HR Coordinator

YORK1; Mississauga; Hybrid; CAD 55,000 - 75,000; Full time

Job summary

A leading environmental services company in Canada seeks an HR Coordinator to support core HR services including recruitment, onboarding, and compliance. The ideal candidate will have significant experience in HR roles and strong skills in data reporting and Microsoft Excel. This full-time position offers a hybrid work model, competitive salary, and benefits including health coverage and ongoing training. Join a dynamic team dedicated to operational excellence and employee success.

Benefits

Competitive salary

Health and dental coverage

RRSP matching

Ongoing training and development

Qualifications

• 3+ years of experience in an HR Coordinator or similar HR support role.
• Advanced proficiency in Microsoft Excel for data analysis.
• Experience working with HRIS systems and applicant tracking systems.

Responsibilities

• Serve as the first point of contact for HR inquiries.
• Coordinate new hire onboarding and orientation sessions.
• Maintain accurate employee files and documentation.

Skills

Communication skills

Problem-solving

Organizational skills

Confidentiality

Interpersonal skills

Education

Post-secondary education in Human Resources

Tools

Microsoft Excel

PowerPoint

BambooHR

Job description

Location: Hybrid (3 - 4 days per week in office) – 5090 Commerce Blvd, Mississauga

Employment Type: Full Time (Monday–Friday, 8:30 a.m.–5:00 p.m.)

Reports to: VP, Human Resources

About YORK1

YORK1 is a leader in environmental and industrial services, delivering sustainable waste management solutions across Ontario. With a growing fleet and strong regional presence, we are committed to safety, operational excellence, and continuous improvement. Our culture is rooted in innovation and accountability. Join a company that invests in its people and positively impacts the communities we serve.

Compensation & Benefits

• Competitive salary based on your experience
• Health and dental coverage for yourself and your dependents
• RRSP matching to help you plan for the future
• Ongoing training and development to support your growth and career progression

Position Overview

The HR Coordinator plays a key role in supporting the delivery of core Human Resources services across the organization, including employee and labour relations, full‑cycle recruitment, onboarding, performance management, compensation, benefits administration, compliance, investigations, and data reporting. This role requires a strong balance of administrative precision, service excellence, and analytical capability. With a focus on collaboration and continuous improvement, the HR Coordinator contributes to an employee‑centric, high‑performance culture that promotes empowerment, engagement, and innovation.

Key Functions & Duties

Responsibilities Include, But Are Not Limited To

• Serve as the first point of contact for internal and external HR inquiries, escalating or redirecting as appropriate.
• Coordinate and deliver new hire onboarding and orientation sessions (in-person and virtual via Teams).
• Support HR initiatives and annual cycles, including engagement surveys, employee recognition, performance reviews, merit processes, and budget planning.
• Maintain accurate and organized employee files and documentation.
• Prepare employee letters (employment verifications, status changes, etc.).
• Enter new hires into BambooHR and assign required training modules.
• Support recruitment activities, including resume screening, phone interviews, and interview scheduling.
• Prepare offer letters and onboarding packages.
• Process Sun Life benefits enrollments, changes, and terminations.
• Coordinate all offboarding activities, ensuring a smooth and compliant process with cross‑functional stakeholders.
• Produce HR reports and dashboards as required (turnover, headcount, onboarding status, etc.).
• Promote a positive employer brand internally and externally through professional, consistent HR service delivery.
• Manage the general supplies procurement process and coordination for the Commerce Blvd location.
• Support the VP, Human Resources with special projects and enterprise HR initiatives.
• Ad hoc duties as assigned.

Attributes

• Friendly, approachable, and professional demeanor
• Strong initiative with the ability to anticipate needs and take proactive action
• Strong problem‑solving skills and sound judgment
• Ability to work effectively in a dynamic, fast‑paced environment
• Exceptional attention to detail and strong organizational skills
• Ability to build trust and maintain confidentiality
• Demonstrated adaptability and willingness to learn

Required Education, Experience & Abilities

• Post‑secondary education in Human Resources or equivalent related experience.
• 3+ years of experience in an HR Coordinator or similar HR support role.
• Advanced proficiency in Microsoft Excel (VLOOKUP, pivot tables, data validation, formulas) and PowerPoint (slide design, formatting, storytelling).
• Demonstrated experience in data reporting, HR metrics, and analytics.
• Experience working with HRIS systems (BambooHR preferred) and applicant tracking systems.
• Proven understanding of HR best practices, employment legislation, and HR compliance requirements.
• Experience in a unionized environment considered an asset.
• Strong decision‑making skills with the ability to handle sensitive matters with discretion.
• Exceptional interpersonal skills with the ability to build effective working relationships across all levels of the organization.
• High degree of self‑awareness, professionalism, and accountability.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast‑paced environment.
• This role will require visiting different office sites as needed.

Why work with YORK1?

Our employees are essential in helping us achieve our mission of providing exceptional service and innovative solutions through our infrastructure and environmental services to some of Ontario's largest commercial and residential projects. They are the foundation of our success and represent our greatest strength. We focus on investing in our employees through career development and are building a culture of success that you can be a part of.

YORK1 supports diversity, equity, and a workplace free from harassment and discrimination. We are committed to an inclusive, barrier‑free recruitment and selection process and workplace. If you are contacted to participate in the recruitment, selection, and assessment process, please advise the interview coordinator of any accommodations needed to any materials or processes used to ensure you have access to a fair and equitable process. We thank everyone who applies; however, only the most qualified applicants will be contacted.