Human Resources Associate Shared Health Provincial Operations

Manitoba Club; Winnipeg; Hybrid; CAD 45,000 - 60,000; Full time

Job summary

A leading healthcare organization in Winnipeg is seeking an experienced HR administrative professional to support various HR functions. The ideal candidate has at least two years in a unionized setting and possesses strong communication and problem-solving skills. The role involves administering support programs, preparing employee correspondence, and assisting with training sessions. A hybrid work environment is offered, alongside opportunities for personal and professional growth.

Qualifications

• Minimum of two years experience in a unionised environment performing HR functions.
• Completion of a recognized Administrative Assistant training program is required.

Responsibilities

• Administers the Attendance Support and Assistance Program for HR Consultants.
• Prepares correspondence for employees such as letters of offer.
• Assists with workplace accommodation matters and return to work programs.
• Participates in planning and delivery of training sessions.

Skills

Good communication skills

Problem-solving skills

Organizational skills

Interpersonal skills

Ability to learn quickly

Effective written communication skills

Education

Certificate in Human Resource Management

Administrative Assistant training program

Job description

Position Overview

Shared Health Manitoba is continuing to build an outstanding human resources team that will be critical in helping us achieve our organizational vision of being the health employer of choice in Canada. Shared Health Manitoba leads the planning and coordinates the integration of patient‑centred clinical and preventive health services across Manitoba. The organization also delivers some province‑wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Responsibilities

• Administers the Attendance Support and Assistance Program for all HR Consultants, escalating the process when needed.
• Prepares correspondence to be sent to employees (e.g., letters of offer, academic allowances, etc.).
• Obtains missing documentation (e.g., 309s declaration, education, etc.).
• Assists the HR Consultants with workplace accommodation matters and return to work programs within the Centre.
• Assists with the annual registration renewal process across multiple professions (confirming registration with the Colleges, maintaining databases and relaying information).
• Participates in the planning, development and delivery of orientation, training and information sessions.
• Provides information and advice on the interpretation and application of collective agreement provisions and human resource policies with assistance from the HR Consultants.
• Processes applications for relocation assistance according to the policy guidelines.
• May be called upon to participate in the grievance investigation process such as gathering information and conducting research for the HR Consultant.
• Provides recommendations regarding placement on scale as per appropriate Collective Agreement.
• Provides back‑up coverage for other HR staff as required.
• Participates on site or regional committees / project working groups as required.
• Adheres to all safety and health regulations and safe work practices.
• Adheres to the organization’s policies, Code of Conduct, Mission and Values.
• May be required to perform other duties and functions related to this job description not exceeding above‑stated skills and capabilities.

Experience

Minimum of two years experience in a unionised environment performing a broad range of Human Resource administrative functions.

Education

• Certificate in Human Resource Management from a recognized post‑secondary institution is preferred.
• Completion of a recognized Administrative Assistant or Secretarial training program is required in absence of the HR Management certificate.
• A combination of education and experience may be considered.

Certification / Licensure / Registration

Not applicable

Qualifications and Skills

• Must have good communication and interpersonal skills.
• Effective problem‑solving skills, written communication skills and organizational skills are essential.
• Ability to act with initiative, judgment, tact and diplomacy is essential.
• Must be able to learn and adapt quickly.

Physical Requirements

• Hybrid work environment.
• Must be able to handle multiple priorities and competing demands.

We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours please apply today.

Interested candidates should select the Apply icon below to upload their cover letter, resume and any relevant licencing or certificates.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search, Child Abuse Registry Check and Adult Abuse Registry Check) as a condition of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Key Skills

Advertising Management, Bidding, Food Safety, IT Project Management, ICWA, Financial Management