Human Resources Assistant

Canadian Security Intelligence Service (CSIS) | Service canadien du renseignement de sécurité (SCRS); Montreal; On-site; CAD 50,000 - 70,000; Full time

Job summary

A federal government agency located in Montreal is seeking an HR Administrator to monitor recruitment processes and communicate with applicants. Responsibilities include administering psychological tests and preparing HR documents. Candidates should have a relevant college diploma or equivalent experience and must be bilingual in French and English. The position emphasizes professionalism, client service, organizational skills, and teamwork. Flexible work arrangements may be considered depending on specific requirements.

Qualifications

• Experience in human resources or administration requiring planning and organizing.
• Educational program must be from an accredited institution recognized in Canada.
• Bilingual proficiency in French and English is mandatory for Montreal.

Responsibilities

• Monitor recruitment processes and communicate with applicants.
• Administer psychological/written tests.
• Prepare various HR documents, including offer letters and staffing reports.
• Maintain HR management systems and electronic files.
• Contribute to projects reviewing and updating HR procedures.

Skills

Professionalism

Client Service

Organizational/multi-tasking

Rigour

Communication

Teamwork

Education

University certificate or College diploma (2-year program)

An acceptable combination of relevant education, training, and experience

Job description

Job Summary

• Monitoring the progress of recruitment processes and maintaining contact with applicants via email and telephone, to schedule interviews, other assessments and share/obtain information;
• Administering psychological/written tests;
• Preparing and/or formatting documents such as letters of offer, transmittal slips, staffing transaction reports, assessment material, result letters and other correspondence;
• Entering and updating information in the Human Resources Management System and SharePoint;
• Preparing requisitions for various internal services;
• Maintaining hardcopy/electronic files;
• Contributing to a variety of projects, including reviewing and updating procedures and sharing best practices with team members.

Education

• University certificate or College diploma (2 year program) or
• An acceptable combination of relevant education, training, and experience* may be considered.

The educational program must be from an accredited learning institution recognized in Canada. If you completed a program outside of Canada, you will be required to obtain proof of a Canadian equivalency at your expense through a recognized credential assessment service.

Experience

Experience in human resources or administration where planning, organizing and coordinating activities or actions are required.

Competencies

• Professionalism
• Client Service
• Organizational/ multi-tasking
• Rigour
• Communication
• Teamwork

Assets

An asset qualification is a qualification which can enhance the ability to perform the work based on current and future business requirements, but which is not strictly required. Positions will be staffed based on the selection decision principle and operational priorities.

• Undergraduate degree: delivered from a recognized post-secondary institution with acceptable specialization in human resources management, labour or industrial relations, psychology, public or business administration, organizational development, education sciences, social sciences, sociology, or in any other field relevant to the work to be performed.

Conditions of Employment

Not applicable.

Official Language (OL) Proficiency

• Burnaby, Calgary, Edmonton, Toronto: English Essential
• Montréal: Bilingual Imperative (BBB/BBB)
• Ottawa: Bilingual Imperative (BBB/BBB)

This selection process may be used to staff anticipated vacancies or other similar positions with various language requirements. Therefore, we encourage all interested candidates to apply. Second language evaluations will be offered to candidates. For more information on language requirements: (external link www.canada.ca/en/public-service-commission/jobs/services/gc-jobs/language-requirements-candidates ).

Notes

While we continue to explore opportunities for flexible work arrangements, most roles in our organization require an in‑office presence. However, alternative options may be available for certain positions, depending on their specific requirements.

If you need accommodations during the recruitment process, please mention it to the HR representative.

Reference Links

• Salary Grade Breakdown

Security Requirements

Candidates must be eligible to receive an Enhanced Top Secret security clearance. The process involves a security interview, a polygraph, and a background investigation that includes credit and financial verifications. The use of illegal drugs is a criminal offense. Drug use is an important factor considered in your reliability and suitability assessment during the selection process. Therefore it is important not to use any illegal drugs from the time you submit your application.

Important

Applicants must clearly demonstrate in their application how they meet each Education and Experience criteria. Failure to do so will result in the applicant being screened out of the career opportunity.

CSIS is a separate employer and is not subject to the Public Service Employment Act (PSEA). CSIS has its own classification, compensation system, and a different staffing regime. As such, we use a different staffing process and terminology.

CSIS is committed to building a workforce that is truly representative of the Canadians it serves by cultivating a diverse and inclusive workplace environment. This will be achieved by increasing employment equity group representation (including persons with disabilities, visible minorities, Indigenous peoples, and women) at all levels within the organization through hiring and talent management practices. Gaps have been identified among Indigenous peoples and visible minorities for this position. We will also ensure that appropriate accommodations are made (e.g., specialized equipment, changes to physical workspace) to provide employment opportunities for all qualified candidates. In support of achieving a greater, diverse and skilled workforce, we strongly encourage those individuals who belong to one or more of the employment equity groups to self‑identify when applying.

Should you require accommodation in relation to a disability, please tell us at the beginning of the selection process. This information will be kept confidential.

CSIS Offices in Canada are located on various ancestral and traditional lands. In the spirit of reconciliation, we acknowledge all Indigenous People across Canada and their connection to these lands.

The personal information provided in your application is protected under the Privacy Act and will be held in Personal Information Bank SIS/P-PU-025.

Others

We thank all applicants for their interest in CSIS. However, only those who are selected for further consideration will be contacted.

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2025-12-15