Grants Coordinator

YMCA; Owen Sound; On-site; CAD 30,000 - 60,000; Full time

Job summary

A prominent community organization in Owen Sound seeks a Grants Coordinator to manage all grants processes. This role includes building relationships with fundholders, supporting the administration of grants, and contributing to community knowledge in Grey Bruce. The ideal candidate has extensive experience in the non-profit sector and strong communication and analytical skills. Flexible working hours apply, and applications are due by December 5, 2025.

Qualifications

• 3-5 years of experience in the non-profit or community-based organization sector.
• Commitment to confidentiality and professional integrity.
• Effective relationship building with diverse teams.
• Familiarity with using storytelling and data for impact framing.

Responsibilities

• Manage granting programs in compliance with relevant policies.
• Support community knowledge related to grantmaking initiatives.
• Develop and maintain relationships with fundholders.
• Organize and facilitate the online application process for grants.

Skills

Communication skills

Writing skills

Interpersonal skills

Time management

Proficiency in Microsoft Office 365

Education

Post-secondary education in a relevant field

Tools

Grant management software

Database management system

Job description

Application Deadline Date: December 05, 2025

Job Description: Grants Coordinator

Reports To: Executive Director

Type: Permanent Full Time, 30 hours per week

Compensation Range: $31.78/hour to $36.66/hour

CANDIDATE PROFILE

The experience and education required for this role can be varied, we are looking for someone who shares our vision: that everyone in Grey Bruce benefits from a vital, healthy, and resilient community.

• Post‑secondary education at a university or college in a relevant field OR demonstrated equivalent experience in community development, grants and/or collaboration.
• 3‑5 years of service in the non‑profit or community‑based organization sector.
• A commitment to confidentiality, a high level of personal and professional integrity and ethics.
• Communication skills; presenting in public and online.
• Well‑honed writing skills to support both verbal and written communications.
• Strong interpersonal skills and willingness to continue to develop those skills.
• Effective at relationship building with a wide variety of people and teams that reflect a commitment to diversity, equity and inclusion, while fostering a culture of belonging for all.
• Proficiency in time management, identifying, organizing, maintaining, and completing administrative tasks.
• Familiarity using storytelling and data to frame impact, using narrative to report to key stakeholders.
• Contemporary technological competencies: Microsoft Office 365 suite of programs, Excel, basic desktop publishing, as well as any database, fund management software or client management system.

POSITION OVERVIEW

This position manages all granting programs in compliance with the Foundation’s relevant policies and procedures. The Grants Coordinator is responsible for advancing the mission of the Foundation by proactively engaging with and serving the needs of individual and organizational fundholders. This part of the role requires a person who enjoys building relationships and understands the value of stewardship.

The Grants Coordinator is responsible for managing numerous processes, tasks and projects through a combination of working independently and as part of a team. A large aspect of this role requires management of administrative tasks, problem solving, adherence to existing contracts, and attention to detail. A person who values the importance of this administrative work as it connects to the big picture of the Foundation’s impact in our community would be a great fit.

The Coordinator supports the work of the Community Development Committee of the Board of Directors and is a key contact for grant applicants, grant recipients, and fund holders. This role requires the Grants Coordinator to be in communication with community partners and members often, on the phone and by email.

The position also participates and supports community knowledge related to grantmaking as a member of the Vital Signs Advisory Committee. The Vital Signs Report is a cornerstone of our community grant priorities. This is a collaborative aspect of the role, and a great fit for a person who seeks to understand the needs of our community, as well as working with the key changemakers who sit on this committee.

KEY RESPONSIBILITIES

GRANTING & SCHOLARSHIPS

• Organize and facilitate all elements of the Foundation’s online application process from application to grant completion including application form creation, intake, preparation for Grant Team review, assignment of funding, processing of grants, follow up and report processing.
• Develop proficiency with the on‑line grant application process provided by Grant Lifecycle/Foundant support applicants through the granting process from application to final report, with advisement and coaching towards a successful application and project budget.
• Provide information and data analysis on Foundation grants programs for staff, Board and committee members.
• Monitor metrics of granting program with compilation of an annual report of granting results in relation to strategic goals and Vital Signs indicators, as well as identify impacts, photos, and narratives appropriate for inclusion in community story bank.
• Work with Manager of Finance & Operations to ensure payment of all grants, and compliance with all Foundation policies and requirements in terms of documentation.
• Work with Administration and Communications Coordinator to support social media and community outreach to encourage the Community Foundation’s granting process, including presentations at events such as Granting Workshops, and occasional site visits, gathering documentation of projects.
• Ensure database is updated including listing of non‑profit and charity organizations in Grey Bruce.
• Cultivate a supportive relationship with charities and nonprofits in Grey & Bruce Counties.
• Keep abreast of training and/or any pertinent changes and updates to community granting through community foundation networks.
• Provide reports on granting activity at meetings of Community Development Committee.

COMMUNITY KNOWLEDGE AND RELATIONSHIPS RELATED TO GRANTING

• Develop relationships with fundholders, including donor‑advised fundholders, through regular communication and engagement.
• Conduct one‑on‑one interactions that will elevate the work, express appreciation, and deepen relationships with fundholders.
• Participates in policy discussions related to grant‑making, assuring the integrity and accuracy of the grants database.

OTHER RESPONSIBILITIES

• Visits to grant recipients and project sites, documentation of project impacts and storytelling.
• Coordination of events supporting celebration of granting; and annual workshops for charitable sector in Grey Bruce that include professional development, support for successful grant writing, good governance practices, networking, and updates on regulations related to charitable sector.
• Other related duties assigned by the Executive Director.

HOW TO APPLY

Please forward your cover letter and CV to [e-mail] on or before December 5, 2025.