Human Resources Generalist

HMC Architects; Canada; Hybrid; CAD 91,000 - 138,000; Full time

Job summary

A design firm is seeking an experienced HR Generalist to enhance employee experience across their studios. This role involves HR support in various areas including recruitment, benefits administration, and compliance. Candidates should have a Bachelor’s degree in HR and a minimum of four years of experience. Strong analytical and Excel skills are required. The position is located in Ontario, California with a hybrid work model.

Benefits

Discretionary bonus opportunities

Employee stock ownership grants

Paid time off

Medical insurance

Qualifications

• Minimum four years of professional experience in HR, preferably in a corporate office.
• Database knowledge and some coding (like SQL basics) preferred.
• Advanced knowledge of HRIS systems and people analytics.

Responsibilities

• Maintain and update employee records in the HRIS system.
• Coordinate and schedule interviews and training sessions.
• Support the recruitment process by screening resumes and facilitating onboarding.
• Maintain compliance with employment laws and update policies as needed.
• Continuously seek ways to improve HR processes.

Skills

Analytical skills

Team-focused mentality

Strong Excel abilities

Communication skills

Emotional intelligence

Education

Bachelor’s degree in human resources or related field

HR certification preferred

Tools

Microsoft Excel

Power BI

HRIS systems (e.g. Paylocity)

Job description

Overview

HMC Architects is an employee-owned design firm with a desire to make a difference in our communities. As a purpose-driven firm based on values, our mission to design for good drives everything we do. And our ownership culture creates alignment and increased commitment to that mission, keeping us on track to being successful.

What We Do

Founded with the purpose of anticipating community needs, HMC aims to create architectural designs that have a positive impact, now and into the future. We focus primarily on opportunities to have the most direct contribution to communities–through healthcare, education, and civic spaces.

Job Summary

We are looking for a talented HR Generalist who has a deep passion for creating amazing employee experience for our staff. In this role, you will work closely with other HR colleagues and company leadership to provide HR support to all studios across HMC. This position will have the opportunity to work in several areas of HR including compensation, benefits administration, employee relations, learning and development/training, performance management, onboarding, policy implementation, recruitment/talent acquisition, HRIS data maintenance/analytics, compliance, and employment law. Successful candidates must possess strong analytical, data base and influencing skills, as well as a positive team-focused mentality.

This position is located HMC’s corporate office in Ontario, California. The position requires 3 days in the office and the ability to work from home Mondays and Fridays.

Position Responsibilities

• Maintain and update employee records in the HRIS system
• Generate standard and ad hoc HR reports to support audits, leadership decision-making, and workforce planning.
• Assist in the development and maintenance of HR dashboards using tools like Excel or Power BI.
• Coordinate and schedule interviews, new hire orientations, training sessions, and other HR-related meetings.
• Support the recruitment process by posting job ads, screening resumes, coordinating interviews, and facilitating onboarding.
• Assist with the development and rollout of training and development initiatives, including tracking attendance and collecting feedback.
• Administer employee benefits and compensation programs, and act as a liaison with benefit providers to resolve employee questions.
• Provide guidance to employees on HR policies, procedures, and programs, escalating complex issues when necessary.
• Participate in social committees, help plan events.
• Support performance management processes, including review cycle coordination and tracking completion.
• Assist with HR communications such as intranet updates, and announcements.
• Maintain compliance with federal, state, and local employment laws and regulations; update policies as needed.
• Conduct new hire orientations and assist with offboarding processes, including exit interviews and final paperwork.
• Support HR audits and ensure timely completion of required reporting (e.g., EEO-1, ACA).
• Collaborate with payroll to ensure timely and accurate processing of employee changes and pay-related updates.
• Continuously seek ways to improve HR processes and systems for greater efficiency and employee satisfaction.

Qualifications

• Bachelor’s degree in human resources, business or related field; HR certification preferred
• Minimum four years of professional experience in HR, preferably in a corporate office environment or a professional services firm
• Advanced Microsoft Excel and PowerPoint abilities are a must, do not apply if you do not possess strong Excel skills
• Database knowledge and some coding highly preferred, such as SQL basics for simple queries, or basic HTML/CSS knowledge
• Experience with people analytics and data visualization tools, such as PowerBI is preferred
• Advanced knowledge of HRIS systems such as Paylocity or other HR systems
• Experience with employee engagement software
• Knowledge of and experience in creating/editing websites, database
• Excellent writing skills with some experience with drafting employee communications
• Emotional intelligence - high decorum, self-awareness, and professionalism
• Understanding of California-based employment law and the applicability to HR polices.
• High attention to detail and quality of work

Compensation

The salary range for this position is $65,591 - $98,550

The actual offered salary for this position will vary depending on multiple factors including the candidate’s qualification, education, position knowledge, work experience, skills, ability, work location, and internal incumbent compensation for similar roles. We do not anticipate individuals hired into this position will start at or near the top half of the range listed; the decision will be based on each individual case. The salary range listed above does not include other compensation elements such as discretionary bonus opportunities, employee stock ownership grants, paid time off, medical insurance, and other wage and benefit opportunities.