HR Coordinator

Hatch; Mississauga; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading engineering consultancy company in Mississauga is seeking a motivated Human Resources Coordinator to join their HR Shared Services team. The role involves supporting the recruitment process, managing HRIS transactions, and ensuring an exceptional employee experience. Candidates should possess strong administrative skills, attention to detail, and advanced proficiency in MS Office, particularly Excel. This is an excellent opportunity for those looking to grow in a diverse and inclusive workplace.

Benefits

Flexible work environment

Long-term career development

Collaborative projects

Qualifications

• Minimum of 1-2 years related HR experience required.
• Ability to handle confidential matters.

Responsibilities

• Support new hire process and onboarding.
• Manage transactions in HRIS.
• Conduct audits of HR data.

Skills

Administrative skills

Attention to detail

Customer service skills

Communication skills

Analytical skills

Education

Post-Secondary Education in HR Management or Business Administration

Tools

Microsoft Office Suite (advanced Excel)

SAP

SuccessFactors

Job description

Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 65 years of business and technical expertise in mining, energy, and infrastructure, our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally. Are you looking for an opportunity to join a diverse group of professionals who are committed to remaining exceptional? We look forward to hearing from you.

As part of our Shared Services group, comprised of Finance, Marketing, Communications, Human Resources, Commercial, Legal and Facilities, we support the business achieve their goals through a range of strong technical capabilities. We ensure delivery of services through the skills of our people, methodologies, and systems.

About the Role

Hatch Ltd. is seeking a highly motivated and energetic Human Resources Coordinator to join our HR Shared Services team in Mississauga! In this role, you will report to the HR Service Center Lead in Mississauga and collaborate with the broader Human Resources group to ensure that every employee experience at Hatch is exceptional. The Human Resources Shared Services team is a client-focused team that works in partnership with employees, managers, and other HR functions to provide strategic, simple, and efficient solutions that drive operational excellence and business results. The ideal candidate will have outstanding attention to detail, strong administrative skills, competent in data entry, MS Office including advanced Excel, familiarity using HR technology (SAP, SuccessFactors), with proven ability to handle confidential matters.

Responsibilities

Recruitment and Onboarding

• Supporting the administrative part of the new hire process (i.e., creation of employee in HR System).
• Assisting where necessary during the pre-boarding and onboarding of employees, i.e., staying in touch with them, answering their questions, sending them relevant material.
• Administer new employee onboarding, including organizing and performing new hire orientation, creating new employee files, ensuring all necessary paperwork is properly filled out and submitted to appropriate persons and updating records of new staff.

Administrative Tasks

• General administration and coordination.
• Provide personnel policy and procedure guidance to employees and management.
• Assist with payroll administration/processing.
• Maintain and update both hard and digital copies of employee records.
• Answer all internal and external HR‑related inquiries or requests.
• Execute and manage transactions in HRIS, including increases, bonuses, leaves, absence administration, terminations, etc.

Reporting And Recommending

• Conduct audits of HR data and perform corrective actions.
• Generate reports on general HR activity.
• Recommend possible actions to improve existing processes.

Employee Benefits

• Be the first point of contact for employees with benefits-related questions and problems, escalating to Benefits Advisor as necessary.
• Administer various employee benefits programs, such as group insurance, long‑term disability, pensions, etc.
• Support any other special projects and duties as assigned.

Essential Qualifications and Skills

Education and Experience

• Post-Secondary Education, preferably in Human Resources Management, Business Administration, or another related field.
• Minimum of 1‑2 years’ of related HR experience required.

Interpersonal and Communication Skills

• Positive-minded person with a great attitude toward job responsibilities.
• Communicates clearly, both in writing and verbally, to create a clear and communicative environment with employees, HR management team members, and during group presentations and meetings.
• Displays strong customer service skills and is a demonstrated team player.
• Establishes and maintains supportive working relationships.
• Can deal with a diverse group of people in potentially adversarial situations using a calm, tactful, discreet, and effective approach.
• French language skills an asset.

Organizational and Time Management Skills

• Prioritizes and plans work activities to manage time efficiently while handling a high volume of work.
• Multitasks; works with a sense of urgency in a dynamic, fast‑paced environment.

Analytical, Problem‑Solving, and Decision‑Making Skills

• Effectively analyzes data, draws logical conclusions, and provides reasonable recommendations.
• Identifies issues and resolves problems in a timely manner.
• Exercises mature judgment.

Strong Attention to Detail

• Accurately and thoroughly monitors work for quality.
• Ensures standard specifications are met, including high-level proofreading.
• Enters and reviews data efficiently and accurately.
• Stays focused during highly repetitive tasks.

Computer and Administrative Skills

• Intermediary to advanced computer proficiency in the Microsoft Office Suite; advanced Excel skills an asset.
• Experience creating organizational charts, reports, and other documents.
• Previous HRIS experience and data analysis an asset; SAP and SuccessFactors experience preferred.

Ability to be flexible and confident, as well as able to work independently.

Why Join Us?

• Work with great people to make a difference.
• Collaborate on exciting projects to develop innovative solutions.
• Top employer.

What We Offer You?

• Flexible work environment.
• Long‑term career development.
• Think globally, work locally.

Don't meet every single requirement? You don't need to. At Hatch, we are building a diverse, inclusive workplace that fosters innovation. If you're interested in this role, we encourage you to apply even if your past experiences don't perfectly align with the skills we've listed.

We're committed to fostering a workforce that reflects the diversity of the communities in which we operate and serve. Hatch is an Equal Opportunity Employer that considers applicants without regard to age, race, color, national origin, citizenship, religion, creed, gender, sexual orientation, marital status, disability, veteran, or any other protected status. If you have any accommodation requirements, please let us know. We'll do our best to meet your needs in accordance with applicable local legislation.