HRIS Administrator

Altis Recruitment; Ottawa; On-site; CAD 80,000 - 100,000; Full time

Job summary

A nonprofit organization in Ottawa is seeking an HRIS & Benefits Administrator to manage HR systems and streamline payroll coordination and employee benefits. The role requires 2-5 years of HR experience along with a Bachelor's degree. This permanent position offers a hybrid work model and emphasizes a great work-life balance.

Qualifications

• 2-5 years of HR experience with a focus on HRIS, payroll, or benefits administration.
• Proven experience with a major HRIS platform.
• Strong attention to detail and organization skills.

Responsibilities

• Maintain employee records and support system automation.
• Coordinate with payroll providers for accuracy and updates.
• Manage group insurance and support employees with benefits questions.

Skills

HRIS management

Payroll coordination

Benefits administration

Data management

Customer service

Bilingual (English / French)

Education

Bachelor's degree in Human Resources or related field

HR, Payroll, or Benefits certifications

Tools

BambooHR

Workday

ADP

Ceridian

Google Workspace

MS Office Suite

Job description

Our client in the nonprofit space is hiring an HRIS & Benefits Administrator to support their global team and help streamline HR operations. This role plays a key part in managing HR systems, payroll coordination, and employee benefits, while ensuring data accuracy and compliance. This Ottawa-based permanent role offers a hybrid work model (1 day per week in office) and promotes an excellent work-life balance.

Responsibilities

• Maintain employee records, update lifecycle changes, run reports, and support system automation and efficiency improvements.
• Coordinate with external payroll providers (Payroll Harmony) to ensure accuracy, process updates for new hires and terminations, and support year-end activities (T4s, ROEs, etc.).
• Manage group insurance, LTD, and RRSP / TFSA programs; liaise with brokers and banks; support employees with benefits questions and disability claims.
• Prepare contracts, amendments, and letters; maintain accurate electronic files; ensure HR data integrity.
• Maintain organization charts, and assist with HR reporting and process improvements.
• Conduct comprehensive payroll and benefits orientation for all new hires, ensuring all.
• Coordinate year-end processes (T4s, Employment Health Tax), Records of Employment.
• Maintain organized and confidential electronic employee files and records.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field. HR, Payroll, or Benefits certifications are a strong asset.
• 2–5 years of HR experience with a focus on HRIS, payroll, or benefits administration.
• Proven experience with a major HRIS platform (e.g., BambooHR, Workday, ADP, Ceridian).
• Experience with benefits plan design, compliance, and vendor management.
• Strong attention to detail, organization, and data management skills.
• Excellent communication and customer service abilities.
• Proficiency in Google Workspace or MS Office Suite.
• Bilingual (English / French) is an asset.