Group Administrator

Fortescue Metals Group; Southwestern Ontario; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading global mining company is seeking an Administrative Support professional based in Ontario, Canada. The role involves maintaining compliance with procurement policies, providing coordination support to management, and managing communications and travel arrangements. Successful candidates will have strong organizational skills, proficiency in MS Office, and experience in administrative roles. This is a fixed-term opportunity with a Monday to Friday schedule.

Qualifications

• Previous experience in administration or coordination roles.
• Exceptional organizational ability with attention to detail.
• Professional and proactive approach.

Responsibilities

• Maintain compliance with Contracts & Procurement policies.
• Provide administrative support to the GM – C&P Metals Operations.
• Manage calendars, communication flow, and budget tracking.

Skills

Administration

Strong communication skills

Organizational ability

Advanced proficiency in MS Office

Stakeholder engagement

Multitasking

Tools

SAP

Ivalua

PIMS

SuccessFactors

Concur

Job description

Key Responsibilities

• Maintain compliance with all Contracts & Procurement (C&P) policies, procedures and systems (including Ivalua, SAP, PIMS, SuccessFactors and Concur).
• Provide high-quality administrative and coordination support to the GM – C&P Metals Operations and wider team.
• Proactively manage calendars, inboxes, communication flow, action plans and headcount/budget tracking.
• Prepare reports, presentations, documentation and meeting minutes; ensure timely follow‑up of actions.
• Coordinate onboarding for new employees and contractors in line with Fortescue requirements.
• Manage approvals, team organisational changes, expenses, purchase orders, vendor payments and SharePoint workspaces.
• Coordinate domestic/international travel and team events as required.
• Support Executive Board paper preparation and submission to set deadlines.
• Maintain strong stakeholder relationships across internal and external teams and contribute to continuous improvement initiatives.
• Assist with general administrative tasks and management of the Procurement mailbox.

Qualifications and Experience

• Previous experience in administration, coordination or similar support roles.
• Strong communication, relationship‑building and stakeholder engagement skills.
• Exceptional organisational ability with a high level of attention to detail.
• Advanced proficiency in MS Office (PowerPoint, Excel, Word); SAP experience advantageous.
• Ability to multitask, prioritise and work collaboratively within a fast‑paced team.
• Professional, proactive and performance‑driven approach.

About Us

Be part of something big. Fortescue is leading the world with our plan to decarbonise our iron ore operations, projects that harness renewable energy and the development of technology that will change our planet forever.

Our Commitment

Fortescue celebrates individual strengths and team members are encouraged to bring their whole selves to work. Our global workforce drives and promotes an inclusive culture, both within our organisation and throughout the communities we interact with. Diverse backgrounds include First Nations Peoples, people with disabilities, LGBTQ+ community, gender, neurodiverse, cultural diversity, all age groups, and those with an intersectional or multiple diverse characteristics.We encourage candidates from all backgrounds to apply.

Work Location: Fortescue’s Perth office is located on the traditional lands of the Whadjuk people.

Roster: Monday to Friday

This is a 12‑month fixed‑term opportunity.

Internal Candidates / Current Contractors please apply via Success Factors Careers Portal. For further information on how to apply please visit the Fortescue Hub.

Fortescue reserves the right to close applications early should a suitable pool of candidates be identified. Fortescue will never contact you to ask for payment of any kind, whether directly or through a third party.