HR Administrator

PLEA Community Services; Vancouver; On-site; CAD 48,000 - 64,000; Full time

Benefits offered by this job

Four weeks vacation

Health/welfare benefits

Annual physical activity fund

Annual education fund

EFAP counselling services

Discounted gym membership

Perkopolis membership

Agency-sponsored social events

Job summary

PLEA Community Services in Vancouver, BC seeks a Temporary Full-Time HR Administrator to support daily HR operations. The role focuses on HRIS/ATS management, recruitment coordination, and student program administration.

Typical hours are Monday to Friday, 8:30 AM to 4:30 PM, with occasional evenings or weekends as needed. The ideal candidate holds a Bachelor’s degree in a related field and has 1+ years of relevant experience.

Qualifications

• Bachelor's degree in a related field is required.
• One year or more of recent, relevant HR experience is required.

Responsibilities

• Prepare and post job vacancies, provide support to hiring managers on postings and requirements.
• Coordinate background screening, preboarding and onboarding activities for candidates.
• Administer student programs and build connections with educational institutions to develop a talent pool.
• Ensure employee files are compliant and track document expirations.

Education

Bachelor's degree in a related field

Job description

Overview

PLEA Community Services is currently seeking a Temporary Full-Time HR Administrator for our Human Resources team located in Vancouver, BC. This temporary contract is proposed to start as soon as possible and end upon the return of the incumbent, with a projected end date in September 2027 and possibility of extension. This position is excluded from BCGEU membership.

The HR Administrator ensures employee personnel files are in compliance, creates job postings, manages the agency’s HRIS and Applicant Tracking System (ATS), and builds a talented candidate pool through oversight of the student program. This position acts as a key partner with the other members of the HR team to support the daily operations of the HR department.

This position will remain open until filled.

Hours of Work

Hours of Work: The usual hours of work in this position are Monday to Friday from 8:30AM to 4:30PM, based on 37.5 working hours per week. Occasional evenings and weekends may be required to meet departmental needs.

Education/Experience Requirements

• Bachelor's degree in a related field.
• One (1) or more years of recent, relevant experience.

Who We Are

PLEA is an accredited, charitable community services organization that has operated throughout BC for more than 40 years. We deliver community-based services and specialized supported homes to children, youth, adults and families facing significant challenges in their lives. We continually adapt our programs to suit each individual’s diverse strengths, needs and circumstances. As a result, we have a strong reputation for helping those we serve to overcome the challenges they face and lead fulfilling lives.

What You Will Do

Recruitment

• Prepare and post job vacancies. Provide subject matter expertise to hiring managers on the job posting process and requirements. Participate in recruiting events and assists the department in the completion of its recruitment activities. Support the development of creative recruitment marketing campaigns and oversee the agency’s presence on job board platforms.
• Support the HR team in the coordination of background screening, preboarding, and onboarding activities for candidates. Facilitate HR orientation sessions as required.
• Administer the agency’s student programs. Act as the first point of contact for students seeking placements at PLEA. Build partnerships with educational institutions and build connections with students to create a talented candidate pool for the agency.
• Ensure employee personnel files are consistently in compliance with internal and external requirements (e.g., Collective Agreement, accrediting bodies, funding agreements, licensing conditions and applicable legislation and regulations). Track the expiration of documents and follow up with employees and/or management to ensure paperwork is submitted on time.

HR Projects

• Coordinate the agency’s response to employment milestones and life events (e.g., long service awards and birthdays).
• Complete projects and initiatives within the department’s strategic plan. Design and prepare materials for the department’s activities and projects.
• Work collaboratively with other members of the team to execute the daily operations of the HR department.
• Implement and maintain HR policy and procedures.

Data and Documentation

• Ensure that HR filing systems, records, and folders are current, accurate, organized and in compliance with established protocols, legislation, and accreditation standards. Maintain the agency’s HRIS and ATS.
• Develop systems to track HR metrics. Collect HR data and prepare regular and on-demand reports.

Administrative Support

• Complete a variety of related support tasks for the CHRO as necessary.
• Provide general administrative support to the HR department, including receiving and distributing mail, processing HR team expenses, and ordering supplies as needed. Provide backfill coverage for other members of the team as required.
• Protect and uphold confidentiality.
• Perform other related duties as required.

What You Will Bring

• Demonstrated interpersonal skills, including the ability to build and manage relationships with a high level of professionalism.
• Strong oral and written communication skills, including the ability to communicate effectively with staff and external partners.
• Strong teamwork skills, with a demonstrated ability to work collaboratively with colleagues in the pursuit of organizational goals.
• Strong time management, organizational, administrative and project management skills, including the ability to handle multiple priorities with a high degree of accuracy.
• Strong problem-solving skills.
• Demonstrated ability to work independently, take initiative, make sound decisions and be held accountable for results.
• Demonstrated ability to be sensitive and understanding of individuals’ social realities including issues of race, culture, religion, gender identity/expression, sexual orientation, poverty and lifestyle.
• Knowledge of Microsoft Office suite, database systems, talent-search platforms, applicant tracking systems and web-based conferencing tools.
• Knowledge of labour and employment laws, including, but not limited to Employment Standards, Human Rights Code, Labour/Employee Relations.

PLEA Benefits and Perks

PLEA offers a comprehensive set of benefits and perks! These include:

• Four (4) weeks of vacation annually.
• Eligibility to enroll in health/welfare benefits (effective on your first day!)
• Annual physical activity fund (for fitness-related items or activities).
• Annual education fund to take part in career-related courses or training events.
• Access to the Employee and Family Assistance Program (EFAP): counselling support services and wellness resources for employees and immediate family members.
• Discounted gym membership at Club 16 Trevor Linden and She's Fit.
• Perkopolis membership: an exclusive discount program for a variety of products and services (clothes, furniture, dining, auto, events, etc.)
• Agency-sponsored social events (i.e., summer barbecue, annual holiday party, and team days).

Additional Notes

PLEA offers the Municipal Pension Plan to eligible employees as per the plan’s criteria.

• Satisfactory Criminal Record Clearance.
• Must possess and maintain a valid Class 5 BC Driver's Licence and suitable driver's abstract/claims history.
• Must have access to a personal vehicle for work-related travel. This position requires travel in the Lower Mainland and the Fraser Valley.
• Documentation that the applicant is legally authorized to work on an ongoing basis in Canada.

Note: PLEA conducts primary source verification of applicants' credentials including education, training, work history, and licensure.