Hybrid Executive Administrative Assistant - Montreal (12-mo)

Novartis; Montreal; Hybrid; CAD 50,000 - 70,000; Full time

Job summary

A leading pharmaceutical company in Montreal is seeking an Executive Administrative Assistant to provide vital administrative support to executives. The ideal candidate will have at least 3 years of experience in administration and be fluent in both English and French. You will manage calendars, travel, expenses, and onboarding for new associates. This role offers a hybrid work model and is a key part of a diverse team committed to patient needs.

Qualifications

• Minimum 3+ years’ experience in administration/operations.
• Knowledge of working practices.

Responsibilities

• Managing the calendars of the identified Functional/ TA Heads.
• End-to-end travel management for the identified client group.
• Expense management for the identified client groups.
• Managing team meetings organization/logistics.
• Coordinating onboarding of new associates.

Skills

Attention to detail

Effective Communication

Bilingual: English and French

Able to work on multiple priorities simultaneously

Compliance to defined timelines

Job description

A leading pharmaceutical company in Montreal is seeking an Executive Administrative Assistant to provide vital administrative support to executives. The ideal candidate will have at least 3 years of experience in administration and be fluent in both English and French. You will manage calendars, travel, expenses, and onboarding for new associates. This role offers a hybrid work model and is a key part of a diverse team committed to patient needs.