Human Resource Specialist

Randstad Canada; Toronto; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A leading HR services firm in Toronto is seeking a dedicated HR Specialist to optimize HR operations. This full-time hybrid role involves supporting processes between Canadian and US systems, ensuring data integrity, and assisting with HR administration. An ideal candidate will have 2-4 years of experience in HR, strong data management skills, and experience with HRIS platforms like BambooHR. This contract position is expected to last until March 2025 with potential for permanence.

Benefits

Flexibility with location

Opportunity to work with US markets

Strong potential for permanent position

Qualifications

• 2-4 years of experience in Human Resources focusing on policy processing and reporting.
• Strong understanding of Employment Standards Law.
• Experience with HRIS platforms and generating reports.
• Must be capable of working independently in a remote environment.

Responsibilities

• Identify and solve gaps between HR processes in the US and Canada.
• Act as a bridge between US and Canadian HR systems.
• Ensure data integrity through meticulous verification.
• Assist in aligning Canadian policies with the parent company's standards.

Skills

Attention to detail

Data management

Problem-solving

Tools

BambooHR

UKG

Job description

Are you an experienced HR professional who thrives on process improvement and data integrity? Do you want to support a company dedicated to service management for non-profit organizations? We are seeking a dedicated HR Specialist to optimize our HR operations and systems.

This is a contract, full-time hours position, offering stability and consistency in your work schedule. This initial contract is expected to run until the end of March 2025, with a clear possibility of becoming permanent based on performance and business needs. This position is a hybrid working model, with the exception of going into the office once a week in Downtown Toronto.

Advantages

• Flexibility with location - hybrid working model
• Opportunity working with both Canadian and US markets
• Strong opportunity for permanent full time

Responsibilities

The top priorities for the HR Specialist coming into this role are focused on system alignment and data integrity:

• Process Streamlining & System Bridge: Identify, streamline, and problem-solve all gaps between the US parent company's HR processes and our Canadian internal operational needs.
• Bridge between US and Canadian HR systems: Act as the critical bridge between US and Canadian HR systems and processes. For example, if a US hire process is set up differently, you will be the intermediary to get the candidate set up in both systems.
• Data entry from US system: Manually figure out what happened in the US system and enter it in our Canadian HRIS (e.g., UKG), helping to implement solutions to streamline this duplication process.
• Data Integrity & Reporting: Ensure data integrity through meticulous double-checking and verification, particularly with employee forms, contracts, and confidential records. Handle requests for data, analytics, new hire orientation from the US HR Team. Proficiency in systems like BambooHR to generate reports and knowledge of critical data storage.
• HR Administration & Policy Alignment: Assist the small, dedicated Operations team with high-volume administrative day-to-day tasks. Support the transition between platforms and assist in implementing new policies and procedures to align the Canadian entity with the parent company's standards. Manage critical HR steps (e.g., reviewing contracts, processing terminations, communicating changes to payroll, new hire orientation) to ensure all pieces are connected and go through the right channels.

Qualifications

• 2-4 years of progressive experience in a Human Resources role, ideally involving policy processing and updating, onboarding and new hire orientation, reporting.
• Strong understanding of Employment Standards Law and policies and proven ability to implement them in everyday work.
• Exceptional skills in data management, attention to detail, and problem-solving.
• Experience working with HRIS platforms (e.g., BambooHR, UKG preferred) and generating accurate reports/analytics.
• Must be tech-savvy and self-sufficient, capable of navigating new systems and managing tasks independently in a remote environment.

Summary

If you are a tech-savvy, self-sufficient HR professional with 2-4 years of experience who thrives on process improvement and data accuracy, this role is a great fit for you!

To apply, please email your resume to [e-mail] with the subject line: HR Specialist - Remote opportunity

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada’s workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [e-mail] to ensure their ability to fully participate in the interview process.