HR & Admin Manager

Porter Engineered Systems - A Division of Pangeo Group; Vaughan; On-site; CAD 90,000 - 130,000; Full time

Job summary

Porter Engineered Systems - A Division of Pangeo Group in Vaughan, Ontario seeks an HR & Admin Manager to build the site’s HR function from the ground up, shaping policies, processes, and a high-performing talent team as the plant scales.

You’ll own full employee lifecycle, partner with the Plant Manager on culture, and balance strategic HR with day-to-day execution in a hands-on, startup-like environment.

Qualifications

• 5+ years of progressive HR management experience in manufacturing.
• Bachelor's in HR or related field; CHRL preferred.
• Strong knowledge of Ontario ESA, OHSA, HRC, AODA, and WSIB processes.
• Experience building HR programs and processes in a new or scaling operation.
• HRIS, payroll systems, and MS 365 proficiency.
• Awareness of ISO 14001 environmental management an asset.
• Immigration and LMIA or work permit experience; English required.

Responsibilities

• Build the organization and talent team with the plant's structure as it scales.
• Lead full-cycle recruitment, postings, assessment, interviewing, and onboarding.
• Support work permit and immigration processes coordinating with external counsel as needed.
• Define and implement HR policies, processes, and compliance.
• Own WSIB claims, return to work, and confidential employee records; support OH&S committees.
• Administer payroll, group benefits, and compensation programs in line with Ontario requirements.
• Run fair performance, salary review, and development processes.
• Oversee office administration and manage vendors for outsourced services.
• Partner with Plant Manager to strengthen cultural alignment, belonging, and team cohesion.
• Ensure HR practices are compliant with ESA, OHSA, HRC, AODA, and WSIB.

Skills

Builder

Employment law

Judgment

People leadership

Practical range

Education

Bachelor's in HR or related field

CHRL preferred

Tools

HRIS

Payroll systems

MS 365

IATF 16949 HR docs

Job description

About the role

Project North PES is Pangeo's new aluminum die casting and machining plant in Vaughan, Ontario. The HR & Admin Manager builds and leads the HR and administration function for the site, standing up the organization, the talent team, and the policies and processes the plant needs to ramp and succeed.

This is a hands-on, build from scratch leadership role. You'll own the full employee lifecycle, put the HR foundation in place, and partner with the Plant Manager to shape a culture people want to belong to. It suits someone comfortable creating structure in a new operation and moving between strategic HR and practical, day-to-day execution.

Responsibilities

Build the organization and talent team

• Build the talent team the plant's structure requires, getting the right people into the right roles as the site scales.


• Lead full-cycle recruitment for the plant, including compliant job postings, candidate assessment, interviewing, and onboarding.


• Support work permit and immigration processes for incoming technical staff, coordinating with external counsel where needed.

Set up HR policies, processes, and compliance

• Define, refine, and implement HR's department and role responsibilities and the processes and policies that run alongside them.


• Keep all HR practices compliant with the Ontario Employment Standards Act, Occupational Health and Safety Act, Human Rights Code, and AODA.


• Own WSIB claims and return to work, employee relations and investigations, and accurate, confidential employee records; support the Joint Health and Safety Committee and WHMIS training.

Compensation, benefits, and performance

• Administer payroll, group benefits, and compensation programs in line with Ontario requirements.


• Run fair, consistent performance, salary review, and development processes.

Build the team, culture, and workplace

• Inspire a cohesive, mutually trusting, and entrepreneurial team of diverse individuals to deliver market leading solutions for our customers.


• Partner with the Plant Manager to strengthen cultural alignment, belonging, and team cohesion.


• Oversee office administration and manage vendors for outsourced services such as janitorial and security.

What we're looking for

• Builder. You create HR structure, policy, and process from scratch and make it stick.


• Employment law fluency. You know Ontario ESA, OHSA, Human Rights Code, and WSIB, and you apply them day to day.


• Judgment and discretion. You handle sensitive employee matters with fairness and confidentiality.


• People leadership. You coach managers and build a culture of belonging and trust.


• Practical range. You move between strategic HR and hands-on administration without dropping either.

Qualifications

• 5+ years of progressive HR management experience, ideally in a manufacturing or automotive supplier environment.


• Bachelor's in Human Resources, Business Administration, or a related field; CHRL preferred, CHRP an asset.


• Strong, applied knowledge of Ontario ESA, OHSA, Human Rights Code, AODA, and WSIB processes.


• Experience building HR programs and processes in a new or scaling operation.


• HRIS, payroll systems, and Microsoft 365 proficiency; familiarity with IATF 16949 HR documentation an asset.


• Awareness of ISO 14001 environmental management an asset.


• Immigration and LMIA or work permit experience an asset; English required.

Illustrative KPIs

Examples of how success is measured in this role:

• Recruitment: time to fill against the ramp plan and key-role fill rate.


• Compliance: clean ESA, OHSA, AODA, and WSIB audit findings.


• Retention: voluntary turnover for a startup manufacturing environment.


• Training: completion of mandatory WHMIS and OHSA training.


• Engagement: employee engagement and belonging measures.

Working conditions

• Primarily office-based at the Vaughan, Ontario plant, with regular time on the production floor.


• Standard business hours, with flexibility to support plant operations.


• Occasional travel.

Equal opportunity & accessibility

Pangeo Group is proud to be an equal opportunity employer. We welcome applications from all qualified candidates regardless of race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity or expression, age, marital status, family status, or disability.

Accommodations are available on request throughout the recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation, please let us know and we will work with you to meet your needs.

AI in hiring: We use artificial intelligence to screen and assess applications for this posting, in accordance with the job-posting disclosure requirements of Ontario's Employment Standards Act.

The compensation range above reflects the expected total compensation for this position, inclusive of performance bonus and standard employee benefits, and is provided in accordance with Ontario pay transparency requirements. Actual offers may vary based on experience, qualifications, and internal equity.