Governance & Council Meeting Specialist

Squamish; North Vancouver; Hybrid; CAD 67,000 - 93,000; Full time

Benefits offered by this job

Extended medical and dental

Pension matching

Professional development budget

Job summary

Squamish Nation is seeking a Governance & Council Meeting Specialist to support Council and the Chair & Council Office. You will lead council meeting administration, coordinate meetings, and ensure records and governance procedures are maintained with accuracy and professionalism.

Reporting to the Administrative Manager, you will work closely with Council, leadership, departments, community members, and external partners to promote transparent governance.

Qualifications

• Diploma or Bachelor's degree in Business Administration, Social Sciences, Administrative Studies, or a related field from a recognized post-secondary institution.
• 4 - 5 years of administrative experience, preferably within an Indigenous government, public sector, or governance environment.
• Experience supporting a First Nations Council, Board, or governance organization is strongly preferred.
• Knowledge of governance processes, policies, legal frameworks, and procedural requirements.
• Strong understanding of meeting procedures and rules of order, including Robert's Rules of Order.

Responsibilities

• Serves as the primary point of contact for departments, Councillors, external organizations, and community members seeking to present to Council.
• Provides guidance regarding Council presentation requirements, submission processes, governance procedures, and timelines.
• Coordinates the intake, review, scheduling, and administration of Council, Special Council, and Workshop meetings.
• Prepares and distributes agendas, meeting packages, presenter schedules, supporting materials, and related documentation.
• Monitors submission deadlines and ensures governance timelines and approval processes are met.
• Provides operational and in-meeting support for Council Meetings, Workshops, and Special Meetings.
• Reviews governance documentation, resolutions, and approvals for procedural compliance with governance frameworks, policies, and legislation.
• Drafts Council motions, including In Camera motions, and accurately records Council decisions and action items.
• Maintains and tracks Council resolutions, approvals, and follow-up activities to support accountability and timely completion.
• Produces and maintains official Council records, including resolutions, meeting minutes, Records of Decision, and supporting documentation.
• Conducts governance and archival research to support reporting, documentation, and decision-making processes.
• Prepares governance reports, meeting summaries, and status updates as required.
• Supports continuous improvement initiatives related to governance processes, procedures, and records management.
• Maintains meeting technology and systems supporting in-person, virtual, and hybrid meetings.
• Performs additional governance, administrative, and project-related duties as assigned.

Skills

Organizational skills

Communication

Attention to detail

Confidentiality

Education

Diploma or Bachelor's degree in Business Administration, Social Sciences, Administrative Studies, or a related field

Tools

Microsoft Teams

Microsoft Word

Microsoft Excel

PowerPoint

Adobe Acrobat PDF Editor

Zoom

Job description

Salary Range: $66,689.00 To $93,364.00 Annually

Be Part of Something Meaningful

Are you an organized and detail-oriented governance professional with a passion for supporting effective leadership, transparency, and community-centered decision-making? Squamish Nation is seeking a Governance & Council Meeting Specialist to join the Nexwsxwníw̓ntm ta Úxwumixw Council team.

Reporting to the Administrative Manager, the Governance & Council Meeting Specialist provides advanced governance, procedural, and administrative support to Squamish Nation Council and the Chair & Council Office. This role serves as the operational lead for Council meeting administration, coordinating Council, Special Council, and Workshop meetings while ensuring governance processes, records, and decision-making procedures are managed with accuracy, integrity, and professionalism.

Working closely with Council, leadership, departments, community members, and external partners, you will play a pivotal role in supporting transparent and accountable governance. Guided by Sḵwx̱wú7mesh values and governance principles, you will help ensure Council business is conducted efficiently and in alignment with applicable laws, policies, and governance frameworks.

This is an exciting opportunity for a highly organized professional who thrives in a fast-paced environment and is committed to supporting meaningful governance processes that strengthen community and Nation-building.

