Information & Privacy Coordinator

City of Maple Ridge; Maple Ridge; On-site; CAD 60,000 - 80,000; Part time

Job summary

A municipal government agency seeks an Information & Privacy Coordinator to manage requests under the Privacy Act. Candidates should have expertise in legislation, strong analytical skills, and the ability to advise diverse stakeholders. This auxiliary position offers competitive compensation and professional development opportunities. Join us in shaping our community's future.

Benefits

Municipal Pension Plan

Employee wellness program

Professional development opportunities

Qualifications

• Completion of Grade 12 including or supplemented by commercial courses preferably supplemented with FOI training, plus considerable related experience.
• Considerable knowledge of the legislation regarding privacy and information.
• Ability to interpret and apply provisions of the Freedom of Information and Protection of Privacy Act.

Responsibilities

• Respond to requests under the Access to Information and Privacy Act.
• Analyze and review records for compliance.
• Prepare third-party notifications and justifications for withholding information.
• Process criminal record check requests.

Skills

Analytical skills

Discretion

Accuracy

Sound judgement

Ability to communicate effectively

Education

Grade 12 completion with commercial courses

FOI training

Job description

City of Maple Ridge

Information & Privacy Coordinator

Competition # 25-187. Status: Auxiliary. Department: Police Services. Salary: $35.32 - $41.63 per hour. Closing: December 7, 2025.

We strive for excellence as we deliver vital municipal services with innovation, accountability and efficiency to meet the needs of the community now and into the future. Be part of our story. Come grow with us!

POSITION OVERVIEW

The City of Maple Ridge is seeking a detail-oriented and knowledgeable Access to Information & Privacy Clerk to join our Police Services support team. This position performs specialized and technical clerical work related to processing requests for information in accordance with the Access to Information and Privacy Act. This position ensures compliance with legislation, RCMP policy, and established Memorandums of Understanding while supporting both internal staff and external stakeholders with expert guidance.

This role requires strong analytical skills, discretion, accuracy, and sound judgement. While work is performed independently within established procedures, unusual or complex matters are referred to a supervisor.

In This Role You Will:

• Respond to requests under the Access to Information and Privacy Act, ensuring compliance with all legislative and policy requirements.
• Analyze and review records to determine what information may be released or withheld.
• Assess sensitivity of records and inform supervisors of potential issues.
• Prepare third‑party notifications, justifications for withholding information, fee estimates, and collect applicable revenues.
• Process criminal record check requests by conducting thorough searches across RCMP databases in accordance with RCMP policy.
• Process requests for the removal of fingerprints or photographs from criminal record files; verify approvals and notify applicants of outcomes.
• Review departmental policies and procedures for compliance with the Act and advise management and staff as needed.
• Liaise with external government agencies and police departments regarding legislative interpretation and related matters.
• Provide information and assistance to internal and external clients related to rules, regulations, and procedures.
• Conduct research and record searches for senior staff and support the development of new or revised procedures.
• Prepare, update, maintain, and retrieve manuals, lists, and related materials manually and electronically.

DESIRABLE TRAINING AND EXPERIENCE

Completion of Grade 12 including or supplemented by commercial courses preferably supplemented with FOI training, plus considerable related experience, OR an equivalent combination of training and experience.

KNOWLEDGE, SKILLS, AND ABILITIES

• Considerable knowledge of the legislation, rules, regulations, practices and procedures governing applicable departmental operations and activities.
• Considerable knowledge of business English, spelling, punctuation and arithmetic and of modern office practices and procedures.
• Ability to interpret and apply the provisions of the Freedom of Information and Protection of Privacy Act.
• Ability to make decisions in the light of established precedents and to exercise resourcefulness in dealing with new situations.
• Sound knowledge of software applications used in the work performed.
• Ability to prepare, maintain, update and retrieve a variety of lists, manuals and related materials manually and/or using a computer terminal, and to search for records and compile information.
• Ability to establish and maintain effective working relationships with a variety of internal and external contacts and to provide advice, information and assistance to them.
• Ability to communicate effectively, both orally and in writing.
• Ability to work under pressure and to exercise tact and persuasiveness in dealing with contentious matters.

ADDITIONAL INFORMATION

This is an auxiliary position with no ongoing schedule of hours.

EQUITY STATEMENT

At the City of Maple Ridge, we are dedicated to cultivating an inclusive culture that actively values and embraces diversity. We strive to attract and retain a talented, diverse workforce that is broadly reflective of the community we proudly serve.

Accommodations are available on request for candidates taking part in all aspects of the selection process by contacting [e-mail].

WHAT WE OFFER YOU

The City of Maple Ridge is a great place to work with competitive compensation packages that include the Municipal Pension Plan, a strong employee wellness program and the opportunity for professional career growth and professional development. If you want to help shape a growing community in a municipality that strives for service excellence, then this is the position for you.

We thank all applicants for their interest, however, only those under consideration will be contacted.

APPLY NOW