Head Secretary

Winnipeg School Division; Winnipeg; On-site; CAD 40,000 - 55,000; Full time

Job summary

A prominent educational institution in Winnipeg is seeking a full-time School Secretary for a Junior High School. The role involves accounting/bookkeeping, managing the school office, and supporting the administrator. Ideal candidates should possess strong organizational skills, previous office experience, and a commitment to equity and diversity. This position offers a dynamic work environment focused on supporting student success.

Qualifications

• Proficient in Microsoft Office Word and Excel at an intermediate level.
• Accurate keyboarding of at least 40 words per minute.
• Demonstrated bookkeeping/accounting knowledge.

Responsibilities

• Provides secretarial support to the administrator.
• Performs all accounting and bookkeeping functions.
• Completes reports and compiles appropriate paperwork.
• Maintains student and employee absence reporting system.
• Greets and screens visitors and appointments.

Skills

Excellent organizational skills

Interpersonal skills

Team-building skills

Problem solving skills

Confidentiality

Ability to prioritize workload

Education

Completion of secondary education

4 years of office experience

2 years of supervisory experience

Tools

Microsoft Office Word

Microsoft Excel

Division software

Job description

Class IV

MGEU

This is a full-time, 10‑month permanent position in a Junior High School (Grade 7‑9). Under the direction of the principal, the School Secretary is responsible for the accounting/bookkeeping functions of the school, organizing the school office, school registrations and the day‑to‑day workflow. The successful incumbent requires excellent organization, interpersonal and team‑building skills; and the ability to deal tactfully with all levels of personnel, students, and the general public. The incumbent also requires the ability to meet constant deadlines, interruptions and to adapt with flexibility in job duties. Good organizational skills and the ability to exercise a high level of discretion are essential.

Responsibilities

• Provides secretarial support to the administrator, which includes handling of confidential material
• Performs all accounting and bookkeeping functions, according to Division policies and procedures
• Completes reports such as Report of Staff Members, EA timesheets, etc. and compiles appropriate paperwork
• Maintains student and employee absence reporting system and generates applicable reports
• Maintains school inventory
• Greets and screens visitors and appointments; answers all phone calls
• Types, formats, and proofreads a variety of material including: correspondence, minutes, agendas, policies, procedures, etc. from material provided by the school administrator
• Organizes and prioritizes independently, the administrative activities for the school administrator and school office, and ensures that all work is completed within established timeframes
• Takes initiative to handle matters and solve administrative problems not requiring the direct personal attention of the school administrator
• Contacts parents, volunteers, community members, and organizations when necessary and appropriate
• Dedication to anti‑racism, equity, and diversity
• Proven commitment to Truth and Reconciliation
• Proven ability to build collaborated cultures founded on integrity and collective purpose

Qualifications

• Proven ability to build collaborated cultures founded on integrity and collective purpose
• Completion of secondary education, 4 years of office experience and relevant coursework/training
• 2 years of supervisory experience
• Proficient in Microsoft Office Word and Excel at an intermediate level
• Accurate keyboarding of at least 40 words per minute
• Demonstrated bookkeeping/accounting knowledge
• Demonstrated experience with division software
• Ability to prioritize a large workload and work independently
• Ability to work in a fast‑paced environment and work effectively under pressure to meet deadlines
• Demonstrated problem solving skills
• Ability to maintain a high level of confidentiality

How To Apply

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Employment is subject to a clear Child Abuse Registry check and Police Information Check.

Employment Equity

Winnipeg School Division has an Employment Equity policy which strives for the removal of barriers to the hiring, advancement, full inclusion, and fair representation of women, Indigenous peoples, 2SLGBTQQIA+ community, persons living with a disability and racialized people at all levels within the organization. In support of achieving a diversified workforce, preference will be given to qualified candidates self‑identifying as belonging to one of the Employment Equity groups. Winnipeg School Division will provide reasonable accommodations to applicants disabled by barriers during the interview and assessment process, upon request.

About Winnipeg School Division

WSD is one of Manitoba’s largest employers with over 6,000 full and part‑time employees in 83 locations including 78 schools, two administrative buildings, a training centre, a facilities maintenance office, and a school bus depot. At WSD, every employee plays a vital role in helping students thrive. Together, we are guided by a shared purpose of creating learning environments rooted in equity, inclusion, and belonging. Serving nearly 32,000 students from diverse communities across Winnipeg, WSD is driven by the values of joy, love, and rigour.