require an accommodation, please contact our Talent Acquisition team, by email at [e-mail] or by phone at 416 364-6002 and we will work with you to meet your accessibility needs.

We do appreciate all interest; however only those selected for interview will be contacted.

Our Mission and our Vision is to make life more fun by pushing the boundaries of innovation, creativity, and fun! A part of our company from the very start, our values are embodied in everyone from top leadership through to new and veteran team members alike, who –like you– were attracted to Spin Master due to our shared mind set, moral code, and way of being. Basically speaking, we enjoy a casual culture here, having fun while we are creating fun!