Human Resources Assistant

Egon Zehnder; Montreal; On-site; CAD 50,000 - 65,000; Full time

Job summary

A leadership advisory firm in Montreal seeks a proactive Human Resources Assistant. This role includes managing HR tasks like drafting documents, supporting diversity initiatives, and maintaining HRIS systems. Ideal candidates will have a Bachelor's degree and a minimum of 3 years of HR experience, demonstrating exceptional problem-solving and interpersonal skills. This position offers an opportunity for career advancement in a dynamic HR environment.

Qualifications

• Minimum of 3 years of experience as an HR Generalist.
• Experience in various HR functions including recruitment and employee relations.
• Ability to operate effectively in a fast-paced environment.

Responsibilities

• Draft and edit employment verification letters.
• Manage overtime spreadsheet and create overtime reports.
• Support for DEI initiatives.

Skills

Problem-solving skills

Communication skills

Interpersonal skills

Attention to detail

Self-starter mentality

Flexibility

Education

Bachelor’s degree

Tools

MS Office Suite

Job description

* Please submit all application materials in English. *

Human Resources Assistant

Position Summary

We are seeking a highly motivated and proactive Human Resources Assistant to join our Human Resources team. The Human Resources Assistant will be based in Montreal but will be a key member of the U.S. Human Resources team and provide support to the U.S. Head of Human Resources and members of the U.S. Human Resources team.

The ideal candidate will have strong problem‑solving skills, excellent communication and interpersonal skills, and the ability to juggle multiple projects at the same time. The ideal candidate must also demonstrate discretion and uphold confidentiality at all times. This opportunity would be an excellent advancement for someone with some experience in Human Resources looking to further develop their career in the field.

Essential Duties and Responsibilities

• Draft and edit employment verification letters
• Design, write, and send the US HR Newsletter
• Manage overtime spreadsheet and create overtime reports
• Track 90‑day evaluations & evaluation status for administrative team
• Maintain personnel files and HRIS systems
• Update US Forum on Maestro (intranet)
• Manage Consultant Candidate Tracker / Process
• Subpoena support
• Visa support
• Harassment Training tracking
• Support for DEI initiatives: Human Rights Campaign (HRC) and Management Leadership for Tomorrow (MLT)
• Turnover analysis
• Background Checks
• HR / Benefits Invoice Reconciliation
• Manage Leave of Absence Requests
• Assist with the updating of the US Handbook
• Assist with coordinating initiatives for the US Wellness Program

Minimum Qualifications

• Bachelor’s degree required
• Minimum of 3 years of experience as an HR Generalist, demonstrating proficiency in various HR functions including recruitment, employee relations, payroll, benefits, and / or compliance.
• Discreet handling of highly sensitive and confidential information
• Self‑starter mentality and ability to work well independently, as well as with a team
• Ability to operate effectively in a fast‑paced environment
• Exceptional attention to detail
• Excellent verbal and written communication ability
• Comfort working in highly confidential, fast‑paced, high volume, high touch, high impact situations.
• Flexibility and ability to respond to and address ad‑hoc requests that don’t necessarily follow structure.
• Forward‑thinking, structured, and process‑oriented thinker
• Basic proficiency with MS Office Suite

About Egon Zehnder

Egon Zehnder is the world’s preeminent leadership advisory firm, inspiring leaders to navigate complex questions with human answers. We help organizations get to the heart of their leadership challenges and offer honest feedback and insights to help leaders realize their true being and purpose.

We are built on a foundation that supports partnership in the truest sense of the word and aligns our interests with the interests of our clients. Our 560 consultants across 64 offices and 36 countries are former industry and functional leaders who collaborate seamlessly across geographies, industries and functions to deliver the full power of the Firm to every client, every time.

We partner closely with public and private corporations, family‑owned enterprises, and non‑profit and government agencies to provide executive search, leadership solutions, CEO search and succession, board advisory, and diversity, equity & inclusion.

We believe that together we can transform people, organizations and the world through leadership.

Due to high volume, we will only be contacting applicants who meet all of the minimum requirements listed in the job description. Only those applicants who align most closely with our minimum and preferred qualifications will be contacted for an interview. The Recruiting team at Egon Zehnder will retain your application materials and may contact you regarding future opportunities.

Egon Zehnder is committed to creating and fostering a culturally diverse, equitable and inclusive organization. We recognize the value in a wide range of ideas, perspectives, experiences and skillsets in our workplace. To learn more about Egon Zehnder’s continued commitment to diversity and inclusion, please visit: https://www.egonzehnder.com/diversity-initiatives.