Future Hiring Pool; Project Officer - Green Municipal Fund

Federation of Canadian Municipalities

Ottawa

On-site

CAD 74,095 - 83,738

Full time

14 days+

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Benefits offered by this job

Flexible work arrangements

Employee wellness programs

Competitive employee benefits

Job summary

A nonprofit organization in Ottawa is seeking a Project Officer to manage funding applications and provide client support for sustainable community development projects. The ideal candidate will have 3-5 years of project management experience, strong communication skills, and an educational background in environmental science or related fields. This is a permanent full-time role with a hybrid working model offering competitive salary and benefits.

Qualifications

Minimum of 3 - 5 years of professional experience in project management.
Strong knowledge in sustainable community development technical areas.
Excellent written and oral communication skills.

Responsibilities

Acts as primary client contact on a portfolio of applications.
Conducts review of applications for adherence to eligibility criteria.
Provides assistance and guidance to applicants for proposal viability.

Skills

Client service skills

Strong organizational skills

Detail oriented

Strong analytical skills

Education

University degree in environmental science, engineering, planning or related discipline

Job description

Overview

The Federation of Canadian Municipalities (FCM) is the national voice of municipal governments, representing the interests of cities and communities with the federal government.

Position: Future Hiring Pool; Project Officer (GMF)

Department: Growth & Development - Green Municipal Fund (GMF) - Client and Funding Services

Classification: Level 5

Salary: Our salaries generally range from $74,095 - $83,738, and are based on qualifications and experience

Languages: English is required, French is an asset

Term: Permanent Full-Time

Location: Hybrid (Ottawa)

Why GMF is the place for you

At the Green Municipal Fund (GMF), we create change where it matters most—in Canada’s municipalities. As the Federation of Canadian Municipalities’ flagship program and backed by a $2.4 billion endowment from the Government of Canada, GMF helps Canadian municipalities invest in their future by supporting homegrown sustainability and resilience projects that work for Canadians by creating jobs, lowering costs, and strengthening local economies.

Through our unique mix of funding, resources and training, GMF is enhancing the quality of life for people in Canada by accelerating a transformation to sustainable and resilient communities.

Since 2000, GMF has invested over $1.6 billion in local projects helping communities avoid 2.9 million tonnes of greenhouse gas emissions, while also contributing $1.24 billion to the national GDP and creating more than 13,000 person-years of national employment.

You in this role

The Project Officer provides assistance and guidance to applicants to the GMF funding process, while providing superior client service in all phases of the funding life cycle. The Project Officer is responsible for reviewing applications for quality, completeness, and adherence to application criteria, summarizing peer review assessments and recommending files for approval. The Project Officer is also responsible for guiding grant and loan recipients through the contract negotiation, execution, and fund disbursement processes.

The work at FCM includes FCM becoming an even more member-driven organization that balances the realization of its goals with a people-centered approach. The incumbent embodies FCM’s commitment to being a healthy, diverse, inclusive, and anti-racist organization. As a member of the team, the Project Officer, Funding works in a manner that embraces these values, the corporate culture and the passion for FCM’s mandate.

What you will be doing

Acts as primary client contact on a portfolio of applications and funding agreements through the project cycle, responsible for internal and external communications, document review, keeping accurate and up to date records, and ensuring timely processing.
Conducts a review of applications for plans, studies, pilot projects and capital projects for adherence to eligibility criteria and mandatory requirements.
Provides assistance and guidance to applicants to improve technical, economic and social viability of proposals.
Increasing the possibility of funding by sharing relevant knowledge products and capacity building resources, and providing information of importance to finalizing funding agreements.
Facilitates and supports the Peer Review process, including reviewing scores and comments, conducting additional research or consulting with applicants to clarify and/or elaborate content information.
Writes and reviews application summaries and prepares recommendations for funding and is prepared to answer questions. This may involve reviewing translated presentation documents, as required.
Responsible for the administration of funding agreements and contracts within the assigned portfolio, which includes consulting with clients on contract terms, negotiating where required, reviewing and finalizing agreements and obtaining applicable signatures.
Reviews contracts for adherence against mandatory requirements and applicable provincial legislation, ensuring the project reflects the pre-approved terms and conditions.
Reviews and recommends disbursement requests and content of progress and final reports based on contract requirements.
Prepares and defends post-approval recommendations, which may include contract amendments, scope changes and closure memos.
Reviews projects results, including triple bottom line reports to identify significant results or lessons learned which may be used as case studies or to support the development of knowledge/communication products. Relevant information shared with cross-sectoral teams (Communications and Marketing, Capacity and Sector Development, Impact Research and Performance).
Participates as required in cross-functional team project work for GMF, FCM Programs department or in FCM-wide initiatives.
Contributes to ongoing process improvements in application and contracting process with a focus on improving client service. This may include reviewing new application forms and developing/updating tools and templates for applicants.

Qualifications

University degree in an environmental science, engineering, planning, finance or related discipline.
Minimum of 3 - 5 years of professional experience in project management/evaluation, ideally related to one or more technical sustainable community development area, and in a client focused role.
Strong knowledge and experience in one or more technical areas of sustainable community development (energy, water, municipal solid waste, transportation, land use, and planning) is ideal.
Excellent written and oral communication skills.
Excellent client service skills.
Strong organizational skills, priority management skills, and ability to manage multiple files.
Detail oriented and strong analytical skills.
Sound judgment.
Demonstrated ability to work effectively both independently and as part of a team.
The ability to work in both official languages is essential.

Why working here rocks

We prioritize work-life balance with our flexible model.

When we say flexible work model, you have the flexibility to determine when you work with guidance from your manager to balance work and personal demands.
While you do need to live in Canada for this role, you can primarily work from home. Travel may be required to Head Office in Ottawa periodically. The majority of the GMF team operates from the National Capital Region.
We may travel nationally about 10-15% of the time.

We don’t just talk about employee wellness, we live it:

Summer hours between July 1 and Labour Day: 7-hour workdays with every Friday off in the summer
Flexible work arrangements to support productivity and well-being
Commitment to employee development
Competitive range of employee benefits and services
Office facilities located in the Byward Market and Ottawa’s downtown core

We’re committed to fostering an organizational culture that embraces equity, diversity, inclusion and belonging, where individuals from diverse identities can thrive and be fully engaged at their best level.

We welcome and encourage applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the recruitment and selection process.

How To Apply

If this role speaks to you and the impact you want to make, we’d love to hear from you! Apply today.

The Green Municipal Fund (GMF) frequently hires Project Officers across various teams to support our growing programs and initiatives. This posting is intended to create a pool of qualified candidates for upcoming opportunities.

By applying to this pool, you will be considered for future Project Officer roles as they become available. Applications will be reviewed on a rolling basis, and shortlisted candidates may be contacted when a suitable opportunity arises.

The future of work here includes a hybrid work model; therefore, this role will be a combination of virtual and on-site work. The successful candidate is required to live within 80 kms of downtown Ottawa and be authorized to work in Canada.

For additional information on this posting, or for further information on FCM, access our website at www.fcm.ca. Learn more about the Green Municipal Fund at https://greenmunicipalfund.ca/

Seniority level