Growth-Oriented Admin Assistant - Scheduling & Support

Doane Grant Thornton LLP; Halifax; On-site; CAD 40,000 - 60,000; Full time

Job summary

A professional services firm is seeking an Office Administrator to support practitioners by coordinating schedules, managing billing, and ensuring efficient office operations. The ideal candidate has excellent organizational skills, experience in administrative roles, and proficiency in office software. This full-time position requires onsite presence five days a week in Halifax, Canada, and offers benefits including profit sharing and wellness programs.

Benefits

Profit sharing

Flex days

RRSP contributions

Wellness benefits

Concierge-like benefits

Work from anywhere in Canada for 4 weeks in summer

Qualifications

• 2–4 years of experience in an administrative role, preferably in a professional services firm.
• Proficiency in standard office software and ability to learn Firm-specific applications.
• Strong interpersonal skills for interaction with clients and colleagues.

Responsibilities

• Schedule client meetings and prepare necessary documents.
• Manage billing and prepare invoices.
• Coordinate internal and external meetings.

Skills

Organizational skills

Communication skills

Multitasking abilities

Attention to detail

Education

Office Administration program

High school diploma

Tools

Microsoft Dynamics 365

Word

Excel

Outlook

PowerPoint

Job description

A professional services firm is seeking an Office Administrator to support practitioners by coordinating schedules, managing billing, and ensuring efficient office operations. The ideal candidate has excellent organizational skills, experience in administrative roles, and proficiency in office software. This full-time position requires onsite presence five days a week in Halifax, Canada, and offers benefits including profit sharing and wellness programs.