Human Resources Administrator

Trinity Consultants Canada; Courtenay; On-site; CAD 42,000 - 65,000; Full time

Job summary

Trinity Consultants Canada is seeking an HR Administrator to be the first point of contact for the HR team. This role maintains accurate employee records, supports onboarding and offboarding, and ensures inquiries are handled with care.

You will contribute to HR initiatives and provide reliable, people-focused service while growing your HR career. The ideal candidate has foundational HR training and will collaborate across teams in a customer-first environment, handling confidential information

Qualifications

• Bachelor's degree in HR or related field
• Minimum two years in an HR or administrative support role
• Working knowledge of HR practices and employment standards
• Progress toward or completion of CHRP is considered an asset

Responsibilities

• Create, update and maintain accurate employee files in the HRIS
• Process new hires, job changes, promotions, leaves and terminations
• Coordinate onboarding, including orientation sessions, equipment requests and system access
• Manage offboarding tasks such as exit interviews and final documentation
• Liaise with corporate payroll to resolve discrepancies
• Support employee engagements projects and events
• Produce regular HR reporting
• Act as office designate and perform various administrative duties
• Prepare and issue HR documentation, including employment verification letters and contract addenda
• Contribute to HR initiatives and collaborate across teams
• Work independently and with interdisciplinary teams to ensure high-quality outcomes
• Support other departments with employee-related responsibilities

Skills

HRIS software

Microsoft Office

Record keeping

Communication

Interpersonal skills

Problem solving

Discretion

Education

Bachelor's in HR

CHRP in progress

Tools

BambooHR

Microsoft Excel

Job description

As the first point of contact for our HR team, the HR Administrator is the welcoming voice and central support system for our business unit. The role plays a vital part in making sure every stage of the employee journey runs smoothly, from keeping records secure and accurate to ensuring team inquiries are handled with care and efficiency. The ideal candidate is an administrative professional with foundational HR training who takes pride in delivering reliable, people-focused service and is eager to grow their HR career within a customer-first environment.

DUTIES AND RESPONSIBILITIES:

• Create, update and maintain accurate employee files in the HRIS and electronic records
• Process new hires, job changes, promotions, leaves and terminations
• Coordinate onboarding, including orientation sessions, equipment requests and system access
• Manage offboarding tasks such as exit interviews and final documentation
• Liaise with corporate payroll to resolve discrepancies
• Support employee engagement projects and events
• Produce regular HR reporting
• Act as office designate and perform various administrative duties, as required
• Prepare and issue HR documentation, including employment verification letters, contract addendums, and other employee-related correspondence
• Contribute to HR initiatives and projects, taking ownership of assigned tasks and collaborating across teams to support overall departmental goals.
• Work both independently and collaboratively within an interdisciplinary team, balancing task ownership with team support to ensure high-quality outcomes
• Support other departments with employee-related responsibilities, as requested

REQUIRED SKILLS/ABILITIES:

• Technical Skills: Proficiency with HRIS platforms (e.g., BambooHR), Microsoft Office Suite, and general database management. Ability to accurately manage and maintain employee records and documentation.
• Communication: Strong verbal and written communication skills, with the ability to convey information clearly and professionally to employees and managers at all levels.
• Problem-Solving: Demonstrated ability to assess situations, identify issues, and implement practical solutions while exercising sound judgment.
• Interpersonal Skills: Ability to build positive working relationships, collaborate effectively within a team, and provide supportive, client-focused service.
• Additional Skills:
• High attention to detail
• Strong organizational and time management skills
• Ability to handle sensitive and confidential information with discretion
• Proactive approach to supporting team and organizational needs.

EDUCATION AND EXPERIENCE:

• Bachelor’s degree in human resources, business administration, or equivalent experience
• Minimum two years of experience in a Human Resources or administrative support role
• Working knowledge of HR practices and employment standards
• Progress toward or completion of CHRP is considered an asset

TRINITY CONSULTANTS CANADA

Trinity Consultants Canada is a leading environmental consultancy that brings together trusted advisors, scientists and engineers to help clients solve their most complex challenges. With local trust and global expertise, the team delivers innovative, scientifically sound and future-ready solutions that help industry and government including Indigenous groups.

WATER & ECOLOGY - ABOUT US

Trinity Consultants Canada’s Water & Ecology team delivers environmental and scientific expertise for simple to complex projects across Canada. With local trust and global expertise, our team applies the highest standards of scientific excellence and technical precision to help industry and government including Indigenous groups secure or evaluate project permits and approvals to meet regulatory requirements with confidence, and achieve better environmental outcomes.

Our work spans the full project lifecycle, from baseline assessments and approvals through operations, offsetting, monitoring, and closure, with a focus on practical, science-based solutions. Our professionals specialize in water resources, hydrogeology, aquatic sciences, wildlife and terrestrial science, permitting, and environmental compliance, supporting projects in highly regulated environments.

With over 200 employees across 6 provinces, with 20 Canadian offices, the Water & Ecology team has made the environment its life’s work, as reflected by their mission statement:

We provide trusted environmental services, delivering preeminent water and ecology solutions to clients and communities, through our commitment to scientific excellence, environmental integrity, innovation, and our people.

To achieve our mission, our team is the embodiment of our guiding principles:

• Scientific Excellence: Delivering clear, evidence-based solutions through rigorous, innovative, and reliable scientific excellence.
• Professional Integrity & Environmental Ethics : Upholding integrity and ethics to guide responsible, transparent decisions that benefit both society and the environment.
• Business Discipline: Driving success through careful planning, collaboration, and disciplined execution to deliver quality on time and on budget.
• Development of Successful Individuals & Teams: Empowering people and teams to thrive through trust, inclusion, mentorship, and a culture of continuous growth and excellence.
• Community Engagement: Partnering with communities through science, respect, and shared values to support local initiatives and environmental well-being.

We are committed to cultivating an authentic and diverse organization, welcoming all those interested in our work to apply. We are committed to providing an accessible and inclusive interview experience. Please inform us of any accommodations needed to assist you during the interview process.