Global Operations Coordinator

Avison Young | Canada; Toronto; In loco; CAD 70.000 - 80.000; Tempo pieno

Descrizione del lavoro

Avison Young is seeking a Global Operations Coordinator to support the COO with executive-level coordination, project management, and administrative duties. The role involves coordinating across regions, maintaining confidentiality, and ensuring timely delivery of strategic initiatives.

The position requires senior-level coordination experience, strong communication, and proficiency with Microsoft Office and PM tools.

Competenze

• 5+ years of experience supporting senior executives, leadership teams, or complex business operations.
• Post-secondary education in Business or related field.
• Experience coordinating projects, programs, or strategic initiatives.
• Strong written and verbal communication skills; ability to interact with C-suite.

Mansioni

• Act as a trusted partner to the COO, managing priorities and schedules.
• Coordinate executive meetings and strategic planning activities.
• Prepare agendas, presentations, and executive communications.
• Track action items and ensure timely completion across leadership.
• Develop executive dashboards and leadership reports.
• Lead or support ad hoc initiatives for the COO.

Conoscenze

Executive support

Communication

Organizational skills

Time management

Multi-priority management

Project coordination

Global/matrix experience

C-suite interaction

MS Office

PM tools familiarity

Formazione

Post-secondary education in Business or related field

Strumenti

Microsoft Office Suite

Descrizione del lavoro

You are a high achiever looking to thrive in a fast-paced environment. You take pride in your own work but are comfortable collaborating with a team of highly motivated individuals. You can communicate clearly and concisely with teammates and clients, and you enjoy strong company culture and camaraderie. You can navigate multiple corporate functions, including global lines of service and corporate centers of excellence. You possess strong interpersonal skills and are willing to take on diverse tasks to achieve the team’s common goal. You value personal and professional growth and are ready to take the next step in advancing your career.

If this sounds like you, well, then you will love the culture at Avison Young!

About Us

Avison Young is a global commercial real estate brokerage and advisory firm, offering transaction, management, financial and consulting services. We’ve designed our corporate structure to best serve our clients by enhancing collaboration across our organization.

Real estate can have an enormous positive impact on people’s lives – and we’re in the business of making spaces and places work better for people. Our purpose is to create real economic, social and environmental value as a global real estate advisor, powered by people.

We care about each other and we have each other’s backs. This makes Avison Young a great place to be a client, and a great place to work. We support the whole person and their complete wellness – economic, mental and physical – because what’s best for our business comes from our people bringing their whole selves to work.

Of course we love it here, but outsiders think we’re pretty great too! Avison Young has been recognized as one of Canada's Best Managed Companies for the 15th year in a row, with a Platinum Club designation!

Overview

The Global Operations Coordinator serves as a trusted partner to the COO, providing high-level executive support, project coordination, and administrative support.

This role is ideal for an experienced Executive Assistant, Senior Administrative Professional, or Project Coordinator who thrives in a fast-paced environment, enjoys bringing structure to complexity, and can independently manage competing priorities.

The successful candidate will be highly organized, proactive, detail-oriented, and confident working with senior leaders across multiple regions, while ensuring confidentiality to sensitive project coordination and tasks. They will act as a central point of coordination, helping ensure strategic initiatives, meetings, communications, and key deliverables move forward efficiently.

The base salary is aligned with market data and is estimated to range from $70,000-$80,000 with the ability to achieve additional compensation through a bonus. Within this range, individual pay is determined by work location and other factors, including relevant education/training, experience, and internal equity. This posting is for an existing vacancy within our organization.

Responsibilities

• Act as a trusted partner to the COO, helping manage priorities, schedules, communications, and follow-up actions.
• Coordinate executive meetings, leadership sessions, and strategic planning activities.
• Prepare agendas, briefing materials, presentations, reports, and executive communications.
• Track action items and ensure timely completion of commitments across the leadership team.
• Administrative duties as assigned by COO.
• Handle confidential and sensitive information with professionalism and discretion.

Project & Program Coordination

• Coordinate strategic initiatives and special projects across global Operations and Centres of Excellence.
• Track project milestones, deliverables, timelines, and stakeholder updates.
• Facilitate communication and alignment between regional and functional teams.
• Identify risks, bottlenecks, or missed deadlines and proactively elevate where appropriate.
• Support planning and execution of leadership offsites, workshops, and organizational initiatives.

Operational Coordination

• Maintain visibility into key departmental activities, priorities, and ongoing initiatives.
• Partner with Finance, HR, Security, and business stakeholders to support operational effectiveness.
• Assist with departmental planning, documentation, and process improvements.
• Organize and maintain important documentation, presentations, and leadership materials.

Communications & Reporting

• Develop executive dashboards, status updates, and leadership reports.
• Draft communications, announcements, and presentations for internal audiences.
• Support preparation of materials for executive meetings, board presentations, and leadership reviews.
• Ensure information is communicated clearly and consistently across global teams.

Special Projects

• Lead or support ad hoc initiatives on behalf of the COO.
• Conduct research, analysis, and information gathering to support decision-making.
• Drive process improvements and administrative efficiencies across the organization.

Take ownership of projects from planning through execution with minimal supervision.

Qualifications

• 5+ years of experience supporting senior executives, leadership teams, or complex business operations.
• Post-secondary education in Business or related field. (University graduate preferred)
• Experience as an Executive Assistant, Senior Executive Coordinator, Project Coordinator, Operations Coordinator, or similar role.
• Exceptional organizational and time-management skills.
• Experience coordinating projects, programs, or strategic initiatives.
• Experience working within a global or matrixed organization.
• Strong written and verbal communication skills.
• Advanced proficiency in Microsoft Office (PowerPoint, Excel, Word, Outlook).
• Ability to manage multiple priorities independently in a fast-paced environment.
• Strong attention to detail and follow-through.
• Comfortable interacting with executive and C-suite stakeholders.
• Familiarity with project management tools and collaboration platforms.