Human Resources Specialist

Vita Mens Sana; Vaughan; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A community-focused organization in Vaughan is seeking an HR Specialist to manage recruitment processes and facilitate new employee orientations. The ideal candidate will have a background in Human Resources with at least three years of experience and strong organizational skills. This full-time position offers a hybrid work model that includes one day per week in the office and a comprehensive benefits package.

Benefits

Comprehensive benefits package

Flexible work/life balance options

Pension Plan

Qualifications

• Minimum of three years of progressive experience in Human Resources.
• In possession of or working towards CHRP designation.
• Minimum two years of recruitment experience.

Responsibilities

• Coordinate recruitment and selection processes.
• Conduct new employee orientations.
• Perform reference checks and police checks on candidates.

Skills

Organizational skills

Microsoft Office proficiency

Recruitment experience

Problem-solving skills

Interpersonal skills

Education

Post-secondary education in Human Resources, Training & Development, or a related field

Tools

HRIS

ADP

Job description

VITA COMMUNITY LIVING SERVICES / MENS SANA

HR Specialist

Providing Safety, Practicing Respect, Promoting Community

WE ARE VITA!

At VITA, we are committed to Providing Safety, Practicing Respect, and Promoting Community . Every day, our dedicated staff make a real difference in the lives of the people we support. If you're passionate about driving excellence and are looking to take the next step in your leadership journey, this may be the right opportunity for you.

OPPORTUNITY

We are currently accepting applications for the position of HR Specialist to join the team.

The Human Resources Recruiter, reporting to the Human Resources Manager, contributes to the accomplishment of Human Resources practices and objectives that will create a high-performance culture emphasizing empowerment, quality, productivity and standards.

The focus of this position is on the coordination of the recruitment and selection process, conducting new employee orientations and to ensure that all mandatory HR services meet the appropriate criteria of the organization and existing legislation.

WORK ARRANGEMENT

This position follows a hybrid work model, requiring a minimum of one day per week in the office, subject to change based on operational or management needs.

THE ROLE

Reporting to the HR manager your role will be responsible for :

• Advertises employee job openings first, internally, and then, externally, in keeping with VITA recruitment policies and practices.
• Researches and identifies alternative advertisements to post job vacancies to attract qualified applicants.
• Updates and maintains job vacancies on VITA’s website and database.
• Receives, screens and logs in all resumes in the Recruitment Tracking System.
• Pre-screens selected resumes and recommends qualified applicants for interview process.
• Contacts applicants, schedules interviews with supervisors and recommends successful candidates for hiring.
• Schedules observation shifts with supervisor of potential candidates (where applicable)
• Conducts reference checks and police check on all successful candidates.
• Prepares new, extends transfer / offer letters to successful candidates.
• Leads New Employee Onboarding Process.
• Prepares Orientation packages and ensures mandatory documentation are provided to all successful candidates.
• Attends job fairs as a representative for VITA.
• Prepares and distributes various reports for the Human Resources department and other management staff.
• Coordinate placement and orientation of Volunteers and Students
• Performs other related duties as assigned.

WHAT YOU BRING

• Post-secondary education in Human Resources, Training & Development, Education, or a related field.
• Minimum of three (3) years of progressive experience in Human Resources, preferably within a large organization.
• In possession or currently working towards CHRP designation.
• Minimum 2 years recruitment and selection experience.
• Minimum 1 year experience using an HRIS, experience with ADP an asset.
• Knowledge of legislative requirements in support of human resources.
• Proficiency in Microsoft Office, advanced skills in Word and Excel.
• Ability to handle confidential Information with diplomacy and tact.
• Highly organized with the ability to multitask and prioritize effectively.
• Demonstrate attention to detail and accuracy.
• Flexibility, able to adapt to change and shifting priorities.

DS CORE COMPETENCIES

• Creative Problem solving and decision making- Level 3
• Initiative – Level 3
• Collaboration – Level 3
• Interpersonal Relations and Respect – Level 3
• Advocating for Others – Level 3
• Resilience – Level 3

WHAT’S IN IT FOR YOU?

At VITA we care about each other, reaching our potential and making a difference in our communities. So, we thrive on being creative and fostering a thoughtful and committed work culture.

• Comprehensive benefits package.
• Employee Assistance Program.
• Flexible work / life balance options.
• Remote work flexibility.
• Pension Plan.
• Paid Vacation, and Sick Time.
• Ability to make a difference and lasting impact.
• Opportunities to perform challenging work in a dynamic and collaborative culture.

Posted Date: October 23, 2025

Closing Date: November 14 2025

Please note that only those selected for an interview will be contacted. Thank you for your interest in growing your career with VITA!

Additional Information

We know through experience that different ideas, perspectives, and backgrounds foster a stronger and a more collaborative work environment. VITA strives to create a workplace that reflects the community we serve and where everyone feels empowered to bring their authentic self to work.

VITA is an equal opportunity employer and a Safe Space organization that embraces diversity, whether it be disability, age, ethnicity, colour, religion, language, gender, gender identity, sexual orientation, nation origin and all other differences that makes everyone unique.

In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), VITA will provide accommodation, accessible formats and communication supports for the interview upon request.

While we thank all applicants, only those under consideration will be contacted for an interview. No telephone calls please. If you have the necessary skills, energy, and ambition; submit your cover letter, resume and three (3) work-related references.

Job Type: Full-time