Hospitality Administrative Coordinator

RH; Montreal (administrative region); On-site; CAD 45,000 - 65,000; Full time

Job summary

RH is seeking a highly organized Hospitality Administrative Coordinator to support financial, operational and compliance functions essential to our Hospitality experience in Montreal. You will work behind the scenes with Property Leadership, driving daily operations from cash handling to onboarding documentation.

The role requires 3+ years in administrative, hospitality, or financial roles, proficiency with Google Suite and Excel, strong attention to detail, and excellent communication.

Qualifications

• 3+ years of administrative, hospitality, or financial experience; accounting/finance ops preferred.
• Proficient in Google Suite, Excel, POS systems, and timekeeping platforms.
• Excellent attention to detail and strong process, organization, and efficiency.
• Strong written and verbal communication; able to collaborate across teams.
• Ability to manage multiple projects in a fast-paced environment with minimal supervision.
• Discretion handling confidential information.

Responsibilities

• Lead all aspects of cash handling, including deposits, audits, and change orders
• Process and reconcile invoices and vendor statements to ensure timely payment and financial accuracy
• Maintain the property’s compliance calendar and assist in preparing for internal audits or inspections
• Support the hiring process in partnership with Property Leadership, including posting jobs, screening candidates, coordinating interviews, and managing onboarding documentation
• Prepare payroll reports by auditing timekeeping records and submitting for processing
• Partner with Culinary and Dining Room Leaders to maintain accurate inventory records and support physical inventory counts
• Coordinate private dining experiences and large party inquiries, including menu creation, event contracts, and day-of details
• Respond to guest billing inquiries and resolve banking requests, including chargebacks or transaction disputes

Skills

Administrative experience

Hospitality experience

Financial experience

Google Suite

Excel

POS systems

Timekeeping platforms

Attention to detail

Communication

Multitasking

Discretion

Tools

Google Suite

Excel

POS systems

Timekeeping platforms

Job description

With over 20 Hospitality experiences worldwide and growing, RH is redefining luxury dining by blurring the lines between home and hospitality. Our Restaurants are integrated into our Design Galleries, offering a seamless expression of taste, style, and service.

RH is seeking a highly organized, execution-focused Hospitality Administrative Coordinator to support the financial, operational and compliance functions that are essential to the success of our Hospitality experience. The ideal candidate thrives behind the scenes, is passionate about the details, and finds fulfillment in enabling seamless operations. You will serve as a strategic partner to Property Leadership, playing a vital role in driving daily operations, from cash handling and compliance to private dining coordination and payroll preparation.

YOUR RESPONSIBILITIES

• Lead all aspects of cash handling, including deposits, audits, and change orders
• Process and reconcile invoices and vendor statements to ensure timely payment and financial accuracy
• Maintain the property’s compliance calendar and assist in preparing for internal audits or inspections
• Support the hiring process in partnership with Property Leadership, including posting jobs, screening candidates, coordinating interviews, and managing onboarding documentation
• Prepare payroll reports by auditing timekeeping records and submitting for processing
• Partner with Culinary and Dining Room Leaders to maintain accurate inventory records and support physical inventory counts
• Coordinate private dining experiences and large party inquiries, including menu creation, event contracts, and day-of details
• Respond to guest billing inquiries and resolve banking requests, including chargebacks or transaction disputes

OUR REQUIREMENTS

• 3+ years of administrative, hospitality, or financial experience; a background in accounting, finance, or business operations is strongly preferred
• Highly proficient in Google Suite, Excel, point-of-sale systems, and timekeeping platforms
• Exceptional attention to detail and a passion for process, organization, and efficiency
• Strong written and verbal communication skills; ability to interact effectively across teams and functions
• Ability to manage multiple projects and priorities with minimal supervision in a fast-paced environment
• Demonstrated discretion when handling sensitive and confidential information

PHYSICAL REQUIREMENTS

• Lift and mobilize items up to 25 kgs using appropriate equipment and techniques
• May involve prolonged periods of standing, bending, twisting, or navigating varied workspaces