HRIS (Workday) Specialist

Fengate Asset Management; Toronto; Hybrid; CAD 80,000 - 100,000; Full time

Job summary

A leading asset management firm is seeking an HRIS Specialist with expertise in Workday to enhance HR delivery and maximize system utilization. This role involves system administration, payroll management, and developing HR analytics. The ideal candidate holds a Bachelor's degree and has 1-3 years of HRIS experience, especially with Workday. This position offers a hybrid work environment based in Toronto.

Benefits

Diverse and inclusive work environment

Commitment to accommodating disabilities

Qualifications

• 1-3 years of experience in HRIS roles, particularly with Workday.
• Strong understanding of HR, payroll, and compensation processes.
• Expert in Workday reporting tools and business processes.
• Familiarity with Canadian payroll regulations is preferred.

Responsibilities

• Serve as primary contact for Workday system configuration.
• Ensure accurate and timely payroll processing.
• Develop custom reports for HR decision-making.
• Collaborate to streamline workflows and enhance system efficiency.

Skills

Detail-oriented

Analytical skills

Workday expertise

Communication skills

Problem-solving

Education

Bachelor’s degree in Human Resources or related field

Tools

Workday

Payroll systems

Job description

OPPORTUNITY

We are seeking a detail‑oriented and analytical HRIS Specialist with expertise in Workday to play a pivotal role in ensuring the Firm’s investment in a best‑in‑class HCM to enhance the delivery of HR, maximize system utilization, and deliver ROI back to the business. As a key member of the Workday implementation and optimization team, you’ll serve as the go‑to expert for system configuration, process improvement, and data integrity. You’ll collaborate closely with HR, Compensation, and cross‑functional stakeholders to translate business needs into scalable Workday solutions that support strategic decision‑making.

KEY RESPONSIBILITIES

System Administration & Maintenance

• Serve as the primary point of contact for Workday system configuration, updates, and troubleshooting.
• Maintain data integrity and ensure compliance with internal policies and external regulations.
• Manage user access, roles, and security settings.

Payroll Managing and Execution

• Collaborate with Payroll and Finance teams to ensure accurate and timely bi‑weekly payroll processing.
• Maintain and audit payroll‑related data in Workday, including compensation, time tracking, and tax information.
• Support payroll integrations and troubleshoot issues related to data flow between Workday and payroll systems.

HR/Compensation Analytics

• Develop and maintain custom reports and dashboards to support HR and leadership decision making.
• Analyze HR and payroll data to identify trends, gaps, and opportunities for improvement.
• Analyze compensation data to support salary benchmarking, pay equity reviews, and incentive planning.
• Develop dashboards and reports to monitor compensation trends, budget adherence, and workforce cost metrics.
• Partner with Total Rewards and HR leadership to provide data‑driven insights for compensation strategy and planning.
• Support compliance with compensation policies and regulatory requirements.

Process Improvement

• Collaborate with HR leadership team, Payroll, Finance, and IT teams to streamline workflows and improve system and program efficiency.
• Recommend enhancements and lead implementation of new Workday modules or features.

Training & Support

• Provide end‑user support and training for HR and other system stakeholders.
• Create and maintain documentation for system processes and procedures.

Project Management

• Support HRIS‑related projects, including upgrades, integrations, and data migrations.
• Coordinate with vendors and consultants as needed.

KEY QUALIFICATIONS

• Bachelor’s degree in Human Resources, Information Systems, Business Administration, or related field.
• 1‑3 years of experience working with Workday in an HRIS role, including payroll and compensation support.
• Strong understanding of HR, payroll, and compensation processes and data structures.
• Expert in Workday reporting tools and business processes.
• Excellent analytical, problem‑solving, and communication skills.
• Experience with project management and cross‑functional collaboration.
• Workday integration experience or familiarity with the system.

PREFERRED SKILLS

• Experience with payroll systems and integrations (e.g., Ceridian, Workday).
• Familiarity with Canadian payroll and compensation regulations.

CORE COMPETENCIES

• Being Authentic – Inspiring trust and being courageous.
• Focusing on Performance – Being accountable and driving results.
• Understanding Stakeholders – Knowing the needs of those who rely on you.
• Building Effective Relationships – Collaboration and communication.

LOCATION

Oakville or Toronto based, hybrid with an eagerness to collaborate in‑office based on business need.

Fengate is an equal opportunity employer, we strive to attract and retain a diverse workforce and are committed to promoting diversity, equity, inclusion, and belonging in the workplace. It is a core priority at Fengate to create, operate with, and continuously grow and sustain an inclusive culture that respects and connects the diversity of our team, our clients, our partners, and the communities we work in.

We are committed to providing accommodation for persons with disabilities. If you require accommodation, we will work with you to meet your needs.