HR Coordinator & Executive Assistant

Morison Insurance Brokers Inc.; Mount Hope; On-site; CAD 50,000 - 70,000; Full time

Job summary

A family-owned insurance brokerage in Hamilton, Ontario is seeking an HR Coordinator & Executive Assistant. This role involves supporting recruitment, payroll processing, and providing high-level executive assistance. The ideal candidate will have a bachelor's degree in Human Resources and 2-5 years of relevant experience, along with excellent organizational and communication skills. A collaborative work environment and comprehensive benefits are offered.

Benefits

Competitive salary

4 weeks' vacation

RRSP matching program

Group Benefits Plan

Qualifications

• 2-5 years of experience in Human Resources and/or Payroll.
• Ability to prioritize multiple tasks with attention to detail.
• Emotional maturity and independent effectiveness.

Responsibilities

• Support full-cycle recruitment and employee lifecycle management.
• Prepare and process semi-monthly payroll accurately.
• Provide high-level administrative support to the Executive team.

Skills

Organizational skills

Written communication

Problem-solving

Confidentiality

Team player

Education

Bachelor's degree in Human Resources or related field

HR or Payroll designation (CHRL, CHRP, PCP)

Tools

HRIS systems (BambooHR)

Payroll systems (Dayforce)

Microsoft Office Suite

Job description

Job Description

Salary :

HR Coordinator & Executive Assistant

Location : Hamilton, Ontario

Department : Human Resources

Employment Type : Full-Time, In-Office

About Morison Insurance

We're a family-owned insurance brokerage with deep Hamilton roots dating back to 1895. What started as a three-person downtown Hamilton office has grown into multiple locations with 100+ team members across Southern Ontario. We're guided by five core values : Go Beyond, Evolve, Own It, Our Promise, and Unified. Our comprehensive insurance solutions include business, commercial auto, personal home and auto, recreational coverage, and specialized products. We're committed to innovation, exceptional service, and creating an environment where our team can thrive.

About This Role

As the HR Coordinator & Executive Assistant, you will play a key role in supporting both our people and leadership teams. Youll manage a range of human resources and payroll functions, including recruitment, onboarding, benefits administration, payroll processing, and the development of company policies and procedures. In addition, youll provide high-level administrative support to the Executive team.

What You'll Do

Human Resources Support

• Support full-cycle recruitment, including job postings, resume screening, interviews, offers, and reference checks.
• Assist with all stages of the employee lifecycleonboarding, training, and performance managementwhile ensuring an exceptional employee experience.
• Maintain and update the Employee Handbook, policies, and procedures.
• Respond to employee inquiries related to policies, payroll, benefits, time off, and leaves.
• Maintain employee data in HRIS (BambooHR) and support managers across all departments.
• Contribute to a positive, values-driven workplace culture.
• Participate on the JHSC and Social Committee.
• Assist with the planning of company events.
• Partner with the HR Director on special projects and other assigned tasks.

Payroll & Benefits

• Prepare and process semi-monthly payroll, ensuring accuracy, compliance, and timely payments.
• Administer employee benefits and RRSP programs, including enrollments, changes, and remittances.
• Track LTD premiums for employees on leave.

Executive Support

• Manage online and physical filing systems for the Executive team and corporate records.
• Coordinate conference registrations, travel, and accommodation arrangements.
• Oversee extra-provincial licensing and renewals, ensuring compliance and accuracy across jurisdictions.
• Back-up to reception
• Ad hoc reporting and admin support across finance, HR and marketing

What We're Looking For

• Bachelors degree in Human Resources, Business Administration, or a related field.
• HR or Payroll designation is an asset (CHRL, CHRP, PCP)
• 2-5 years of experience in Human Resources and / or Payroll
• Experience with HRIS systems (BambooHR) is an asset
• Experience with payroll systems (Dayforce) is an asset
• Proficient with Microsoft Office Suite
• Ability to handle sensitive information with discretion and maintain confidentiality
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Expert level written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Emotional maturity
• Highly resourceful team-player, with the ability to also be extremely effective independently

Work Environment & Schedule

• In-office
• Monday-Friday schedule (8 : 30am-4 : 30pm)
• Early Friday closures during long weekends (May-October)
• Collaborative in-person team environment

Comprehensive Benefits

• Competitive salary with performance-based growth opportunities
• 4 weeks' vacation
• RRSP matching program
• Group Benefits Plan (health, dental, vision coverage)
• Employee Assistance Program for personal and professional support
• Paid personal days and extended Christmas break

Professional Development

• Continuing education opportunities and certification support
• Modern technology and collaborative workspaces
• Clear advancement pathways within our expanding organization

Unique Perks

• Full commission on personal home and auto policies
• Regular team social events and company celebrations

Equal Opportunity & Accessibility

Morison Insurance is an equal opportunity employer committed to creating an inclusive workplace. We provide disability-related accommodations throughout our recruitment process. If you require any accommodations, please contact us or inform your interviewer during the selection process.

We appreciate all applications and will contact candidates selected for interviews directly.