Human Resource and Admin Officer

Singapore Safety Driving Centre; Alberta; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading driving safety organization in Canada is seeking an HR & Admin Executive to support human resource functions, including recruitment, training coordination, and employee engagement initiatives. The ideal candidate will manage various administrative tasks and contribute to a positive workplace culture. Applicants should have experience in HR processes and a passion for employee welfare.

Qualifications

• Experience in managing end-to-end recruitment processes.
• Strong organizational skills for maintaining personnel files and documentation.
• Ability to coordinate training and development programs.

Responsibilities

• Manage recruitment process including job postings, interviews, and onboarding.
• Coordinate training programs and ensure compliance with training requirements.
• Organize staff events and support initiatives for workplace culture.

Job description

Singapore Safety Driving Centre – Woodlands

The HR & Admin Executive is responsible for supporting the full spectrum of human resource and administrative functions. This includes recruitment, onboarding, training coordination, staff welfare, documentation, and general office administration.

Key Responsibilities

Recruitment & Onboarding

• Manage end-to-end recruitment process: job posting, screening, interviewing, and onboarding.
• Coordinate pre-employment medical checks and background screenings.
• Prepare and serve Letter of Appointment (LOA), Employee Handbook, and Code of Conduct.
• Conduct new hire orientation and ensure timely registration for time attendance/clocking systems.
• Issue necessary company property and equipment to new hires.
• Maintain and update staff contact list and personnel files (P-Files).

Employee Records & Administration

• Open and maintain organized and up-to-date employee personnel files.
• Update employee insurance coverage upon onboarding, promotion, or separation.
• Maintain and update staff photo boards and room assignments.
• Manage and maintain administrative files and documentation.

Learning & Development

• Coordinate full-cycle training and development programs.
• Administer training grant applications and claims.
• Maintain training records and ensure compliance with statutory and internal training requirements.

Employee Engagement & Welfare

• Organize staff events, recreational activities, and wellness initiatives.
• Coordinate staff recognition and compliments programs.
• Support initiatives that promote a positive and inclusive workplace culture.

Offboarding

• Facilitate the offboarding process including clearance forms, exit interviews, and return of company property.