Human Resources Coordinator (Contract)

MAD Elevator Inc; Mississauga; On-site; CAD 50,400 - 61,600; Full time

Job summary

MAD Elevator Inc in Mississauga, Canada is seeking a Human Resources Coordinator to support our people strategy across Canada, USA and India. This full-time role covers end-to-end recruitment, onboarding, and HR administration for a diverse workforce.

The ideal candidate is highly organized, enjoys matching people to roles, and can work independently while driving timely hires and strong employee experience. This position is based on-site at our Mississauga office.

Qualifications

• At least 2 years of Human Resources experience.
• Experience recruiting for manufacturing preferred.
• Familiarity with Employment Standards.
• Strong organizational and communication skills.

Responsibilities

• Coordinate full cycle recruitment and onboarding.
• Prepare job postings and screen resumes.
• Conduct initial interviews and coordinate assessments.
• Maintain HR metrics and KPI reporting.
• Handle onboarding, offboarding and payroll documentation.
• Ensure compliance with health and safety and 5S practices.

Skills

Human Resources

Organizational skills

Communication

MS Office

Tools

MS Office

Job description

Overview

Think back—was there ever an elevator ride that made you go, “Whoa, this is nice”? Maybe it was an elegant glass lift or a minimalist stainless-steel rocket. It might have shaped your first impression or left a lasting memory of a building. Chances are the details made the difference; with an aesthetic interior and stylish, well-built buttons and fixtures. Immersive digital technology like visual displays may have turned a simple ride into a memorable experience as well. You may not have noticed these details then, but once you’ve worked with us, you’ll start noticing them everywhere you go.

Company Overview:

We have a vision – to have a MAD product in every elevator. Headquartered in Mississauga Canada, our 80,000 sq. foot facility focuses on the efficient production of industry-leading fixtures, high quality elevator car interiors, and cutting-edge digital products.

At MAD, we set you up to be the expert – providing the tools, support, and environment to help you thrive. From there, it’s all you – your drive and ideas lead the way. MAD has been ranked among Canada\'s top 500 fastest growing companies, one of Canada’s Best Managed Companies, a Best Places to Work in Canada, and among Best Employers for Recent Graduates.

Role: Human Resources Coordinator – responsible for supporting the people strategy specifically with recruitment and onboarding in our Canada, USA and India locations. Full cycle recruitment – from writing attractive job posts, timely screening of candidates, transitioning to interviews and closing to ensure a positive applicant and employee experience and timely fill of the right people aligned with our values.

The ideal candidate should be highly organised and care to cover all bases, and thoroughly enjoys matching people to the right positions. With a strong passion for HR and People, you will also enjoy providing the best onboarding and stay experience for MAD employees. A strong advocate of MAD’s culture and a positive people person. Able to work independently with little or no supervision, mindful of time to fill, flexible to adjust strategy when needed and enjoys the challenges of supporting a business of diverse people.

What you will do in the role

• Recruitment and Staffing Logistics – 3 weeks fill rate
• Evaluate continuously and improve the recruitment process for selection, assessment and follow up
• Prepare and post job postings; screen resumes for candidacy to present
• Conduct initial interviews and recommend candidates for next-stage consideration
• Coordinate skills testing, assessments, and interviews
• Support hiring documentation and employment procedures
• Track recruitment activity and time-to-fill targets (3 weeks)
• Build relations, apply for and track applicable grants, wage subsidies, and apprenticeship programs
• Maintain and refresh job postings to improve candidate traction
• Manage agency placement and processes including invoicing and conversions
• Creating recruitment strategies to identify and assist with planning for hiring needs
• Sourcing and attracting suitable candidates to create candidate pool
• Collaborating with Hiring Manager(s) for dynamic needs
• Monthly HR Metrics & Reporting
• Prepare and distribute monthly HR KPI reports for leadership
• Track and report recruitment metrics including time-to-fill, source effectiveness, candidate pipeline activity, and vacancy status
• Track onboarding and retention metrics including new hire completions, probationary reviews, 90-day stay rate, and turnover
• Employee Onboarding and Offboarding
• Process all new hire paperwork and exiting documents for payroll
• Follow up with Managers for completed orientation and training checklists
• Follow up with Supervisors for site orientation and job training
• Probationary review follow-ups and extensions as needed
• Timely execution of all offboarding tasks
• Employment changes
• Support with letters and administering changes
• Workers visa updates and/or terminations
• Process Payroll Action Notices for all Employment Changes
• Employee Wellness and HR Admin
• Implement and Maintain Wellness and Rewards Programs
• Wellness Awareness and Postings
• Employee requests: Employment confirmation
• DNI Activities
• Leaves & Absences (backup)
• Coordinate and administer employee leaves of absences
• Track leave documentation and maintain accurate records
• Support return-to-work coordination and follow-up
• Track and record keep temporary employee absences, employee bereavement or special leaves
• HR Admin (backup)
• Office, Kitchen, Janitorial, First Aid equipment coordination and supplies
• Reception and Facilities assignment
• Prepare meeting rooms for internal and external meetings, including setup, cleanliness checks, refreshments, and presentation readiness
• Manage vehicle licensing and renewals
• Phones, Lockers, access cards and managing visitor sign-in
• Coordinate Employee gift baskets as needed
• HR Projects and other work as assigned
• Able to lift up to 15lbs; may work in hot areas 5%, noise 0%
• Ensure adherence to Health and Safety as well as active participation in 5S activities in work area

Measure of Success / KPI Metrics

• Recruitment & Staffing
• Average time-to-fill of 3 weeks or less for approved vacancies
• Active candidate pipelines maintained for recurring positions
• Positive hiring manager and candidate experience throughout the recruitment process
• Onboarding & Employee Administration
• 100% completion and tracking of onboarding, orientation, probationary reviews, and offboarding activities
• Employee records maintained accurately and in a timely manner
• HR Metrics & Reporting
• Monthly HR KPI report delivered by the 5th business day of each month
• Recruitment, turnover, vacancy, onboarding, and retention metrics maintained accurately
• Compliance & Employee Support
• Timely administration of employment changes, leave documentation, and employee requests
• Compliance with applicable employment legislation, company policies, and record-keeping requirements

What you bring to the role

• At least 2 years of Human Resources experience
• Experience recruiting for manufacturing preferred
• Familiarity and applied knowledge of Employment Standards
• Demonstrated experience in reports, intermediate MS Office Skills
• Exceptional organizational, communication and interpersonal skills
• Knowledge of onboarding and talent acquisition
• Privacy and sensitivity of information will require discretion, an excellent command of verbal and written skills and attention to detail
• Clear Background Checks - Credit and Criminal
• Eligible to work in Canada

This position is located at 6635 Ordan Drive in Mississauga, ON. Hours are typically 8:00am to 4:30pm.

Pay: $56,000.00

This is a one-year salaried contract position. This posting has one vacancy.

Want to see what it\'s like working at MAD? Visit us on Facebook.

Due to the number of responses, only qualified candidates who meet the requirements of the job will be selected for an interview.

We are an Equal Opportunity Employer in accordance with the Accessibility for Ontarians with Disabilities Act, 2005 (AODA) and the Ontario Human Rights Code (OHRC). Accommodations can be made available to applicants with disabilities throughout the recruitment, selection and/or assessment process.

If you require accommodation in applying for a posting, please contact Human Resources