Human Resources Assistant

Trillium Lakelands District School Board; Lindsay; On-site; CAD 55,000 - 65,000; Full time

Job summary

A school board in Ontario is seeking a Human Resources Assistant for a permanent full-time position. The role involves providing administrative support to HR functions, maintaining employee records, and assisting with labour relations materials. Candidates require a 2-year post-secondary human resources diploma and 1 year of related experience, preferably in a unionized environment. Strong communication skills and attention to detail are essential. Applications are due by November 18, 2025.

Qualifications

• 1 year of related work experience in human resources.
• Experience in a unionized environment preferred.
• Experience with HRIS preferred.

Responsibilities

• Provide administrative support to HR processes.
• Maintain employee records with accuracy and confidentiality.
• Assist in preparing labour relations materials and reports.

Skills

Excellent verbal and written communication

Strong organizational skills

Attention to detail

Ability to handle confidential information

Basic technology knowledge

Education

2-year post-secondary human resources diploma/certificate

Tools

MS Office Suite

Atrieve

Parklane

Google Docs

Job description

Human Resources Assistant – Permanent Full-Time (TLDSB)

Start Date: soon as possible following the hiring process

Salary: $55,493.56 - $64,919.62 per annum

Hours of work: 7 hours per day (plus 30‑minute unpaid break), 35 hours per week

Location: Lindsay Education Centre

Who We Are

TLDSB is dedicated to the success of each student. With approximately 17,000 students and 3,000 staff members, TLDSB has 40 elementary schools, seven secondary schools, and six adult and alternate education centres. The Board also offers online learning accessed worldwide through its Virtual Learning Centre.

Purpose of Position

Reporting to the Senior Manager of Human Resource Services, the incumbent performs a broad range of administrative and support functions in the Human Resources Department. The Human Resources Assistant provides support within the functional areas of labour relations and attendance support; it oversees file/records management and assists with administrative duties associated with HR related projects and programs.

This position requires a high degree of confidentiality and discretion as duties involve access to confidential and sensitive information that may impact various stakeholders.

Primary Responsibilities Include

• Provides administrative and clerical support to general HR processes and/or HR projects as assigned.
• Maintains and updates employee records, both digital and physical, ensuring accuracy, confidentiality and integrity.
• Supports storage, retrieval and archiving of employee records, coordinating off‑site storage in compliance with records retention legislation.
• Assists in the preparation and maintenance of confidential and sensitive labour relations materials, including tracking grievances, compiling information related to grievances/arbitrations/negotiations, drafting routine responses or correspondence, scheduling grievance meetings, maintaining up‑to‑date grievance files, and research.
• Generates reports, supports in the preparation of correspondence and ensures accurate and up‑to‑date records and tracking related to the Board’s Attendance Support Process.
• Supports in the maintenance of departmental email accounts, responding to employee queries in a timely and professional manner and referring/escalating to the appropriate staff.
• Maintains and updates shared drives and resources.
• Takes notes/minutes at meetings.
• Other related duties as assigned.

Education

• 2‑year post‑secondary human resources diploma/certificate or related discipline.

Experience

• 1 year of related work experience in human resources.
• Experience in a unionized environment preferred.
• Experience with HRIS preferred.
• Experience with HR policies, practices and collective agreement preferred.

Professional Knowledge and Skills

• Excellent verbal and written communication, including ability to write and proof‑read.
• General working knowledge of technology and Board‑approved software/programs including Atrieve, Parklane, Google Docs.
• Proficient in MS Office Suite including Word and Excel.
• Strong organizational and time‑management skills.
• Strong attention to detail and ability to ensure accuracy of work.
• Ability to recognize, handle and project highly sensitive and confidential information.
• Ability to research within a general framework.

Working Conditions

• Office building working environment.
• Ability to deal with interruptions.

How to Apply

Interested applicants are to submit a detailed cover letter and resume via email to Jennifer Johnston, Superintendent of Human Resources, by Tuesday, November 18, 2025, at 4:00 pm. Please include the position and posting number in the email heading. Only those selected for an interview will be contacted.

Required Documents

• An original copy of a valid Police Records Check with a Vulnerable Sector Check dated within 6 months prior to the date of hire.
• Proof of post‑secondary education qualifications (original post‑secondary diploma/degree with seal or a copy of a certified post‑secondary transcript).

Trillium Lakelands District School Board is committed to equitable hiring practices and upholding the values of equity, diversity and inclusion. We encourage applications from candidates with diverse backgrounds and lived experiences, especially members of marginalized groups.

Trillium Lakelands District School Board complies with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation for a disability during any stage of the recruitment process, please contact Lisa Andersen, Senior Manager of Human Resources.