Human Resources Assistant

Hospitality Newfoundland and Labrador; San Juan de Terranova; On-site; CAD 45,000 - 60,000; Full time

Job summary

A sports and entertainment organization in St. John’s is seeking a Human Resources Assistant to coordinate HRIS information, assist with recruiting, and manage employee records. The ideal candidate should possess a diploma in Business Administration focusing on Human Resources, and have strong analytical and interpersonal skills. This full-time role requires effective communication and the ability to work independently to contribute to the team's success.

Benefits

Competitive salary

Dynamic team environment

Cost shared group insurance plan

Group RRSP

Generous paid leave program

Qualifications

• Strong attention to detail and accuracy required.
• Excellent communication and interpersonal skills are essential.
• Ability to work independently and creatively solve problems.

Responsibilities

• Coordinate and monitor HRIS system information.
• Assist with recruiting and onboarding processes.
• Maintain employee records and documentation.

Skills

Attention to detail

Interpersonal skills

Analytical skills

Organization skills

Education

Diploma in Business Administration with concentration in Human Resources

Tools

HRIS systems

ADP Workforce Now

Excel

Job description

Job Details

• In-person
• Full-time
• Permanent
• Experienced
• Human Resources Assistant

St. John's Sports & Entertainment Ltd. (SJSEL) is currently seeking an individual who is energetic, dependable and would enjoy working in a fast paced and exciting environment while being able to handle sensitive and confidential information. Reporting directly to the Manager - Human Resources, the Human Resources (HR) Assistant will work closely with all departments being an integral part of the organization. We’re looking for a candidate who is detail oriented and has exceptional interpersonal skills to play a key role in the daily operation of the office.

About Us

At St. John's Sports & Entertainment Ltd. (SJSEL), we’re not just a sports, tourism, and entertainment organization. We’re a dedicated team who channel our passion into every facet of our work as we create and host exceptional experiences for a global audience.

We’re looking for our HR MVP, who will play a critical role in the recruiting and onboarding of new team members while addressing variety items for a diverse team of individuals which contributes to the organization’s overall success.

Key Responsibilities

• Coordinate, monitor, enter and validate information into the HRIS system, including but not limited to new hires, staff absenteeism, leave, medical benefits, transfers, promotions, maintenance of personnel records, etc.
• Assist with recruiting and the onboarding process from reviewing candidate resumes, scheduling & conducting interviews and reference checks.
• Maintain the master files related to the scheduling software, ADP position/event master files and security options in ADP
• Work in partnership with the Manager - Human Resources to ensure the integrity of HR data including data related to new hires, terminations, disciplines, grievances, transfers and pay changes.
• Maintain employee records and documentation, including personnel files, employee records, and employment policies and procedures.
• Respond to inquiries from internal departments, external agencies, and employees on HRIS related matters, ensuring appropriate processes and documentation methods are used.
• Conduct audits of human resources data to preserve its integrity and accuracy.
• Provide data to support HR Project work and quality improvement initiatives. Review internal HRIS processes for process improvements.
• Participate in the testing of upgrades, patches/fixes, new applications or modules and program/interface changes that affect SJSEL’s HRIS system.
• Oversee uniform issue and inventory including determining requirements and ordering
• Oversee General Office requirements including but not limited to office supplies, printing, etc for all departments within Mary Brown’s Centre and the St. John's Convention Centre.
• Other duties as periodically assigned.

Qualifications

To be our MVP in this role, you’ll need the following:

• Diploma in Business Administration with a concentration in Human Resources.
• Certified or eligible for certification with International Association for Human Resource Information Management (HRIM) is considered an asset.
• Organized and process driven.
• Strong attention to detail and accuracy.
• Excellent communication and interpersonal skills, with the ability to communicate technical information to non-technical stakeholders.
• Effective analytical and computer skills with a strong working knowledge of Excel and HRIS is required.
• Ability to work independently and effectively as a self-starter and creative thinker to solve problems and develop innovative ideas.

Relevant Experience

• Experience using ADP Workforce Now would be an asset.
• A minimum of 5 years of experience working with HRIS/Payroll systems and work of similar complexity.
• Experience developing and implementing HRIS policies and procedures would be an asset.

Other

• Candidates possessing an equivalent combination of education and experience that is deemed acceptable by St. John’s Sports & Entertainment Ltd. may be considered.

Work Environment

SJSEL is an equal opportunity employer committed to employing a qualified workforce, reflecting our community’s diversity.

Benefits

SJSEL recognizes the importance of work life balance and offers a competitive compensation and benefits package including but not limited to the following:

• Competitive salary
• Dynamic team environment
• Cost shared group insurance plan
• Group RRSP
• Generous paid leave program
• Shifts may be adjusted to accommodate nights and weekend work

How To Apply

As part of the recruitment process, SJSEL will provide accommodation(s) to candidates with disabilities. If you require an accommodation(s) to participate in the recruitment process with us, please get in touch with [e-mail] or call [phone].

Are You Ready To Join Us In The Thrilling World Of Sports And Entertainment, Where Every Day Is a Victory, And You Can Turn Your Passion Into a Career? If So, Please Send Your Resume And Cover Letter To:

St. John's Sports & Entertainment Ltd.
50 New Gower Street
St. John’s, NL A1C 1J3
Attn: Human Resources
[e-mail]

All applications must be received by November 21, 2025.

Competition Number: HR