HR Coordinator & Executive Assistant

JOB-BORN Executive Search; Hamilton; On-site; CAD 45,000 - 55,000; Full time

Job summary

A family-owned insurance brokerage in Hamilton, Ontario, seeks an HR Coordinator & Executive Assistant to support HR and payroll functions. The ideal candidate has a Bachelor's degree in HR or a related field and 2-5 years of experience. Responsibilities include recruitment, payroll processing, and providing administrative support to executives. The role offers a collaborative work environment, competitive salary, and comprehensive benefits including RRSP matching and continuing education opportunities.

Benefits

4 weeks vacation

RRSP matching program

Group benefits plan (health, dental, vision coverage)

Employee Assistance Program

Paid personal days

Regular team social events

Qualifications

• 2-5 years of experience in Human Resources and/or Payroll.
• Demonstrated proactive approaches to problem-solving.
• Highly resourceful team-player with independence.

Responsibilities

• Support full-cycle recruitment including job postings and offers.
• Prepare and process semi-monthly payroll ensuring accuracy.
• Manage online and physical filing systems for the Executive team.

Skills

Strong organizational skills

Expert-level written and verbal communication

Proficient with Microsoft Office Suite

Emotional maturity

Ability to handle sensitive information

Education

Bachelor’s degree in Human Resources or related field

HR or Payroll designation

Tools

Bamboo HR

Day Force

Job description

JHR Coordinator & Executive Assistant

Location : Hamilton Ontario

Employment Type : Full-Time In‑Office

Our client is a family‑owned insurance brokerage with deep Hamilton roots dating back to 1895. We are hiring! Check it out below!

About This Role

As the HR Coordinator & Executive Assistant you will play a key role in supporting both our people and leadership teams. You’ll manage a range of human resources and payroll functions including recruitment, on‑boarding, benefits administration, payroll processing and the development of company policies, and you’ll provide high‑level administrative support to the Executive team.

What You’ll Do

Human Resources Support

• Support full‑cycle recruitment including job postings, resume screening, interviews, offers and reference checks.
• Assist with all stages of the employee life cycle – on‑boarding, training and performance management – while ensuring an exceptional employee experience.
• Maintain and update the Employee Handbook, policies and procedures.
• Respond to employee inquiries related to policies, payroll, benefits, time off and leaves.
• Maintain employee data in HRIS (Bamboo HR) and support managers across all departments.
• Contribute to a positive values‑driven workplace culture.
• Participate on the JHSC and Social Committee.
• Assist with the planning of company events.
• Partner with the HR Director on special projects and other assigned tasks.

Payroll & Benefits

• Prepare and process semi‑monthly payroll ensuring accuracy, compliance and timely payments.
• Administer employee benefits and RRSP programs including enrollments, changes and remittances.
• Track LTD premiums for employees on leave.

Executive Support

• Manage online and physical filing systems for the Executive team and corporate records.
• Coordinate conference registrations, travel and accommodation arrangements.
• Oversee extra‑provincial licensing and renewals ensuring compliance and accuracy across jurisdictions.
• Back‑up to reception.
• Ad hoc reporting and admin support across finance, HR and marketing.

What We’re Looking For

• Bachelor’s degree in Human Resources, Business Administration or a related field.
• HR or Payroll designation is an asset (CHRL, CHRP, PCP).
• 2‑5 years of experience in Human Resources and/or Payroll.
• Experience with HRIS systems (Bamboo HR) is an asset.
• Experience with payroll systems (Day Force) is an asset.
• Proficient with Microsoft Office Suite.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Expert‑level written and verbal communication skills.
• Demonstrated proactive approaches to problem‑solving with strong decision‑making capability.
• Emotional maturity.
• Highly resourceful team‑player with the ability to also be extremely effective independently.

Work Environment & Schedule

• In‑office.
• Monday‑Friday schedule (8:30 am–4:30 pm).
• Early Friday closures during long weekends (May‑October).
• Collaborative in‑person team environment.

Comprehensive Benefits

• Competitive salary with performance‑based growth opportunities.
• 4 weeks vacation.
• RRSP matching program.
• Group benefits plan (health, dental, vision coverage).
• Employee Assistance Program for personal and professional support.
• Paid personal days and extended Christmas break.

Professional Development

• Continuing education opportunities and certification support.
• Modern technology and collaborative workspaces.
• Clear advancement pathways within our expanding organization.

Unique Perks

• Full commission on personal home and auto policies.
• Regular team social events and company celebrations.

Lets chat about your FUTURE!!!!

Always on the Hunt for You!

Lexi Williams

Senior Insurance Recruiter

BIG ENOUGH TO SERVE YOU small enough to know you

Monthly Salary: 45,000 – 55,000

Vacancy: 1