HRIS, Pay & Benefits Administrator

World University Service of Canada; Ottawa; Hybrid; CAD 52,000 - 62,000; Full time

Job summary

A Canadian global development organization is seeking an HRIS Pay & Benefits Administrator in Ottawa. You will manage HRIS operations, oversee payroll, and handle employee benefits. Ideal candidates have a background in HR and are fluent in English and French. This hybrid role requires a Bachelor's degree and experience with HRIS platforms such as BambooHR.

Qualifications

• 2-3 years of experience in HR focused on HRIS administration.
• Technical proficiency with HRIS platforms.
• Strong written and verbal communication skills.

Responsibilities

• Ensure accurate management of the HRIS payroll and employee benefits programs.
• Manage full functionality of BambooHR.
• Administer all employee benefits programs.

Skills

HRIS administration

Payroll management

Benefits administration

Analytical skills

Fluency in English and French

Education

Bachelor's degree in Human Resources or related field

Tools

BambooHR

Google Suite

Microsoft Office Suite

Job description

POSITION TITLE HRIS Pay & Benefits Administrator

POSITION LOCATION Ottawa Canada (Hybrid preferred - Minimum 1 day / week in office and remote possible)

REPORTS TO Director Human Resources

CONTRACT TERM Indeterminate

EXPECTED START DATE December 1 2025

POSITION LEVEL Pro 1 ($52700-$62000)

APPLICATION DEADLINE November 12 2025

Background

WUSC is a Canadian global development organization working to catalyze positive education and economic outcomes for young people. We bring together and collaborate with a diverse network of partners (including students volunteers schools governments not-for-profits and businesses) who share this mission. Together we influence systems change and foster inclusive youth-centered solutions that enable young people to thrive and belong. We work with all young people with a focus on women and displaced populations. WUSC currently operates in 28 countries across Africa Asia the Middle East and Latin America and the Caribbean as well as in Canada with an annual budget of approximately CAD $65 million. Our global team includes over 100 staff in Canada and more than 250 staff internationally implementing a diverse portfolio of development projects in collaboration with numerous multilateral and bilateral donors and philanthropic foundations.

Nature and Scope

The HRIS Pay & Benefits Administrator ensures the accurate and efficient management of the Human Resources Information System (HRIS) payroll and all employee benefits programs. This critical role is responsible for maintaining data integrity and regulatory compliance optimizing HR processes through technology and providing clear reliable support to employees on all HRIS and benefits inquiries.

Responsibilities

1. HRIS Management (BambooHR)

• Manage the full functionality of BambooHR ensuring data integrity for all employee records organizational structure compensation and performance data.
• Process all employee lifecycle transactions including new hires transfers promotions terminations and status changes.
• Develop generate and distribute standard and custom HR reports dashboards and analytics for management and HR functions.
• Act as the primary point of contact for HRIS inquiries providing training and support to staff on system usage.
• Support system upgrades testing and projects while proactively identifying opportunities for process automation and efficiency improvements.

2. Employment Documentation & Contract Lifecycle

• Manage the end-to-end lifecycle of employment documentation within BambooHR ensuring efficiency and legal compliance.
• Prepare and issue accurate contracts (new hires amendments renewals) and legally compliant termination documentation in coordination with payroll functions.
• Streamline and automate documentation processes including self-service functionality for generating official letters (e.g. salary verification).
• Periodically audit and update all contract and letter templates utilizing the systems e-Signatures feature and automated alerts for contract expiry tracking.

3. Payroll and Time Management

• Ensure accurate and timely bi-weekly payroll for Ottawa and some overseas staff by coordinating closely with Payroll Harmony .
• Process all salary and insurance adjustments input new hires and manage terminations while maintaining accurate payroll files.
• Coordinate year-end processes (T4s Employment Health Tax) Records of Employment (ROEs) severance and service award payments.
• Manage employee timesheets and time-off administration usingnyx overseeing timely submission resolving compliance discrepancies and managing all PTO accruals and leave balances.
• Collaborate with Corporate Finance to ensure accurate project coding allocations within Journyx.

4. Benefits Administration

• Administer all employee benefits programs (domestic and overseas).
• Insurance : Manage all aspects of the insurance plan including maintaining up-to-date employee data on vendor websites processing monthly billings liaising with brokers on renewals and assisting employees with claims coverage and disability benefits / absences (including EAP scheduling).
• Group Savings : Manage Group RRSP / TFSA accounts liaising with the Royal Bank to open accounts for new employees and processing payroll contributions.
• Leave : Calculate and manage maternity leave top-ups including issuing related agreements and coordinating payroll accuracy.

5. General HR and Onboarding Support

• Conduct comprehensive payroll and benefits orientation for all new hires ensuring all required documents are complete and accounts are created in BambooHR and Sun Life.
• Provide general HR support including maintaining quarterly organization charts (Canada / overseas).
• Assist the HR team by processing vendor invoices and payment requisitions.
• Maintain organized and confidential electronic employee files and records.

Work Environment

• Promote and maintain an organizational culture that advances gender equality reduces power abuse and inequalities and fosters trust respect and safety.
• Create a working environment is free from sexual exploitation abuse and harassment (SEAH)
• Ensure high standards of prevention and response measures for SEAH are in place consistent with the WUSCs safeguarding policies and WUSCs Code of Conduct.

Qualifications

• Education : Bachelors degree in Human Resources Business Administration or a related field. HR Payroll or Benefits certifications are a strong asset.
• Experience : 2-3 years of experience in HR with a strong focus on HRIS administration payroll and / or benefits management.
• Technical Proficiency : Proven experience with a major HRIS platform (e.g. BambooHR Workday ADP Ceridian). Experience with benefits plan design compliance and vendor management.
• Analytical Skills : Strong analytical and problem-solving abilities with a keen attention to detail and accuracy.
• Core Competencies : Excellent understanding of HR processes policies and best practices. Ability to handle sensitive and confidential information with discretion.
• Software : Proficiency in Google Suite and Microsoft Office Suite
• Communication : Strong written and verbal communication skills with the ability to explain complex information clearly to employees.
• Work Style : Highly organized strong time management skills ability to prioritize multiple tasks and meet deadlines while working independently and as part of a team in a fast-paced environment.
• Complete fluency in English and French is required.

Equal Opportunity & Compliance

WUSC is an equal opportunity employer. We welcome and encourage applications from individuals of all backgrounds and abilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process. Candidates must be legally allowed to work in Canada. WUSC promotes responsibility, respect, honesty and professional excellence and will not tolerate harassment, coercion, sexual exploitation or abuse of any form. Successful applicants will be required to undertake an enhanced criminal record check.

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