Hiring a Junior Litigation Legal Administrative Assistant to Work in a Boutique Vancouver Law Firm

The Legal Freelance Centre; Vancouver; On-site; CAD 54,000 - 58,000; Full time

Job summary

A leading law firm in Vancouver is seeking a legal administrative assistant to support their litigation team. The successful candidate will manage legal files, prepare court documentation, and ensure effective communication within the firm. Ideal for individuals passionate about the legal field with administrative experience and strong organizational skills. Competitive remuneration between $54,000 and $58,000 per annum is offered.

Qualifications

• Completion of a recognized Legal Administrative Assistant Certificate or equivalent experience.
• At least 1 year of legal administrative experience in a law firm or legal environment.
• Proficient understanding of court documentation and legal procedures.

Responsibilities

• Assist with preparation of court forms and pleadings and file documentation.
• Schedule hearings, discoveries, trials, and mediations; liaise with counsel.
• Manage legal files, handle client calls, and perform general administrative tasks.

Skills

Legal documentation preparation

Communication skills

Organization

Technical aptitude

Education

Legal Administrative Assistant Certificate

Tools

Microsoft Office 365

PC Law

NetDocs

iPro Eclipse

Job description

Our client is one of Vancouver’s premier boutique commercial law and litigation firms and they are seeking a legal administrative assistant to work in their litigation team. The successful candidate will report to a Senior Litigation Paralegal and it is a great position for those who are passionate about the legal field and possess the required skills.

Responsibilities but are not limited to:

• Assist with preparation of court forms and pleadings and file documentation.
• Provide dictation and transcribe legal and other correspondence into written documents.
• Schedule hearings, discoveries, trials, and mediations; liaise with counsel.
• Assemble records and binders for court appearances.
• Conduct online searches (Court Services Online, BCOnline, Land Title Office).
• Manage legal files (opening/closing), handle client calls and perform general administrative tasks.
• Prepare accounts, track receivables, and process accounting forms.
• Draft and respond to correspondence.
• Provide support for the Litigation Department as well as legal administrative needs throughout the firm.

Qualifications:

• Completion of a Legal Administrative Assistant Certificate from a recognized post-secondary institution, or an equivalent combination of education and relevant experience.
• At least 1 year of legal administrative experience, preferably within a law firm or legal environment.
• Proficient understanding of court documentation and legal procedures.
• Intermediate proficiency in Microsoft Office 365 (Word, Excel); familiarity with PC Law, NetDocs, and iPro Eclipse considered an asset.
• Demonstrated strength in organization, communication, and technical aptitude.
• Proven ability to manage competing priorities and high-volume workloads with accuracy and attention to detail.
• Self-motivated with sound judgment and the ability to work independently and proactively.

The salary range for this position is between $54,000 – $58,000 per annum.