Guest Services Agent

AC Hotels by Marriott Ottawa Downtown; Ottawa; On-site; CAD 35,000 - 45,000; Full time

Job summary

A downtown hotel in Ottawa seeks a Guest Service Agent to provide exceptional guest experiences at the front desk. Responsibilities include check-ins, check-outs, and handling guest inquiries with professionalism. Preferred candidates will have high school diplomas, prior customer service experience, and bilingual capabilities in English and French. This role requires strong problem-solving skills and attention to detail, with the ability to work flexible shifts.

Qualifications

• Previous experience in front desk, customer service, or hospitality is an asset.
• Ability and willingness to work flexible shifts, including weekends and holidays.
• Ability to stand and walk for extended periods, up to 8 hours per shift.

Responsibilities

• Welcome guests with professionalism, ensuring a smooth check-in and check-out.
• Provide detailed information about hotel amenities and local attractions.
• Handle guest requests and concerns promptly.

Skills

Strong problem-solving skills

Attention to detail

Interpersonal skills

Communication skills

Bilingual capabilities (English and French)

Education

High school graduation or equivalent

Tools

Hotel reservation systems (e.g., Opera, Fosse, Marriott GXP)

Job description

GENERAL SUMMARY

As a Guest Service Agent at AC Hotels by Marriott, you will be the first point of contact for guests, delivering a seamless, sophisticated, and welcoming experience that aligns with AC Hotels’ European-inspired hospitality. You will handle check-ins, check-outs, guest inquiries, and reservations while ensuring exceptional service at all times. Your role is crucial in creating a refined and effortless guest experience.

CANDIDATE PROFILE

Education and Experience

• High school graduation or equivalent required.
• Previous experience in front desk, customer service, or hospitality is an asset.
• Knowledge of hotel reservation systems (e.g., Opera, Fosse, Marriott GXP) is preferred.
• Strong problem‑solving skills and attention to detail.
• Ability to work independently and collaboratively in a fast‑paced environment.

Preferred

• Ability and willingness to work flexible shifts, including weekends, holidays, and overnight shifts.
• Bilingual capabilities (English and French) are an asset.
• Excellent interpersonal and communication skills.
• Capability to communicate in both English and French.
• A guest‑focused mindset with a passion for delivering exceptional service.

Physical Requirements

• Ability to stand and walk for extended periods, up to 8 hours per shift.
• Ability to lift and carry up to 25 lbs as needed.
• Requires writing, standing, sitting, walking, repetitive motions, listening, and visual acuity.
• Manual dexterity to operate front desk and office equipment.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Guest Service & Operations

• Welcome guests with warmth and professionalism, ensuring a smooth check‑in and check‑out process.
• Employ the LEARN approach towards resolving guests concerns to their satisfaction.
• Provide detailed information about hotel amenities, local attractions, and services.
• Handle guest requests and concerns promptly, ensuring satisfaction and resolution of issues.
• Assist guests with transportation arrangements, reservations, and special requests.

Front Desk & Reservations Management

• Process room reservations, modifications, and cancellations efficiently.
• Follow the department checklist to ensure tasks are completed effectively.
• Maintain accurate guest records, ensuring correct billing and payment processing.
• Follow Marriott brand standards for front office operations and guest interactions.

Safety & Security

• Ensure compliance with hotel security protocols, including room key control and guest privacy policies.
• Monitor the lobby and front desk area, reporting any safety or security concerns.
• Respond to emergency situations and coordinate with the appropriate departments as needed.

Administrative Support

• Handle phone calls, emails, and guest inquiries with professionalism.
• Maintain a well‑organized front desk area, ensuring all supplies and materials are stocked.
• Assist with night audit duties when required.

Safety and Compliance

• Adhere to all health, safety and sanitation regulations.
• Follow hotel policies and procedures, ensuring the highest standards of cleanliness and hygiene.

Team Collaboration

• Work closely with housekeeping, maintenance, and food & beverage teams to enhance the guest experience.
• Participate in daily team briefings to stay informed of hotel updates and guest preferences.
• Support other departments as needed to ensure smooth hotel operations.
• Practice the AC Brand Elevation mantras in your daily delivery approach with guests and AC family members.
• Actively participate in the daily affirmations stand‑up meeting and apply key takeaways to enhance guest experiences.
• Our organization is an employer aware of professional fairness and committed to recruiting a diverse workforce and maintaining an inclusive culture. The use of the masculine is used for the purpose of lightening the text. We do not discriminate based on gender, ethnicity, religion, sexual orientation, age, disability, or any other basis protected by provincial or federal laws.