Human Resources Administration Assistant

Commissionaires Nova Scotia; Bedford; On-site; CAD 40,000 - 45,000; Full time

Benefits offered by this job

Health, drug, and dental benefits

Life and accident insurance

Annual vacation leave + up to 3 paid-?

Sick Days

Paid Federal Holidays

RRSP/TFSA matching

Annual loyalty award

Education assistance funds and family…

Job summary

Commissionaires Nova Scotia (CNS) is seeking a Human Resource Administration Assistant to join our People and Culture team. This role supports HR administration, onboarding/off-boarding, recruitment tracking in BambooHR, and employee records with a focus on accuracy and confidentiality.

The successful candidate will coordinate onboarding, assist with candidate prescreens, and help maintain a positive candidate and employee experience across Nova Scotia, with typical 8:00–4:00 hours at head

Qualifications

• Superior customer service focus.
• Exceptional written and verbal communication skills.
• Superior time management skills and ability to multitask in a dynamic environment.
• Superior attention to detail.
• Continuous improvement and service excellence.
• Able to type at least 40 wpm.

Responsibilities

• Maintain accurate and confidential employee personnel files (electronic and hard-copy).
• Administer and maintain BambooHR, ensuring accurate information, reporting, access, and data integrity.
• Coordinate onboarding and offboarding processes, including documentation and communications.
• Review applications, conduct candidate prescreens, and maintain recruitment records in BambooHR.
• Coordinate and participate in candidate interviews, complete reference checks, and document outcomes.
• Serve as HR point of contact for CSOC candidates, communicating training requirements and timelines.
• Coordinate CSOC enrollment and monitor training progress to ensure prerequisites are met.
• Prepare conditional letters of offer and support candidate progression with Training Team.
• Respond to inquiries from employees, candidates, and clients with timely support.
• Assist Senior HR Administrator and Outreach/Recruitment Manager with daily ops and special projects.

Skills

Customer service

Communication skills

Time management

Attention to detail

Continuous improvement

Typing speed

Tools

BambooHR

PSPC Security Information Management System

Benefits platforms

Job description

Commissionaires Nova Scotia (CNS) is the province’s leading provider of security, safety, training, and identification services and only not-for-profit security provider. As part of the Canadian Corps of Commissionaires, we are proud to provide meaningful employment opportunities for veterans of the Canadian Armed Forces and RCMP, their families, and others who want to contribute to the safety and well-being of Nova Scotians.

Recognized with the 2025 Canadian Outstanding Security Performance Award (OSPA) for Outstanding Partnership, Commissionaires is committed to delivering high-quality services while creating a workplace where our people can build meaningful and rewarding careers.

We are currently seeking a Human Resource Administration Assistant to join our People and Culture team. This is an opportunity for an organized, detail-oriented, and collaborative professional to support essential HR administration and recruitment activities. The successful candidate will play a key role in maintaining accurate employee records, coordinating onboarding and off-boarding, supporting recruitment and training processes, and ensuring a positive experience for employees and prospective candidates.

WHAT WE OFFER

A sought-after employer and community partner, we can help you achieve your goals through challenging work, professional development, and career advancement opportunities. We strive to continually improve and leverage technology in the security industry across Nova Scotia.

Join the 2025 OSPA Award winning team and benefit from:

• Competitive pay rate
• Health, drug, and dental benefits
• Life and accident insurance
• Annual vacation leave, plus up to 3 paid personal days per year
• Sick Days
  
• Paid Federal Holidays
• Commissionaires Retirement Savings Program (RRSP/TFSA matching)
  
• Annual paid loyalty award
• Education assistance funds and family scholarship programs
• Advancement opportunities within a large, national organization

Key Responsibilities:

• Maintain accurate and confidential employee personnel files, including electronic and hard-copy records.
• Administer and maintain BambooHR, ensuring accurate employee information, reporting, system access, and data integrity.
• Coordinate employee onboarding and offboarding processes, including documentation, system updates, and communications.
• Review applications, conduct candidate prescreens, and maintain accurate recruitment records and candidate progression in BambooHR.
• Coordinate and participate in candidate interviews, complete reference checks, and document interview outcomes.
• Serve as the primary HR point of contact for candidates preparing for the Commissionaires Security Officer Course (CSOC), communicating training requirements, deadlines, and next steps.
• Coordinate CSOC enrollment, monitor candidate training progress, and ensure all required documentation and prerequisites are completed prior to training.
• Prepare conditional letters of offer and collaborate with the Training Team to support candidate progression and maintain an active recruitment pipeline.
• Respond to employee, candidate, and client inquiries, providing timely and professional assistance
• Support the Senior HR Administrator and Outreach and Recruitment Manager with daily operations, recruitment initiatives, administrative responsibilities, and special projects.

Skills and Abilities: (Minimum Required)

• Superior customer service focus
• Exceptional written and verbal communication skills
• Superior time management skills and able to effectively multitask in a dynamic environment
• Superior attention to detail
• Consistent focus on continuous improvement and service excellence
• Able to effectively keyboard (40 wpm)

Preferred Skills:

• 3+ years of experience in administration / assistant or HR coordination.
• Experience with HR systems,PSPC Security Information Management System and benefits platforms.
• Analytical mindset with the ability to interpret data.

Working Conditions

Pay rate: $40,000 - $45,000

This is a Head Office staff position working 0800-1600 Monday to Friday. In certain instances, some overtime or travel may be required.

Located at the Commissionaires Nova Scotia Headquarters (229 Damascus Road, Bedford)

READY TO JOIN US?

Our goal is to create an inclusive, diverse workplace representative, at all job levels, of the citizens we serve. At Commissionaires, we support, value, and respect the different views, cultures, and experiences of our employees, clients, business partners, and community members. We welcome applicants who identify as Indigenous/Aboriginals, or African Nova Scotians and/or Other Racially Visible Persons, or Persons with Disabilities, or Persons who identify in the 2SLGBTQ+ community, or others who reflect the diversity of Nova Scotian communities. If you are a member of one of these equity groups, you are encouraged to self-identify on your cover letter or during the application process.

We thank all applicants for their interest, but only those chosen for an interview will be contacted.