Information Management Specialist

Irving Shipbuilding; Dartmouth; On-site; CAD 70,000 - 110,000; Full time

Job summary

Irving Shipbuilding is seeking an Information Management Specialist to help govern and leverage organizational information across critical programs. You will design and optimize information management systems, align governance with business needs, and drive improvements that boost efficiency, security, and accessibility.

The role requires collaboration with cross-functional teams, regulatory awareness, and hands-on configuration work within PLM and collaborative environments.

Qualifications

• Diploma in related discipline (e.g., Business, Information Systems).
• Records and Information Management or Data Protection certification is an asset.
• 1–3 years of professional experience preferred.
• Experience in a government-facing or regulated industry role.
• Experience in manufacturing, shipbuilding or heavy industry preferred.
• Ability to manage stakeholders, develop statements of work and requirements, and handle change management.

Responsibilities

• Analyze organizational information processes and translate requirements into structured system configurations within approved IM governance frameworks.
• Implement and maintain information structures, taxonomies, controlled vocabularies, and metadata standards.
• Monitor compliance with Information Management policies and identify gaps for corrective action.
• Support audit readiness by validating information controls, access structures, and retention mechanisms.
• Collaborate with project stakeholders to embed information lifecycle requirements into workflows.
• Develop process documentation, work instructions, and training materials.
• Track stakeholder requirements and manage exceptions with clear ownership and timelines.
• Analyze information processes and support IM solutions across PLM and collaborative environments.

Skills

Stakeholder management

Process improvement

Governance

Information management systems

Education

Diploma in related discipline

Records/Information Management certification asset

Job description

Job Description

Are you passionate about transforming complex information into powerful business solutions? We're looking for an Information Management Specialist to play a key role in how our organization manages, governs, and leverages information to support critical programs and operations. In this dynamic position, you'll work at the intersection of business processes, technology, and governance, helping design and enhance information management systems that improve efficiency, compliance, and accessibility across the organization. You'll analyze business needs, translate requirements into effective system solutions, and drive continuous improvement initiatives that ensure information remains reliable, secure, and strategically managed. If you're excited by solving complex challenges, optimizing processes, and making a lasting organizational impact, we'd love to hear from you.

Join us and help build the foundation for smarter information practices that empower success across the organization.

Responsibilities

• Analyze organizational information processes and translate business requirements into structured system configurations within approved IM governance frameworks. Support the design, configuration, and continuous improvement of Information Management solutions across PLM and collaborative environments.


• Implement and maintain information structures, taxonomies, controlled vocabularies, and metadata standards to ensure consistency and traceability across the enterprise.


• Monitor compliance with Information Management policies, standards, and procedures, and identify gaps requiring corrective or preventive action.


• Support audit readiness activities by validating information controls, access structures, and retention mechanisms against regulatory and contractual requirements.


• Collaborate with project stakeholders to ensure information lifecycle requirements are embedded into operational workflows.


• Contribute to the development of process documentation, work instructions, and training materials to support effective adoption of IM practices.


• Track and maintain documented stakeholder requirements, perform ongoing gap analyses against governance requirements, and manage exceptions through designated resolution pathways to ensure compliance issues have clear ownership, timelines, and formal closure.


• Analyze organizational information processes and translate business requirements into structured system configurations within approved IM governance frameworks. Support the design, configuration, and continuous improvement of Information Management solutions across PLM and collaborative environments.

Qualifications

• Diploma in related discipline (e.g. Business, Communications, Information Systems, Information Technology).
  
  
  
  • Records and Information Management, Information Governance, or Data Protection Professional certification an asset.
  
  
  
  


• 1 to 3 years of professional experience preferred.


• Experience working in a government facing or regulated industry role.


• Previous experience in manufacturing, shipbuilding or heavy industry preferred.


• Experience working within a cross functional project with various levels of digital literacy.


• Ability to manage stakeholders, develop statement of work and requirements, and handle change management.

Due to the nature of work Irving Shipbuilding does, all successful applicants must meet requirements for the Canadian Controlled Goods Program (CGP), Canadian Government Security clearance, and U.S. International Traffic in Arms Regulations (ITAR).

Please note this position requires a full-time, in-office presence.

About Us

Founded in 1882, J.D. Irving, Limited (JDI) operates in Eastern Canada (New-Brunswick, Nova Scotia, Prince Edward Island, Québec, Ontario, Newfoundland and Labrador), as well as in USA. We are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.

We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.

Our recruitment advisors and hiring teams will utilize human screening combined with AI technology to help identify the skills and qualities that matter most to our business, while safeguarding your privacy and using AI responsibly.

We appreciate your interest in our company however only those candidates selected for an interview will be contacted.

About The Team

Irving Shipbuilding is proud to be Canada's National Shipbuilder. Our team is constructing more than 20 modern patrol ships and destroyers for the Royal Canadian Navy and Canadian Coast Guard as part of the largest defence procurement project in Canadian history.

By joining our team of more than 2,400 shipbuilders, you can enjoy a dynamic and exciting career with a company dedicated to your success, development, and safety.

At Irving Shipbuilding, we're making history - why not make it with us? Learn more about careers at Irving Shipbuilding: shipsforcanada.ca/opportunities.

We invite applications from all qualified candidates, including racially visible persons, women in underrepresented roles, persons with disabilities, Indigenous persons, and members of the 2SLGBTQIA+ community, and encourage applicants to self-identify.