Human Resources Coordinator

Summit Search Group; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A private holding company in Toronto is seeking a Human Resources Coordinator to support HR operations throughout the employee lifecycle. Responsibilities include managing onboarding and offboarding processes, administering benefits, and providing general administrative support. The ideal candidate should possess excellent communication skills, strong initiative, and relevant experience in HR. This role offers a collaborative environment within the HR team.

Qualifications

• Demonstrated track record of taking initiative.
• Strong time management and multitasking abilities.
• Ability to collaborate and maintain a helpful attitude.

Responsibilities

• Process employment changes and prepare letters.
• Coordinate onboarding logistics and manage offboarding.
• Administer benefits enrollment and changes.

Skills

Initiative and process improvement

Team collaboration

Time management

Communication skills

Technical proficiency in Microsoft Office

Discretion with sensitive information

Experience with HR Systems

Education

1–3 years of relevant work experience in a corporate setting

Job description

Overview

About Our Client: Our client is a private holding company.

Position Scope

The Human Resources Coordinator plays a vital role in supporting HR operations throughout the entire employee lifecycle. This position ensures seamless onboarding and offboarding experiences, accurate and timely benefits administration, and efficient processing of employee changes and documentation.

In addition to managing core HR functions, the Human Resources Coordinator provides day-to-day support to a small HR team, helping uphold compliance standards, maintain data integrity, and foster a positive employee experience.

Responsibilities

HR Administration

• Process employment changes in ADP and prepare corresponding letters for impacted employees.
• Submit tickets for IT, Payroll, and Facilities as part of employee transitions.
• Draft and issue confirmation of employment letters and other HR correspondence.
• Ensure all documentation is saved in employee files and accessible for audit or reference.
• Assist with policy administration and compliance tracking.
• Support HR projects and cross-functional activities.
• Coordinate onboarding logistics, including document management, background checks, orientation scheduling and IT/facilities setup.
• Manage administrative offboarding processes for employee departures, including notifying the payroll team, scheduling exit interviews and liaising with IT and facilities on offboarding logistics.
• Partner with payroll to ensure accuracy of employee data and pay changes.
• Manage and conduct HR Reporting through internal HR Systems.

Benefits Administration

• Administer benefits enrollment, changes, and terminations.
• Liaise with external providers for account setup and ongoing maintenance.
• Support WSIB and EHT reporting requirements.

General Team Support

• Process department expenses and invoices.
• Provide general administrative support to the Chief Human Resources Officer and team members.

Qualifications

Required Skills and Knowledge:

• The ideal candidate will demonstrate a track record of taking initiative and consistently seeking ways to support others and improve processes.
• A helpful attitude and willingness to collaborate across teams are essential for this role.
• Strong time management and multitasking abilities.
• Excellent written and verbal communication skills.
• Solid technical capabilities with proficiency in Microsoft Office suite.
• Ability to handle sensitive information with discretion and professionalism.
• Experience with HR Systems and Reporting is considered a strong asset.

Education and Experience

• Relevant work experience, typically gained through 1–3 years in a corporate administrative setting (experience in HR is preferred).

EEO and Accommodations

Summit Search Group is a fair and equitable search firm. We welcome and encourage applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the recruitment and selection process.