HR Generalist & Executive Assistant

Appletree Medical Group; Ottawa; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading medical group in Canada is seeking an HR Generalist & Executive Assistant to the CHRO. This role involves supporting HR operations, providing executive assistance, and handling special projects. Ideal candidates will have 3-5 years of HR experience, strong organizational skills, and a commitment to enhancing employee experience within a collaborative environment. The position offers comprehensive benefits and a full-time schedule.

Benefits

Comprehensive medical, dental, and vision coverage

Monday to Friday schedule

Qualifications

• 3-5 years of progressive HR or administrative experience supporting senior leadership.
• Experience with HRIS platforms (Avanti is a strong asset).
• Advanced proficiency in Microsoft 365.

Responsibilities

• Manage the CHRO’s calendar and correspondence.
• Provide full HR support across recruitment and compliance.
• Assist with CHRO-led organizational development initiatives.

Skills

Communication skills

Organizational skills

HR expertise

Problem-solving skills

Attention to detail

Education

Post-secondary education in Human Resources or Business Administration

Tools

Microsoft 365

HRIS platforms

Job description

HR Generalist & Executive Assistant to the CHRO

Location: Ottawa

Company: Appletree Shared Services Corporation

Office: Appletree Corporate Office

Why You Should Join Us

At Appletree, we believe people are at the heart of everything we do—from the patients we serve to the teams who make it all possible. You’ll join a collaborative group of professionals who are passionate about building efficient systems, supporting great people, and helping a national healthcare network thrive.

We’re looking for a skilled HR Generalist & Executive Assistant to the Chief Human Resources Officer (CHRO), someone who combines strong HR expertise with exceptional organizational and administrative capabilities. This is a dynamic, high-impact role ideal for a professional who thrives on variety, enjoys supporting senior leadership, and takes pride in building an exceptional employee experience.

You’ll be part of a team that values professionalism, collaboration, and innovation—where every initiative contributes to a stronger organization and a healthier workplace culture.

The Opportunity

As the HR Generalist & Executive Assistant, you’ll be responsible for supporting both the operational and strategic needs of the HR department. You will serve as the right hand to the CHRO, ensuring smooth day-to-day operations, managing key HR functions, and assisting with special projects and executive priorities.

This is an ideal role for an HR professional seeking to grow their expertise in leadership support, HR strategy, and organizational development within a respected healthcare organization.

Compensation And Benefits

• Salary: Commensurate with experience and education
• Benefits: Comprehensive medical, dental, vision, and paramedical coverage after 3 months of continuous full-time employment
• Schedule: Monday to Friday, 9:00 am – 5:00 pm
• Type: Full-time -Ottawa
• Reports to: Chief Human Resources Officer (CHRO)

What You’ll Do

• Executive Support to the CHRO:
  • Manage the CHRO’s calendar, correspondence, and meeting preparation, ensuring priorities and deadlines are consistently met.
  • Prepare presentations, reports, and documentation for internal and external stakeholders.
  • Coordinate leadership meetings, take minutes, and manage follow-ups on key action items.
  • Handle confidential communications and maintain discretion in all matters.
  • Assist in managing departmental budgets, expenses, and vendor communications.
  • Support HR leadership communications and employee engagement initiatives.
• Human Resources Generalist Responsibilities:
  • Provide full‑spectrum HR support across recruitment, onboarding, employee relations, performance management, and compliance.
  • Manage end‑to‑end recruitment processes—job postings, interviews, offers, and onboarding documentation.
  • Maintain and update HRIS data, personnel files, and records with accuracy and confidentiality.
  • Support employee engagement programs, performance evaluations, and policy implementation.
  • Partner with payroll and benefits administration teams to ensure timely updates for new hires, terminations, and changes.
  • Participate in HR audits, compliance tracking, and policy reviews.
  • Contribute to HR communications, training coordination, and project tracking.
  • Identify process improvement opportunities to streamline HR workflows.
• Special Projects & Strategic Initiatives:
  • Support CHRO‑led organizational development and culture initiatives.
  • Assist with data analysis, reporting, and preparation of materials for executive decision‑making.
  • Help coordinate leadership and company‑wide meetings, town halls, and recognition programs.
  • Lead or co‑lead assigned HR projects as delegated by the CHRO.

What We’re Looking For

• Post‑secondary education in Human Resources, Business Administration, or a related discipline.
• 3–5 years of progressive HR or administrative experience, ideally supporting senior leadership.
• Experience with HRIS platforms (Avanti experience is a strong asset).
• Advanced proficiency in Microsoft 365, including Teams, Excel, PowerPoint, and OneDrive.
• Excellent written and verbal communication skills, with professionalism and diplomacy.
• Strong organizational, problem‑solving, and multitasking skills with impeccable attention to detail.
• Proven ability to manage confidential and sensitive information with discretion.
• Collaborative, resourceful, and proactive approach with a passion for continuous improvement.

What’s Next

Appletree is committed to the full inclusion of all qualified individuals. As part of this commitment, we ensure that people with disabilities are provided reasonable accommodations. If you require accommodation to participate in the application or interview process, please contact [e-mail].

About Appletree Medical Group

The Appletree difference. Founded in 1992, Appletree Medical Group is one of Canada’s largest multi‑specialty groups. Our growing network of modern medical facilities across Ontario enables our doctors to provide world‑class medical care to our patients. Working with highly‑trained staff and the latest technology, our physicians are able to deliver the best care possible for patients and their families in our communities. Our Mission: Appletree Medical Group exists to professionalize, and improve access to, community healthcare in Canada. We provide comprehensive healthcare solutions when, and where, they are needed. We use technology and efficient clinic workflows to optimize medical practices for physicians, while creating flexible and accessible healthcare experiences for our patients.