HR Support Clerk

ABOUT THE ROLE This position; Newmarket; On-site; CAD 40,000 - 60,000; Full time

Job summary

A regional governing body is seeking an Administrative Coordinator to provide support to the People Equity and Culture Branch. Responsibilities include responding to inquiries, maintaining employee records, and assisting in the onboarding process. Candidates should have a post-secondary diploma in Business Administration and customer service experience. This is a full-time position located in Newmarket, Ontario.

Qualifications

• Minimum one year experience in a Human Resources environment.
• Understanding of the HRMS PeopleSoft or similar systems.
• General knowledge of HR and recruitment practices.

Responsibilities

• Provides administrative services for the People Equity and Culture Branch.
• Responds to inquiries from candidates and internal staff.
• Tracks all staff movement and updates staffing announcements.

Skills

Customer Service

Communication skills

Computer Skills

Education

Post Secondary School Certificate / Diploma in Business Administration

Tools

HRMS PeopleSoft

RecruitWorkforce

Job description

Description

ABOUT THE ROLE

This position is responsible for providing administrative services pertaining to the People Equity and Culture (PEC) Branch; providing first point-of-contact service to Regional staff and members of the public in a high volume fast paced environment; administers candidate testing collects and validates new hire onboarding paperwork / documentation and performs various administrative duties including tasks related to PEC reception maintaining employee records and preparing letters of employment.

WHAT YOU WILL BE DOING

Responds to inquiries received from internal and external candidates customers and PEC partners across a variety of communication channels including telephone email and in person and resolves concerns or refers to others for response as appropriate.

Performs various administrative tasks related to daily business requirements and participates in HR related projects and work groups as required.

Prepares and updates the Regions Career Line on a weekly basis by reading and recording all job posting competitions.

Logs internal and external applications into the application tracking system and forwards documents to the appropriate staff.

Electronically files external résumés in accordance with established records retention by-law and procedures.

Greets interview candidates collecting and photocopying all relevant documentation.

Assists Talent Acquisition with all virtual and in-person testing; sends validated test to candidate collects and codes all testing materials provided by the candidates and forwards to Hiring Managers and respective Recruiters.

Coordinates the collection of all new hire and student documentation. Reviews validates and ensures forms are completed correctly communicating with new hire if information is wrong or incomplete. Inputs information on Benefits tracker and prepares and forwards complete onboarding documentation package to HRMS and Benefits for processing.

Tracks all staff movement and updates weekly Union and monthly Non-Union Staffing Announcements on the Regions employee portal.

Compiles and distributes employment summaries (Union / Non-Union) via email to management and Union Representatives twice weekly.

WHAT WE ARE LOOKING FOR

Successful completion of a post Secondary School Certificate / Diploma (1 year or more) in Business Administration or related field or approved equivalent combination of education and experience.

Minimum one (1) year experience in a Human Resources environment general office and reception duties.

General knowledge of HR and recruitment practices and procedures.

Understanding of the HRMS PeopleSoft / RecruitWorkforce Versatile eDocs or similar systems.

Knowledge of and demonstrated ability in York Regions corporate core competencies.

Thorough knowledge of general office procedures and related equipment.

Knowledge and understanding of security procedures for front desk.

Demonstrated customer service skills to provide assistance to a broad range of client inquiries.

General knowledge of relevant Employment legislation acts and regulations.

Knowledge and understanding of a unionized work environment.

Good interpersonal organizational oral and written communication skills.

Key Skills

• Customer Service
• Communication skills
• Basic Math
• Cashiering
• Computer Skills
• Math
• Retail Sales
• 10 Key Calculator
• Copywriting
• Cash Handling
• Planograms
• Stocking

Employment Type: Full Time

Vacancy: 1