HR Specialist

Huawei Technologies Canada Co., Ltd.; Ottawa; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading technology company based in Ottawa, Ontario is seeking an HR Specialist for a 12-month contract. The role involves managing IT systems for contractor workforce operations, ensuring data quality, and supporting HR teams through training and documentation. The ideal candidate should have a Bachelor's degree and 2-3 years of relevant experience. Strong proficiency in Microsoft Office, particularly Excel, is essential. This position offers an opportunity to enhance HR operations in a dynamic environment.

Qualifications

• 2-3 years of experience in system support, workforce operations, HR administration, or related roles.
• Proficient with Microsoft Excel, including pivot tables and filters.
• Strong organizational skills with the ability to meet deadlines.

Responsibilities

• Act as the primary owner of IT systems for contractor workforce management.
• Drive data quality initiatives and maintain accurate records.
• Create system manuals and conduct training for HR teams.

Skills

Microsoft Office

Organizational skills

Attention to detail

Communication skills

Education

Bachelor’s degree in Human Resources, Business Administration, Information Systems, or related field

Job description

Huawei Canada has an immediate 12-month contract opening for an HR Specialist.

About the team:

As a strategic partner supporting all of Huawei Canada, the Human Resource Department plays a pivotal role in attracting, developing, and retaining top talent while ensuring compliance with corporate and legal standards. By prioritizing employee well‑being and professional growth, this department cultivates a culture of collaboration and success. The Human Resource Department is committed to aligning workforce strategies with Huawei’s vision, driving sustainable growth and organizational effectiveness.

About the job:

• Act as the primary owner of IT systems used for contractor workforce management, ensuring functionality, availability, and alignment with operational needs.
• Drive data quality initiatives by identifying inconsistencies, executing clean‑up efforts, and implementing ongoing governance practices to maintain accurate records.
• Define, assign, and regularly audit user roles and permissions across systems to maintain secure and compliant access for internal and external users.
• Create and maintain system manuals, standard operating procedures (SOPs), and job aids to support consistent and accurate use of contractor‑related systems.
• Conduct training sessions and provide ongoing support for HR teams, business units, and vendors to ensure effective system usage and understanding of processes.
• Participate in planning and execution of new system rollouts, including requirement gathering, testing, and user onboarding activities.
• Work closely with HR, IT, procurement, business units, and external vendors to ensure systems and processes support contractor operations efficiently.
• Identify, track, and resolve system‑related issues, coordinating with IT or vendors as needed to ensure minimal disruption to operations.
• Develop and deliver regular and ad-hoc reports to support data‑driven decision‑making for contractor operations and compliance tracking.

About the ideal candidate:

• Bachelor’s degree in Human Resources, Business Administration, Information Systems, or a related field.
• 2 - 3 years of experience in system support, workforce operations, HR administration, or related HR coordination roles.
• Proficient with Microsoft Office, especially Excel (e.g., using pivot tables, filters, and basic formulas for data review).
• Strong organizational and time management skills with the ability to prioritize and meet deadlines.
• Excellent attention to detail and accuracy when handling system data and documentation.
• Clear written and verbal communication skills to support documentation, training, and stakeholder collaboration.
• Eager to learn and grow in system administration, process improvement, and contractor workforce operations.