Graduate Program Assistant - FEDU and FSSH - Limited Term

Ontario University Athletics; Oshawa; On-site; CAD 55,000 - 75,000; Full time

Job summary

Ontario Tech University in Oshawa, Ontario, is seeking a Graduate Program Assistant to provide high-level administrative support for the Frazer Faculty of Education and the Faculty of Social Science and Humanities. Reporting to the Director of Planning and Operations, the GPA collaborates with associate deans, graduate directors and the Deans’ Office.

The role requires a two-year post-secondary education or equivalent, with at least one year in a university setting.

Qualifications

• Completion of a two-year post-secondary education or equivalent combination of education and experience.
• An equivalent combination of education and related experience may be considered.
• Minimum of one year of related successful experience in a university environment.

Responsibilities

• Act as primary contact for all graduate students from admission to graduation, providing support related to course selection, program requirements, scheduling and registration.
• Coordinate Graduate Committee and Graduate Admission Committee meetings if requested.
• Provide information to prospective graduate students about programs, admission requirements and procedures.
• Coordinate thesis oral examinations and graduate completions, including scheduling and transcripts.
• Assist in development of recruitment and promotional materials for graduate programs.
• Provide general administrative support including correspondence, filing, and distribution lists.

Skills

Communication skills

Organization

Professionalism

Problem solving

multitasking

Education

Two-year post-secondary education

Equivalent education/experience

Tools

Microsoft Office

Google Workspace

Banner

Job description

Graduate Program Assistant - FEDU and FSSH - Limited Term

Faculty/Department: Frazer Faculty of Education

Number of Positions: 1

Appointment Type: Limited Term

Hours of Work: hours per week

Salary Range: Level 6- Starting Salary, Step 1$64,792

Closing Date: September 24, 2026(11:59 pm EST)

Job Summary: Reportingto the Director, Planning and Operations, the Graduate Program Assistant (GPA) provideshigh-level administrative support to all graduate programs in both the Frazer Facultyof Education and the Faculty of Social Science and Humanities. The GPA worksclosely with both Faculties’ Associate Deans, Graduate Program Directors, andthe Deans’ Office.

Responsibilities and Accountabilities

• Act as primarycontact for all graduate students from admission to graduation, providingsupport related to course selection, program requirements, scheduling andregistration
• Support GraduateProgram Directors and Associate Deans (Graduate Studies), includingcoordinating and attending Graduate Committee and Graduate AdmissionCommittee meetings, if requested
• Provideinformation to prospective Graduate students about programs, admissionrequirements, application procedures and general aspects of the graduateprograms
• Liaise with theSchool of Graduate and Post-Doctoral Studies (SGPS) to ensure compliancewith all SGPS policies
• Assist with theassignment of Graduate student Teaching Assistantships, and the processingof Graduate Research Assistantships
• Coordinate allthesis oral examinations, major paper and major research projectcompletions, PhD candidacy exams, and PhD comprehensive exams, includingscheduling, documentation submission and transcript audits
• Ensure accurateinformation is distributed to all students and faculty regarding graduatestudent policies or announcements
• Coordinate allGraduate recruitment, orientation and outreach events
• Assist in thedevelopment of all graduate program recruitment and promotional materialssuch as admissions publications, brochures, videos and web pages
• Provide generaladministrative program support including managing of correspondence,filing, and maintaining distribution lists

Required Skills

• Well-developedwritten and oral communication skills
• Excellentorganizational and time management skills
• Demonstratedability to exercise a high degree of professionalism, tact, and discretion
• Demonstratedability to exercise good judgment, take initiative, and problem solve
• Ability to manage many tasks simultaneously in a fast-paced environment.
• Technically proficient in the use of Microsoft Office applications andGoogle Workspace suite
• Workingknowledge of web applications and previous experience with Banner would beconsidered an asset
• Proven teamplayer dedicated to excellent customer service with public relationsskills
• Willingand able to work flexible hours to meet deadlines and to attend evening orweekend events and activities

Required Education

• Completion of a two-yearpost-secondary education or equivalent combination of education andexperience
• An equivalentcombination of education and related experience may be considered

* Verification of Academic credentials may be required

Required Experience

• A minimum of oneyear of related successful experience in a university environment

Job Location: Oshawa, Ontario, Canada

Expected Start Date: 10/5/2026

Expected End Date:5/31/2027

Ontario Tech University is actively committed to equity, diversity, inclusion, indigenizationand decolonization (EDIID), and welcomes applications from all qualifiedcandidates, while especially encouraging applications from First Nations,Metis, Inuit peoples, Indigenous peoples of North America, racialized persons,persons with disabilities, and those who identify as women and/or2SLGBTQ+.All qualified candidates are encouraged to apply;however, Canadian citizens, permanent residents, Indigenous Peoples in Canada, and those eligible to work inCanada, will be given priority.

Ontario Tech University respects people's different needs and therefore will take all reasonable steps to ensure accommodation for applicants where appropriate. The University is also committed to ensuring that confidentiality is maintained throughout all aspects of the recruitment cycle. If you require accommodation, please contact Julie Day, Health and Disability Management Specialist.For more informationabout the universities policies for accommodating employees with disabilities please review the university’s Accessibility Policy.

The university acknowledges the lands and people of the Mississaugas of Scugog Island First Nation which is covered under the Williams Treaties. We are situated on the Traditional Territory of theMississaugas, a branch of the greater Anishinaabeg Nation which includes Algonquin, Ojibway, Odawa and Pottawatomi.