What You’ll Do

Serves as the primary point of contact for departments, Councillors, external organizations, and community members seeking to present to Council.

Provides guidance regarding Council presentation requirements, submission processes, governance procedures, and timelines.

Coordinates the intake, review, scheduling, and administration of Council, Special Council, and Workshop meetings.

Prepares and distributes agendas, meeting packages, presenter schedules, supporting materials, and related documentation.

Monitors submission deadlines and ensures governance timelines and approval processes are met.

Provides operational and in-meeting support for Council Meetings, Workshops, and Special Meetings.

Reviews governance documentation, resolutions, and approvals for procedural compliance with governance frameworks, policies, and legislation.

Researches governance practices, policies, bylaws, Council Resolutions, Briefing Notes, and related governance matters.

Drafts Council motions, including In Camera motions, and accurately records Council decisions and action items.

Maintains and tracks Council resolutions, approvals, and follow-up activities to support accountability and timely completion.

Produces and maintains official Council records, including resolutions, meeting minutes, Records of Decision, and supporting documentation.

Conducts governance and archival research to support reporting, documentation, and decision-making processes.

Prepares governance reports, meeting summaries, and status updates as required.

Supports continuous improvement initiatives related to governance processes, procedures, and records management.

Maintains meeting technology and systems supporting in-person, virtual, and hybrid meetings.

Performs additional governance, administrative, and project-related duties as assigned.

What We’re Looking For

Diploma or Bachelor's degree in Business Administration, Social Sciences, Administrative Studies, or a related field from a recognized post-secondary institution.

4 - 5 years of administrative experience, preferably within an Indigenous government, public sector, or governance environment.

Experience supporting a First Nations Council, Board, or governance organization is strongly preferred.

Knowledge of governance processes, policies, legal frameworks, and procedural requirements.

Strong understanding of meeting procedures and rules of order, including Robert's Rules of Order.

Advanced proficiency with Microsoft Office applications including Teams, Word, Excel, and PowerPoint.

Experience using Adobe Acrobat PDF Editor and virtual meeting platforms such as Zoom.

Strong organizational skills with exceptional attention to detail, accuracy, and deadline management.

Ability to manage multiple priorities and work independently with minimal supervision.

Excellent interpersonal, written, and verbal communication skills.

Ability to maintain confidentiality while handling sensitive governance information.

Strong r elationship-building skills and the ability to work effectively with Council, leadership, staff, and external stakeholders.

Knowledge of meeting procedures and rules of order, including Robert's Rules of Order and governance procedures as applied in Council or Board settings.

Strong research, analytical, and report-writing abilities with experience reviewing policies, resolutions, and governance documentation.

Ability to exercise sound judgment, discretion, and professionalism when handling sensitive governance information and discussions.

Knowledge of Squamish Nation governance, First Nations governance, Aboriginal law issues in Canada, and/or Squamish language and culture is considered a strong asset.

Knowledge and understanding of Skwxwú7mesh Úxwumixw history, culture, customs, land, and People is preferred.

Why Work With Us

• Professional Growth – We invest in our people with training, mentorship, and career development
• Sḵwx̱wú7mesh Úxwumixw Values – Be part of an organization that values Úxwumixw (community/peoples), snew̓íyelh(guiding through teachings), wenáxws (respect) and inclusivity.

As a dynamic community organization, we understand the importance of employing enthusiastic and talented people to work together. We know that our future strength and growth is very much dependent on our key resources – our people. With a variety of programs and services, we offer career paths that fit many areas of expertise, backgrounds, and interests. Along with competitive compensation and benefits, we foster an environment that values diversity through the respect and appreciation of each person for their individual attributes.

Candidates are typically offered compensation between the beginning to the midpoint of the range. We are committed to providing a fair and equitable package that reflects the value an individual brings to the organization.

Benefits: We offer extended medical and dental, pension matching, supplementary savings, and a professional development budget.

Join us in building a future rooted in culture, values, and community strength. Your work matters here. #Workwithpurpose