HR Support - Job ID J1225-0365

Columbia College; Calgary; On-site; CAD 40,000 - 55,000; Full time

Job summary

A post-secondary institution in Calgary is seeking an HR Support professional to provide vital administrative and operational support for Human Resources. Key duties include maintaining employee records, assisting with recruitment and onboarding, and offering support to employees on HR processes. The ideal candidate should be well-versed in HR functions, demonstrating efficiency in communication and compliance adherence, while fostering a welcoming environment for employees.

Responsibilities

• Provide administrative support to the HR department.
• Maintain employee files and ensure compliance with requirements.
• Assist with recruitment, including posting jobs and screening applicants.
• Provide employee support for HR inquiries.
• Assist with compliance related to employment standards and policies.

Skills

Benefits

Compensation

Employee Relations

Recruitment

Reference Checking

Return to Work Planning

Job description

Job Description

The HR Support role provides administrative, clerical, and operational support to the Human Resources department. This position helps ensure smooth day‑to‑day HR operations, efficient processing of employee information, and timely assistance to supervisors and staff. The HR Support role is essential in maintaining accurate records, supporting recruitment and onboarding, and contributing to a positive employee experience.

This role works closely with the HR Business Partner, HR leadership, and department managers to support organizational goals and ensure compliance with HR processes and policies.

Key Responsibilities

• HR Administration & Record Keeping
• Maintain employee files, ensuring accuracy, confidentiality, and compliance with legislative and organizational requirements.
• Process HR documentation including new hire forms, status changes, discipline letters, and termination paperwork.
• Assist with maintaining HRIS data, employee lists, and tracking documents.
• Support the upkeep of attendance records, licensing requirements, certifications, and training documentation.
• Digitizing current and ongoing files
• Recruitment & Onboarding Support
• Assist with posting job vacancies, screening applicants, and coordinating interviews.
• Communicate with candidates, ensuring professional and timely follow‑up.
• Support the pre‑employment process, including gathering required documentation and conducting reference checks when required.
• Prepare onboarding packages and support new hire Orientation logistics.
• Ensure all new hires meet compliance requirements (e.g., Criminal Record Checks, AGLC requirements, certifications).
• Employee Support & Front‑Line Service
• Provide timely and courteous assistance to employees regarding general HR questions and processes.
• Direct employees to appropriate HR contacts for more complex matters (e.g., investigations, accommodations, benefits).
• Support HRBP with coordination of employee meetings, documentation, and follow‑up items.
• Maintain a welcoming and professional HR office environment.
• Benefits & Compliance Support
• Assist employees with benefit inquiries and direct them to appropriate resources.
• Help track eligibility, enrollment forms, and changes.
• Support compliance requirements related to employment standards, policies, training deadlines, and licensing renewals.
• Assist with filing, tracking, and follow‑up on medical notes, leaves of absence, and required documentation.
• WCB & Return‑to‑Work Administrative Support
• Support HRBP with WCB paperwork, documentation, and follow‑ups.
• Track employee medical notes, modified duties, and accommodation plans.
• Assist in scheduling meetings related to return‑to‑work arrangements.
• Training, Licensing & Orientation Support
• Track staff training, renewal dates, and outstanding requirements.
• Assist in coordinating employee training sessions and Orientation materials.
• Provide administrative support for AGLC licensing records, renewals, and compliance tracking.
• General HR Department Support
• Assist with preparing letters, reports, and presentations.
• Help coordinate HR initiatives, events, and communication materials.
• Other duties as assigned to support the HR team.

Skills

• Benefits
• Compensation
• Employee Relations
• Recruitment
• Reference Checking
• Return to Work Planning

Priority will be given to Tsuut'ina Nation members.

We thank all applicants, however, only those considered for an interview will be contacted. No phone calls please.

To Apply Click On The Link Below

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