HR Admin cum Personal Assistant

EduBlitz Pte Ltd; Alberta; On-site; CAD 45,000 - 65,000; Full time

Job summary

A leading educational service provider in Canada is looking for an HR Admin cum Personal Assistant to deliver admin support across HR functions while managing the senior leadership's personal and executive needs. Candidates should hold a relevant diploma or degree and have proven experience in HR administration and personal/executive assistant roles. The ideal candidate thrives in a fast-paced, dynamic workplace with strong organizational and communication skills.

Qualifications

• Must have proven experience in HR administration.
• Experience in personal/executive assistant roles is required.

Responsibilities

• Maintain and update employee files, contracts, and HR documentation.
• Assist in the recruitment process including posting job openings.
• Support payroll processing and HR policy adherence.
• Manage schedules and communications for senior executives.
• Prepare agendas and minutes for meetings.

Skills

Strong organizational skills

Excellent communication skills

Attention to detail

Confidentiality handling

Proficient in Microsoft Office Suite

Education

Diploma or degree in Human Resources or Business Administration

Job description

Job Summary:

We are seeking a dynamic and organized HR Admin cum Personal Assistant to provide comprehensive administrative support across HR functions while managing the personal and executive needs of senior leadership. This dual-role position requires exceptional multitasking abilities, discretion, and strong interpersonal skills.

Key Responsibilities:

Human Resources Administration:

• Employee Records Management: Maintain and update employee files, contracts, and HR documentation in compliance with company policies and regulations.
• Recruitment Support: Assist in the hiring process, including posting job openings, screening resumes, scheduling interviews, and onboarding new hires.
• Payroll Assistance: Support payroll processing by preparing and verifying employee attendance and leave records.
• HR Policies: Ensure staff adherence to HR policies and procedures, and address basic HR queries.
• Training Coordination: Organize and track employee training programs and professional development initiatives.

Personal Assistant Duties:

• Diary Management: Manage schedules, appointments, and meetings for senior executives.
• Correspondence Handling: Manage and prioritize emails, calls, and communications on behalf of the executive.
• Meeting Preparation: Prepare agendas, minutes, and follow-up actions for meetings.
• Confidential Support: Handle sensitive information with utmost confidentiality and discretion.

Administrative Tasks:

• Maintain office supplies and ensure the smooth running of office operations.
• Coordinate and manage internal and external events or meetings.
• Prepare reports, presentations, and documentation as required.
• Act as a liaison between departments and external stakeholders.

Key Skills and Competencies:

• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• High attention to detail and problem-solving abilities.
• Ability to handle sensitive information with confidentiality.
• Proficient in Google / Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Qualifications and Experience:

• Diploma or degree in Human Resources, Business Administration, or a related field.
• Proven experience in HR administration and personal/executive assistant roles.

Work Environment:

• Dynamic and fast-paced environment requiring flexibility and adaptability.
• Close collaboration with senior executives and cross-functional teams.