HR Assistant, 100 Term Assignment to April 2026

Ottawa-Carleton District School Board; Ottawa; On-site; CAD 53,000 - 63,000; Full time

Job summary

An educational institution in Ontario is seeking a dynamic HR Assistant to provide administrative support in the HR division. The ideal candidate will have a community college diploma in office administration and 2-3 years of relevant experience in a human resources environment. Familiarity with HR processes and strong Office skills are essential. This full-time role offers a salary range of $53,116 to $62,434 per annum.

Qualifications

• 2-3 years of relevant experience in a human resources environment.
• Knowledge of human resources processes related to Board policies.
• Advanced proficiency with Word and Excel.

Responsibilities

• Provide confidential administrative support to the HR team.
• Assist with staffing and recruitment.
• Manage workload with multiple priorities and deadlines.

Skills

Employee Relations

Microsoft Outlook

Office Experience

Workers' Compensation Law

Benefits Administration

HRIS

Payroll

Employment & Labor Law

ADP

Administrative Experience

Human Resources

Leadership Experience

Education

Community college diploma in office administration

Tools

HR / Payroll Integrated System

Google Docs / Sheets

Job description

The Ottawa-Carleton District School Board is the largest school board in Eastern Ontario and offers students and parents a world of choice for learning. Our nearly 150 schools offer a wide range of programs to promote learning excellence and meet the individual needs of students parents and the community at large. Our schools are teaching communities where principals vice-principals teachers and support staff nurture student well-being and challenge students to achieve their best.

We are seeking a creative dynamic committed professional to join our team :

HR Assistant

Administrative and Support Staffing Division

1.0 Term Assignment to April 2026

35 hours per week Monday to Friday

$53116 to $62434 per annum (Union Exempt Level 1)

Under the direction of the Team Manager HR Services and the general guidance of the Advisors of Human Resources the Human Resources Assistant provides confidential administrative support to the Administrative & Support Staff team and supports the smooth operation of the division; The HR Assistant establishes develops and maintains various internal office routines; assists with staffing and recruitment; maintains casual information and files; assists with research; and serves as the frontline contact to all employees requiring services in the Administrative & Support Staff area of Human Resources.

Qualifications

Community college diploma in office administration and 2-3 years of relevant experience. Experience working in a human resources environment is an asset. An equivalent combination of education and experience may also be considered.

Knowledge of human resources processes related Board policies and procedures and relevant collective agreements and / or handbooks.

Advanced level of proficiency with Word and Excel in order to generate and track large volumes of correspondence and other related HR documents.

Proficient in other software applications including Google Docs / Sheets HR / Payroll Integrated System and an application database system is considered a strong asset.

Essential to this position is the ability to organize and manage workload multiple & conflicting priorities and demands while meeting daily and weekly deadlines.

Excellent interpersonal and communication skills required for exchanging directing and / or providing general HR information to others using tact diplomacy and discretion.

Protecting confidentiality integrity and privacy of employee information and files.

Must be able to demonstrate initiative and use good judgment skills.

Demonstrates a commitment to customer service and ability to work independently and with minimal supervision.

Application Process

The Ottawa-Carleton District School Board uses Apply to Education (ATE) to manage applications for all job competitions. OCDSB employees can apply to this job posting using their existing ATE account at .

External Applicants : If you do not have an existing ATE account you will be asked to create one at Choose ECE EA & Support Staff as the job category. Once you have set up your account you can search for the job and then apply. You must upload a resume and covering letter which outlines your qualifications and suitability for this position.

Applications will be considered in accordance with the Union Exempt Employee Handbook.

OCDSB employees serve students colleagues families and community partners. We invite people of all abilities orientations faiths ethnicities races genders and ages to join us as we create learning and working spaces that honour the unceded and unsurrendered land of the Algonquin people and respect value and increasingly reflect the diversity of Ottawa. Your lived experience is an essential contribution to deliver the education every student deserves with dignity.

If you require accommodations at any point in the selection process please send an email to at any time.

Key Skills

• Employee Relations
• Microsoft Outlook
• Office Experience
• Workers' Compensation Law
• Benefits Administration
• HRIS
• Payroll
• Employment & Labor Law
• ADP
• Administrative Experience
• Human Resources
• Leadership Experience

Employment Type

Full-Time

Vacancy: 1