HR Coordinator

EVENTSCAPE; Toronto; On-site; CAD 60,000 - 75,000; Full time

Job summary

A leading architectural fabrication company is looking for an HR Coordinator to manage full-cycle recruitment, onboarding processes, payroll administration, and employee benefits. The ideal candidate will have post-secondary education in HR and 3+ years of experience in a similar role. This in-office position in Etobicoke, Ontario offers extended health benefits and a collaborative work environment.

Benefits

Extended health and dental benefits

Collaborative multidisciplinary team

Frequent contests and celebrations

Qualifications

• 3+ years of experience in HR.
• Familiar with OHSA and Ontario Human Rights Code.

Responsibilities

• Support full-cycle recruitment.
• Manage onboarding processes.
• Administer employee benefits.

Skills

Understanding of Employment Standards Act (ESA)

Proficiency with Office 365 Suite

Experience with Applicant Tracking Systems (ATS)

Strong communication skills

Attention to detail

Education

Post-secondary education in Human Resources

Tools

ADP Workforce Now

MS Office

Acrobat Pro

Job description

Eventscape, a global leader in custom architectural fabrication, is looking for an HR Coordinator to support our diverse HR functions and employee programs.

This is 100% in-office position in Etobicoke (Toronto), Ontario, Canada.

WHO ARE WE?

Eventscape is a global leader in custom architectural fabrication, committed to tackling challenging designs and pushing the boundaries of innovation. We specialize in engineering, fabricating, and installing cutting-edge projects for top architects, designers, developers, contractors, and artists.

With state-of-the-art machinery and expertise in both traditional craftsmanship and advanced digital fabrication, Eventscape is where innovation meets excellence.

ABOUT THE ROLE

Responsibilities of the HR Coordinator will include:

• Support full-cycle recruitment: Work closely with managers to understand their needs, post roles, screen resumes, conduct interviews, and prepare offer letters to match the right talent with open positions.
• Manage onboarding processes: Set up workstations, organize onboarding kits, conduct first-day orientation, administer H&S training, and configure HRIS for new hires.
• Payroll Administration: Enforce accurate timekeeping, troubleshoot discrepancies, and ensure data accuracy within payroll systems.
• Employee Benefits: Administer employee benefit plans and serve as the main contact for benefits inquiries.
• Records & Documentation: Maintain accurate employee records, track probationary periods, and perform periodic audits to ensure data integrity.
• Health & Safety Leadership: Act as a Health & Safety ambassador by participating in JHSC meetings, managing H&S programs, and maintaining certification records.
• Training & Compliance: Source vendors, schedule, and coordinate compliance-related training sessions, including documentation to ensure all certifications and records are up to date.
• Employee Relations: Oversee performance reviews, conduct exit interviews, assist with performance management, and carry out workplace investigations as needed.
• Best Practices: Stay updated on HR technology, best practices, and legislation; ensure compliant policies, procedures, and documentation.
• Coaching & Support: Offer guidance and resources to employees and managers on employment-related matters.
• Employee Engagement: Promote a positive work culture through engagement initiatives and assist with coordinating and executing employee events.

ABOUT YOU

Education & Experience

• Must have post-secondary education in Human Resources or a related field.
• 3+ years of experience in HR.

Knowledge & Skills

• Strong understanding of the Employment Standards Act (ESA), Occupational Health and Safety Act (OHSA), and Ontario Human Rights Code (OHRC).
• Proficiency with Office 365 Suite, including advanced Excel skills.
• Familiarity with ADP Workforce Now (an asset).
• Expertise in MS Office and Acrobat Pro.
• Experience performing boolean searches and using Applicant Tracking Systems (ATS) and job posting platforms.
• Social media and tech-savvy.

Personal Attributes

• Strong attention to detail and excellent time management skills.
• Exceptional written and verbal communication skills.
• The ability to communicate with tact and diplomacy.
• Strong problem-solving skills.
• Ability to manage multiple competing (and sometimes changing) deadlines effectively.

Additional Requirements

• Ability to travel between our facilities in Toronto.
• Valid driver’s license and access to a vehicle (an asset).

WHY EVENTSCAPE?

• Extended health and dental benefits after 6 months.
• Collaborate with a multidisciplinary team of architectural fabrication experts in our open concept office.
• Be part of frequent contests, celebrations, and social activities.
• Work alongside some of the most creative, talented, and passionate individuals in the industry.
• Stay at the forefront of technological innovation with our state-of-the-art machinery.
• Contribute to unique, challenging projects and enjoy the reward of seeing them come to life through fabrication and installation.
• Be part of a socially conscious, family-owned company that values community and care.

APPLY NOW

To apply, please submit your resume along with a concise cover letter explaining why you are the ideal candidate for this role. We look forward to hearing from you!